1. Evaluation and Monitoring of Country Implementation of Work: Addressing Common Problems
WHO/UNICEF Technical Briefing Seminar
22 September 2005
Helen Tata
Department of Technical Cooperation for
Essential Drugs and Traditional Medicines
World Health Organization

2. Why Monitor & Evaluate
Track progress for all activities for the time period of the POA
Facilitate stringent reporting requirements and accountability to donors

3. Monitoring and Evaluation Tools:
Monthly Report (Excel file)
Report against POA
Additional activities possible
Monthly Monitoring and Evaluation Checklist (Word file)
Report work not in POA, i.e. staff meetings, studies participated in, missions

4. What to Monitor & Evaluate
Monthly progress reporting against Plan of Action (POA)
Includes all POA activities and their indicators, timelines, source of funds, and budget allocated
Additional activities undertaken are also added to the form
Each month NPO:
Updates budget obligated for each activity
Updates status of implementation of each activity using indicated coding system
Provides narrative report for those activities where progress has occurred during that month
Provides narrative report for those activities where no progress has occurred during that month with justification
Upon completion of each activity, NPO reports on its indicator and submits to EDM/AFRO and TCM/DAP any associated documents, i.e. meeting reports, published studies, etc.

5. Completing the POA report
Update implementation status using codes. Provide explanation if delayed, cancelled or postponed.
Update obligated budget
Enter date
When activity is complete report on indicator
If availability of report is an indicator, submit copies of report to AFRO and TCM.
Record progress for each activity. If no progress that month leave blank.

6. Implementation status codes
0 = not yet begun
1 = ongoing and on-time
2 = delayed but ongoing (explain)
3 = completed
4 = postponed (explain and give new timeline)
5 = cancelled (explain)

7. Completing the Monthly Report form
One file should be used for the entire period of the POA
No changes to previous months
No deletion or changes of activities in the original POA, rather explain any changes agreed with MOH.
Kenya August 2005 Monthly Evaluation

8. Monthly Checklist Monthly report of work done outside POA
Includes meetings, missions, report writing, organization of events, participation in studies, etc. - generally those activities limited to one month or less - activities with a longer duration should be added to and reported on via the POA monthly report
NPO provides a brief description of all work done outside the POA during that month
Enables tracking of:
Capacity building for NPO and NPO input into capacity building opportunities for country representatives that are not part of the POA
Collaboration with stakeholders
Various Demands on NPO time

9. Completing Monthly Checklist
Monthly checklist Kenya August 2005

10. Some Expected Results from country work Implementation
ART Guidelines
Baseline Pharmaceutical Survey Report
Essential Medicines List
National Drug Policy
National Formulary
Standard Treatment Guidelines

11. CD-Rom Collection features
Will be accessed/searched in 3 ways:
By country: all documents in a specific country grouped together and can be searched by subject
By subject or document type
Cross comparison over a range of criteria: e.g. compare data sets between countries
Browse by alphabetical classification
Browse by keyword
Complete index/search function
Extract PDF files separately
More relevant documents could be added, links to websites etc
Hyperlink to AFRO documents

12. The end…
Thank you.