1. BASIC USE OF Microsoft Outlook
Presented by Andrew Oberste, St. Landry Parish School Board

2. Why should I use Outlook?
To sort and keep track of s.
Organize and retrieve information quickly.
When are you scheduled to work events/games?
Keep track of class schedule.
Keep track of appointments.
When is your next test/quiz?
Keep track of project due dates.

3. How can I organize my E-mails?
Make folders to categorize
(Ex: Specific Class, Teachers, Principal, Central Office, Parents, Important, Not Important, etc.)
Use search and search folders to Automatically search for certain s.
Maybe you misplaced an that contained important info.
Have a folder with messages that just contain attachments
Maybe you sent an , and want to verify that it was sent.

4. Example of Inbox

5. What can I do with E-mails in Outlook?
Personalize s with custom signatures.
Personalize with themes.
Insert files, folders, pictures, etc.
Attachments
Importance/Priority Ratings
Turn Them into Meetings/Appointments/Tasks
Scheduled Delivery

6. How to Create a Signature

8. What else? Manage your schedule by making appointments.
Let Outlook remind you of class events, IEP meetings, observations, tests, or anything else you ask it to.
Invite others to appointments you make.
View the calendars of other Outlook users.

9. How do I make an appointment?
(1) On the blank calendar screen, click New on the upper left hand side of Outlook.
(2) A box will pop-up.

10. Step-by-step Instructions for Making an Appointment
Example: SUBJECT; write Test
In LOCATION; write Your Room Number
START TIME/END TIME; select Thursdau 7/27/2017, 9:00am as Start time, and 10:00am as End time.
Click SAVE & CLOSE on the top left.

11. Your Appointment is Now on Your Calendar!
The next slides will show you how to advance your appoint- ment- making skills.

12. Invite Attendees / Creating Meetings
WHY YOU’LL USE IT: This allows you to create calendar events and turn them into meetings where you will invite people to attend.
On appointment sheet, click “Invite Attendees”
The picture above is an example of what the box will look like.
To cancel, simply click cancel invitation & a cancelation will be sent.
Type the addresses of members of your group into the box next to “To..” button
Type what the meeting is for in Subject
Type where the meeting will take place in Location
Include start time and end time
Include a note for the recipients

13. Your event saves itself as an appointment on your calendar!

14. Shared Calendars
Share your Calander with your team so they know your schedule and can plan around it.
Useful for: IEPs, Professional Development, Tests, Observations, Pacing

15. Shared Calendars
Share your Calander with your team so they know your schedule and can plan around it.
Useful for: IEPs, Professional Development, Tests, Observations, Pacing

18. Recurrence
WHY YOU’LL USE IT: Things that happen at certain intervals. This will allow you to create one event. The reoccurring scheduling will actually place this event in the correct place on the calendar according to the reoccurrence time.

20. Groups
Groups are a way of combining multiple recipients into one easy group to access when sending Instead of picking the same multiple people every time, you can just send mail to the group

21. Creating a Contact Group
Click New Item, Go to “More Items”, Select “Contract Groups”
Groups can be useful to save time when ing multiple people, especially groups you often

24. Basic Folder Rules
To keep your organized, you can create folders for specific people, events, and groups, etc and set a rule where mail is automactially filed to that location

25. Pick your Folder
This will also search your current inbox with the criteria you selected and move every message that it pertains with to that specific folder.

26. Search Folders
You can create folders that have search your current mailbox for certain parameters (Attachments, mail older than certain date, unread mail, mail from a certain person, etc) and act like a real folder

27. Search Folders
You can create folders that have search your current mailbox for certain parameters (Attachments, mail older than certain date, unread mail, mail from a certain person, etc) and act like a real folder

28. Digital Handout Download this Powerpoint for later use
Use this link or take a picture to use the QR code to download this handout.
Download this Powerpoint for later use

29. This PowerPoint presentation is the property of St Landry Parish Computer Center. It may not be reproduced without written consent.
Special thanks to Jackie Oberste for her input and design help with this presentation.