1. The Ripple Effect
Pleasants County Schools Special Education Back-to-School
August 14, 2018

4. Welcome Our Newest Staff!
Matthew Nelson – Special Educator PCMS
Steven Nutter – Special Educator SMHS
Hannah Miller – SMES and Countywide Gifted
Annie Lafferty – Occupational Therapist (Best Life Therapy)
Lauren Smith – Physical Therapist (Best Life Therapy)
Judy Nutter – Social Services Interventionist

5. UPDATES/REMINDERS: Compliance and Monitoring IEP Updates Medicaid
Results Driven Priorities – RDP
Supports and Resources

6. Compliance and Monitoring Requirements
GENERAL EDUCATION TEACHER DOCUMENTATION CALENDAR

7. Compliance and Monitoring Requirements
READ.IEP
WVEIS

8. Compliance and Monitoring Requirements
ASSURANCE STATEMENTS
Student schedules for MS/HS
Teachers’ rosters and schedules
Related service providers’ schedules
Consultation logs

9. Compliance and Monitoring Requirements
EXTENDED SCHOOL YEAR
Regression/recoupment
Other factors
DOCUMENT, DOCUMENT, DOCUMENT

10. Compliance and Monitoring Requirements
Back to School Checklist
Caseloads Verified
Status 30 Lists with IEP and Reevaluation Dates
Schedules
Class Lists
Prescriptions?

11. IEP Updates – Parent Participation
Parent IEP Input Form
Parent Input for Reevaluations Form
Draft IEP Notice
Documentation of Attempts to Obtain Parent Participation
‘Cheat Sheets’ for Annual IEPs and Initial Evaluations

12. Checklist for IEP Review
IEP Updates
Checklist for IEP Review

13. Transition File Review Checklist
IEP Updates
Transition File Review Checklist
Remember: Now must complete transition on ALL students who will turn 14 during the course of the IEP!

14. Pre-Monitoring Results
IEP Updates
Pre-Monitoring Results
Must have permission to invite outside agency PRIOR to inviting them to the meeting.
Complete all IEP forms in their entirety (copies to invited members, sign meeting notice, procedural safeguards)
Wording no-no’s – “As needed”, predetermining placement in PLPs
Typos – Initiation date on all services cannot be prior to the meeting date, initial any changes

15. Sample Impact Statements
IEP Updates
Sample Impact Statements

16. Medicaid
***Paperwork is due the 10th of each month (billing information will be from the previous month’s services) to Trish. This is CRITICAL for the new billing procedures!
***Remember that health care services are required to bill for targeted case management. Examples of health care services include:
Occupational Therapy (Part C)
Physical Therapy (Part C)
Speech (Part B or C)
Health Care Plan (Part A and C)
Behavior Support Plan (Part A)

17. Medicaid
***Paperwork is due the 10th of each month (billing information will be from the previous month’s services) to Trish. This is CRITICAL for the new billing procedures!
Cannot bill transportation until ALL billings have been received.
Targeted Case Management units are denied when submitted later in the month if they were previously submitted earlier in the month by a different case manager (even if we have units left over!)
Trisha is like a dog on a bone if we don’t have them here.
You DO NOT want to be on her bad side!!

18. Medicaid
Communication with the school nurse is vital regarding students who receive medication at school AND have an IEP AND are Medicaid eligible.
THIS IS A BILLABLE SERVICE FOR OUR NURSES AND FOR TARGETED CASE MANAGEMENT If
The student has parts A and C completed on the IEP. Part A is a dropdown menu with “Healthcare Plan” selected. Part C should indicate “nursing services” as a related service.

19. Medicaid
FY17 =$151,272.32
FY16 = $137,625.24
FY15 = $93,681.22

20. Results Driven Priorities

22. STATE ASSESSMENTS

23. BES

24. SMES

25. PCMS

26. PCMS

27. SMHS

28. SMHS

30. IMPROVEMENT PLAN REQUIRED
PRE-K INDICATORS
IMPROVEMENT PLAN REQUIRED

31. Comparison of SWD to All Group for attendance
SPED
BES
ALL
SPED
ALL

32. Comparison of SWD to All Group for attendance
SPED
SMES
ALL
SPED
ALL

33. Comparison of SWD to All Group for attendance
PCMS
SPED
ALL
SPED
ALL

34. Comparison of SWD to All Group for attendance
SMHS
SPED
ALL
SPED
ALL

35. OTHER CONTRIBUTING FACTORS?
Behavior?
Mental health?
Culture?
Social issues?
Transiency?
Others?

36. RESULTS-DRIVEN PRIORITIES
PLEASANTS COUNTY SCHOOLS
RESULTS-DRIVEN PRIORITIES
Area of Focus
Engagement/Mental Health
Attendance, social service supports interventionist
Behavior and emotional support

37. Supports and resources
Updated Website
Forms and Procedures List
Special Education Staff List

39. START A RIPPLE