1. Curriculum Inventory Webinar September 12, 2018
Angela D. Blood
Walter Fitzwilliam
Michael Cameron
John Nash
Whitney Staiger

2. Agenda
Seasonal Status: Do’s, Rules, Don’ts, and a little visual guidance
How we can help you/how can we help you?
Verification Report improvements
Sample of Verification Reports (old and new) on CI website
NEW Verification Report Guide on CI website
Preparation for CI season
Learn Serve Lead
Next meeting: Wednesday, October 10, 1 pm ET

3. Rules/Recommendations:
Do:
Keep CI related roles updated
Know your AAMC account information
Be aware, processing time may be ~10% longer (still under 2 hours)
with questions or calls for assistance
Thanks for shifting Resources to RE0## codes
Thanks for keeping your date ranges reasonable
Thanks for spellchecking!
Thanks for developing more of your competency frameworks
Rules/Recommendations:

4. Do 2: (implied don’ts...)
Check your entries for unexpectedly excessive length (over 3500 characters)
Populate your sequence blocks with events (but probably not more than 500 events)
Academic levels should reflect a reasonable range of days (more than 10, less than 600, likely numbering more than 1 level)
Build up your program expectations without duplicate language
Relate your program expectations with a reasonable number of PCRS (typically 1 or 2, almost certainly less than 11)

5. Go to www.aamc.org/cir and bookmark it

7. View the Portal User Guide (item 2), the FAQs (item 5) and the Vocabulary (item 8, third from the bottom) The Staging Environment is linked at the bottom – get our help to use it by writing to

8. Crosswalk (4th) will help you comprehend the Verification Report Guide – Verification Report (last) will also help!

9. 3rd item, AAMC Business Rules – CF06. CS09. Definitions
3rd item, AAMC Business Rules – CF06? CS09? Definitions! Specifications, 4th and 3rd from the bottom – universal constants, they define the structure of CI time and CI space

11. https://apps.aamc.org/ci-school-web/ Bookmark it

15. Verification Report improvements for 2017-18
Readability: we changed the font, increased the font size, and tried to make better use of white space
Explanations: we added guide information for every section of the report, explaining what data is and is not included in given tables, how amounts are calculated, etc. 
Wording: we added clarity to the glossary, retitled tables, retitled columns, and added columns within tables to more accurately represent which data is provided
OLD
NEW
I know a guide was discussed and promised last year. We will have it ready for this summer’s upload. I began with a write up of what I thought were all the pressure points of the Verification Report. We asked for feedback in one of our monthly webinars a couple of months ago. I presented the list of challenges to the AAMC development team, and presented the planned changes with opportunity for feedback to the CI Advisory Board and CICA groups in June 2018.
Some of the challenges with the Verification Report will take more time to execute than is possible to do well in just a couple of months, so the improvements you see here are the ones that were able to be accomplished with a very aggressive timeline. If you have more changes you’d like to see please tell us; we are actively working on improvements for 2019, and given the timeline, we can think more radically for 2019.
As an example, for some schools the report can be very long. If you wanted to distribute this to your various faculty, we recognize that it would be easier for you if the data weren’t collated into one giant table (e.g., the Session Event Details table at the end of the report). This was a change that we could consider for 2019.

16. OLD NEW All tables are now numbered
Underlines within tables will be clickable links so you can jump to other parts of the PDF.
Trying to include links which go back to our website, but this way you won’t have to dig to find connecting documents.
We may not be able to make all web links within the document single word clickable hyperlinks, because not everyone will have PDF readers which can do that. We may have to leave the full web addresses in the PDF so that everyone can click on them.
Trying to be explicit about which tables most align with LCME DCI. Table formats may not match exactly, e.g., “typical” hours per week
Relabeling tables. It might have said “all” but it really was primary. We’re investigating how to move beyond primary in reporting for 2019.
Notice the “included in grade” where it spans, added narrative assessment to align with recent DCI changes.
Formative is missing here but it wasn’t dropped, this is part of the ongoing adjustments, this isn’t the finished version.
Trying to be explicit about how formulas are calculated, what data makes it into the data.

17. Data in upload
Documentation of EPAs not required but accepted if submitted
Resources not required by strongly encouraged
If you submit resources, must use ID codes just as you would for instructional or assessment methods
Spellcheck your submissions

18. Learn Serve Lead
11/2 10:00am-11:30am: Curriculum Inventory - Open Business Meeting
(Open) Plans for future CI initiatives
11/2 5:00-6:15pm: Curriculum Inventory – Closed Business Meeting and Reception
(Closed) CI Advisory Board, CI Research Group, CICA, and Standardized Vocabulary groups
11/4 4:30-5:45pm: AAMC Curriculum Inventory: Knowledge Sharing
(Open) Preliminary results of
As a participating school, you have access to FREE customized reports. If you have Learn Serve Lead presentations for which you’d like to include CI data, please send your request by September 15:
Search existing reports here:
The online portal is still being updated, but these dates/times are true, and posted on the CI homepage as you requested last month

19. How we have helped And how can we help?
Transitions (People and Vendor changes and how to make it) New Curriculum + Old Curriculum (transplants) Resources using words (replacements) Calculations based on your submitted data (we can see live submitted data and prepare small cuts of data) Write to with questions, concerns, observations, and some requests. Data requests use the AAMC data request form accessible from the AAMC main site or Curriculum Reports
And how can we help?

20. Next meeting: Wednesday, October 10, 1:00pm ET
Registration Links posted on the Resources to the Establish Your CI section of the CI website:
Please send suggested agenda items to