1. Gerardine Montebon Tanisha Bhatti Austin Yi Jessica Dear
Team 4
Gerardine Montebon
Tanisha Bhatti
Austin Yi
Jessica Dear

2. Usability Problems to Consider

3. Usability Problems
1 - Tracking resources for projects and visually displaying the amount of work required by staff members to complete the project
Dean’s dashboard which displays relevant data visually

4. Usability Problems
2 - “Work for work’s sake”. This tool should aid the staff in capturing relevant data and should be intuitive without being a burden
e.g. Recording every single task for deliverables
The tool should aid and not hinder

5. Usability Problems 3 - Standardization of the project management tool
Each project is different and managed differently
Because each project is different, the workflows may be different as well

6. User’s Specific Requirements

7. User Requirement
Customized software that allows integration with FileMakerPro (Can’t use the readily available project management tools since some have missing features or complex features depending on the users and the data needs to kept within the UCI network)
Quick glance what projects to do and if they are time consuming or not
show deliverables (hard deadlines)
show tasks (soft deadlines)
Typical workflow
understanding of main workflow

8. Methods to solve our HCI problem

9. 1. Interview Subgroups: Dean, Staff of DLC (average computer users)
Interview with various staff members and potentially the dean as well for about an hour
Shadow the staff members individually to understand their workflow
Record workflow

10. 2. Requirements Document
On the basis of the interview for various users and client requirements, create a new requirements document so the team and the client are on the same page. More specifically, so our team knows what specific problems to tackle when designing the UI.

11. 3. Available Management Tools Research
Explore existing project management softwares: Jira, Rally, Basecamp
Research established management tools and pick apart useful components to incorporate into the tools we are designing (functionality, user interface, etc)

12. Task Assignments 2 Interviews: UI Mockup Revision based on feedback
Dean - 2 people
Staff - 2 people
UI Mockup
Dean Perspective
Staff Perspective
Revision based on feedback

13. 4. UI Mockup
Based on the requirements, create UI dashboards reflecting perspective for the Dean and staff.
Software:
Balsamiq Mockups (Wireframes)
Axure (Interactive prototype to demo the workflow)

14. UI Mockup (Staff Perspective)
Dashboard
Creating new project
Updating tasks to meet hard deadlines
Generating tasks
Generate GANTT charts
Generate various reports

15. UI Mockup (Dean Perspective)
Dashboard
Setting deadlines
Assigning Tasks (based on availability of individuals reflected by GANTT charts)
Budget
View Reports

16. 5. User -Testing
Test the UI Mockup with the clients by asking them to perform specific tasks, most applicable to their typical workflow.
Note any problems/issues they had
Integrate fixes in final design

17. Quick Glance Timeline Build mock-up user interfaces (Staff & Dean)
4/30/2014
User testing (Usability & Functional)
Receive feedback on the initial mockups
5/7/2014
Pre-Final Presentation
5/21/ /4/2014 (TBD)
Build “final” version of tracking system
6/6/2014
Final Report
6/7/2014