1. 1st Vice Chair Report – November 2017 – Orlando, Florida
January 2018
doc.: IEEE /0002r1
January 2018
1st Vice Chair Report – November 2017 – Orlando, Florida
Date:
Authors:
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

2. Abstract M3.3 II Other WG meeting plans M3.4 II Meeting room locations
January 2018
doc.: IEEE /0002r1
January 2018
Abstract
Agenda Items for 1st Vice Chair -
M3.3 II Other WG meeting plans
M3.4 II Meeting room locations
M3.5 II Next meeting reminder
M3.6 II Meeting registration
M3.7 II Recording attendance
M3.8 II File server
M3.9 II Breakfast, breaks, Social logistics
Friday:
F II Straw Poll of membership regarding this meeting location
F DT Future venues status and discussion
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

3. Monday– 802.11 Opening Plenary
January 2018
First Vice Chair Report
Monday– Opening Plenary
Jon Rosdahl, Qualcomm

4. M3.3 Other WG meeting plans
January 2018
doc.: IEEE /0002r1
January 2018
M3.3 Other WG meeting plans
Treasurer Report: 11-18/0001r0 Patent policy (in IEEE-SA bylaws), patent policy (slide set), and antitrust guidelines
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

5. M3.4 Meeting room locations
January 2018
doc.: IEEE /0002r1
January 2018
M3.4 Meeting room locations
Download the Combined Meeting Schedule MEETING MAP (FLOOR PLAN) Accessed online:
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

6. Online Calendar Schedule
January 2018
Online Calendar Schedule
The WG meetings can also be added to your calendar. Go to : Select Calendar Integration: This application exports meetings in .ics format, which can be subscribed to from your favorite calendar application WG meeting calendar is here: Other WGs and the 802 EC calendar are also available. Note: the schedule on this calendar will be updated as will IMAT.
Jon Rosdahl, Qualcomm

7. M3.5 Next meeting reminder
January 2018
doc.: IEEE /0002r1
January 2018
M3.5 Next meeting reminder
802 Plenary: 4-9 March 2018 –
Hyatt Regency O'Hare, Rosemont, Illinois, USA
Event Information Event Registration Hotel Reservation
REGISTRATION FEES & DEADLINES Early Registration
$US for attendees staying one or more nights at the Hyatt Regency O’Hare
$US for all others (including local attendees not staying at the group hotel)
Deadline: 6:00 PM Pacific Time, Friday, January 26, 2018
IEEE 802 GROUP HOTEL HYATT REGENCY O’HARE W Bryn Mawr Ave Rosemont, IL 60018, USA Phone: Room Rates * SINGLE/DOUBLE OCCUPANCY*: $US per night IEEE 802 Group Rate Deadline: Friday February 2, 5:00 PM Central Time
REGISTRATION FEES & DEADLINES Early Registration $US for attendees staying one or more nights at the Hyatt Regency O’Hare
$US for all others (including local attendees not staying at the group hotel)
Deadline: 6:00 PM Pacific Time, Friday, January 26, 2018
Standard Registration $US for attendees staying one or more nights at Hyatt Regency O’Hare
$US for all others (including local attendees not staying at the group hotel)
Deadline: 6:00 PM Pacific Time, Friday, February 22, 2018
Late/On-site Registration $US for attendees staying one or more nights at Hyatt Regency O’Hare
$US for all others (including local attendees not staying at the group hotel)
Applies to All Registrations AFTER: 6:00 PM Pacific Time, Friday February 22, 2018
Student Registration  $US (college student bachelor or post-graduate level) The Student meeting fee is available only one time per person.
The person using the Student meeting fee will not be able to use meeting attendance to gain or maintain voting rights.
A valid current student ID must be shown when picking up the meeting badge.
Student Registration Must Be PreApproved: Please the meeting planner your address, first name, last name and educational establishment receive a registration access code.
IEEE 802 GROUP HOTEL The March 2018 IEEE 802 Plenary Registration Rate is reduced for attendees staying one (1) or more nights at the Hyatt Regency O’Hare  in Rosemont Illinois, USA. HYATT REGENCY O’HARE W Bryn Mawr Ave Rosemont, IL 60018, USA Phone: Website for hotel information and details (not for group rate reservations):   Phone Reservations Reservations can be made by contacting the hotel directly at: To receive the group rate, attendees must identify themselves as attendees of the IEEE 802 Group at time of booking.   Room Rates * SINGLE/DOUBLE OCCUPANCY*: $US per night *Children 21 years of age and younger may be share accommodations at no additional charge. * EXTRA ADULT*: $US per night *Children 21 years of age and younger may be share accommodations at no additional charge. IEEE 802 Group Rate Deadline* Friday February 2, 5:00 PM Central Time *Subject To Availability, if the group block is sold out before the deadline the group rate may no longer be available.
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

8. M3.6 II Meeting registration
January 2018
M3.6 II Meeting registration
Total Registrations as of Sunday: 11:17
Reported Primary WG:  
259
82%
    802.15 35
11%
    802.16 1 0%
    802.18 4 1%
    802.19 5 2%
    802.21 2
    802.22
    802.24
    Unknown
Total
308
Jon Rosdahl, Qualcomm

9. M3.7 Recording attendance
January 2018
doc.: IEEE /0002r1
January 2018
M3.7 Recording attendance
It is a requirement that attendees record their participation at an session and declare their affiliation. This record is usually made using the IMAT attendance system.
If you wish to participate without recording attendance, send an per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain voting membership using this method.
You must record 75% attendance of required slots in a session for that session to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Record attendance using this URL: IMAT.IEEE.ORG/
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

