1. Accounting Training

2. Accounting Best Practices
Internal Controls
Good Accounting Software
Proper Documentation
Spend within Budget Plan
Regular Review of Transactions
Annual Independent Audits

3. Difference between 990 And Audited Financials
an independent, objective evaluation of an organization's financial reports and financial reporting processes.
primary purpose for financial audits is to give regulators, investors, directors, and managers reasonable assurance that financial statements are accurate and complete
Unqualified Opinion – Auditor agrees with how a company/organization prepared statements
Why Need? crucial in preventing debilitating misstatements in a company's records and reports.
IRS Form 990 is the reporting form that many federally tax-exempt organizations must file with the IRS each year.
allows the IRS and the general public to evaluate a nonprofit's operations; it includes information on the nonprofit's mission, programs, and finances.
provides the public with financial information about a nonprofit organization, and is often the only source of such information.
used by government agencies to prevent organizations from abusing their tax- exempt status.

4. Accounting Procedures
Invoices need to be submitted to Finance in a timely manner! An invoice can be submitted w/o check request as long as it has approval and coding on it Check requests need backup that support requested amount – contract, , quote, etc W-9 for new vendors : we need this to track items for tax purposes (1099) Payment Terms Net 30 is optimal & standard If invoice has terms Finance will process payment indicated on bill

5. TMF expenses Only! Due around the 10th but could change depending on when it falls Keep Receipts Follow Coding Guidelines Concur

6. Important Points to remember
CODING
When submitting items to accounting for payments & expenses code the following way:
Location(Budget)    GL code    Class 
         Central         8115         CDM
 Important Points to remember
There will be no coding to other budgets unless you have direct permission from Budget Holder via to accounting or attached to AMEX
Special Events & Heroes Run classes did not change
Remember where you bucketed money in your budget for expenses !!

7. Coding Clarifications
Split, Split all, Split Programs
Split Region = CDM & VS
Split Programs = CDM, VS, EXP, OP L , HR
Split All = Programs plus Admin & Dev
7055 & 8310
7055 – Programmatic Travel
CDM, VS, HR, OP L
8310 – Non Programmatic ( Non Program Travel)
Dev, Admin, Conferences, Seminars

8. Revenue M
Expenses M

9. BUDGETS
Make sure when coding you are putting in right bucket(GL Code) that you budgeted for Be aware of spending. Need to stick with the spending plan in your budget Need permission from Budget Holder to code to their budget quarterly reviews with budget holders to make sure budgets stay on track There will be spending accountability

10. DEADLINES !!
Are important – if Finance issues a deadline its because Finance has a deadline Monday for Check Runs on Wednesday Amex Statements typically by the 10th of the month but could change depending on when it falls Payroll – the Monday of pay week Reimbursements Timesheets

11. THE END