10. M3.8 Local File Document Server information
January 2018
M3.8 Local File Document Server information
WORKING GROUP DOCUMENTS Accessed locally online at
Jon Rosdahl, Qualcomm

11. M3.09 FOOD & BEVERAGE Continental Breakfast 7:15 AM – 8:30 AM
January 2018
M3.09 FOOD & BEVERAGE
Continental Breakfast 
7:15 AM – 8:30 AM 
Morning Coffee/Tea 
9:30 AM – 10:30 AM
Afternoon Coffee/Tea 
3:00 PM – 4:00 PM
LUNCH SERVICE
12:00 – 1:00 PM in Patio & Pavilion
Included in event registration fees.
See event corkboard for daily selections.
Jon Rosdahl, Qualcomm

12. Hotel Outlets: MARKETPLACE Eats Kitchen and Bar
January 2018
Hotel Outlets:
MARKETPLACE
open 24 hours – coffee, drinks, pizzas, salad, and many more options
Eats Kitchen and Bar
Breakfast – Lunch – Dinner
Red Bar
Craft beers etc.
More info about options available at Registration area
Information posted on meeting board.
Jon Rosdahl, Qualcomm

13. Network Assistance WIRED CAFÉ
January 2018
Network Assistance
WIRED CAFÉ
Please report any disruption of service in the café to Linespeed staff.
NETWORK HELP DESK
Network Help is available for attendees experiencing difficulties accessing the meeting network.
Located in the near the Registration Desk
Jon Rosdahl, Qualcomm

14. IEEE 802 WIRELESS NETWORKING CHALLENGE
January 2018
IEEE 802 WIRELESS NETWORKING CHALLENGE
K1 SPEED IRVINE --
Wednesday January 17th -- 6:00 PM – 9:30 PM
ALL attendees and their guests are invited to K1 Speed for an evening of electric go-karting, video games, and pool. Shuttle bus transport and refreshments provided.
K1 SPEED-
Attendee Name Badges Required for Entry --
Guest Badges at Registration Desk until 5:00 PM Tuesday.
WAIVERS (Go-Kart Racers)
Online registration form must be completed by all attendees and guests.
Forms:  The Event Code you need to enter is: 864117 

15. IEEE 802 WIRELESS NETWORKING CHALLENGE
January 2018
IEEE 802 WIRELESS NETWORKING CHALLENGE
AWARD CERMONY – between 8:30 PM and 9:00 PM Go-Kart Trophies will be presented to the top 3 finishers – Awards are based on the best track times SAFETY – Injuries can occasionally occur during sporting activities; Know you limits and play within them. Please enjoy our event responsibly. No drinking and driving! SHUTTLE BUS TO K1 6:00 PM See social flyer for complete details and bus transportation shuttle schedule. Busses will be boarded at the Hotel Irvine – Eats Lobby Entrance Busses will depart as filled – 7:00-7:15 PM* last bus*! Busses will drop off attendees in front of K1 Speed. Last Shuttle Bus returns to Hotel 9:30pm

16. 802.11 Mid-Week Plenary Agenda Items: 2.5 – Announcements
January 2018
Mid-Week Plenary
Agenda Items:
2.5 – Announcements
5.1 – Room Change Reports
Jon Rosdahl, Qualcomm

17. W5.1 Room Change Requests Delete: Thurs AM1 – TGak Add:
January 2018
doc.: IEEE /0002r1
January 2018
W5.1 Room Change Requests
Delete:
Thurs AM1 – TGak
Add:
Thurs AM2 - TGaz
 Swap Room request: -- Change room assignments:
    
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

18. 802.11 WG Closing Plenary Agenda Items: 3.1.1 – Straw Poll
January 2018
WG Closing Plenary
Agenda Items:
3.1.1 – Straw Poll
Future venues status and discussion
Jon Rosdahl, Qualcomm

19. F3.1.1 -Straw Poll regarding this meeting location
January 2018
doc.: IEEE /0002r1
January 2018
F Straw Poll regarding this meeting location
Straw Poll: How many people would like to come back to this venue? Yes - 54 No – 0 Like the Social – 39 Disliked the Social – 0 Did not go to Social – 19
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

20. F3.1.2: Future Venue Insight
January 2018
F3.1.2: Future Venue Insight
Future 802 Wireless Interims:
May 2018 Marriott Warsaw, Poland
Sept 2018  Hilton Waikoloa Village, Kona, HI, USA
Jon Rosdahl, Qualcomm

21. F3.1.2: Future Venue Insight
January 2018
doc.: IEEE /0002r1
January 2018
F3.1.2: Future Venue Insight
Future 802 Plenary Sessions:
March 4-9, 2018 Hyatt Regency O'Hare, Rosemont, Illinois, USA
July 8-13, 2018 Manchester Grand Hyatt, San Diego, CA, USA
November 11-16, Marriott Marquis Queen's Park, Bangkok, Thailand
March 10-15, 2019 Hyatt Regency Vancouver and Fairmont Hotel Vancouver, Vancouver, Canada
July 14-19,2019 Austria Congress Centre, Vienna, Austria
November 10-15, 2019 Hilton Waikoloa Village, Kona, HI, USA
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm

22. January 2018
doc.: IEEE /0002r1
January 2018
References
Plenary Meeting Status File: EC-16/66r1 future-venue-contract-status.xlsx
Jon Rosdahl, Qualcomm
Jon Rosdahl, Qualcomm