1. ESPD, declarations, eCertis
Clear, Accessible and Competitive Procurement
Hungary 14 November 2017
Marc-Christopher Schmidt –European Commission

2. Wouldn't it be nice if…
A buyer could ask for qualification requirements in a structured way
So that suppliers do not need to answer themselves but that national databases could do this?
That would be a huge simplification because
This would help to professionalize buyers
Give suppliers more time to work on the actual bid
Increase trust during the evaluation process
Reduce immensely the administrative burden
That is the ultimate goal of eESPD, eCertis and national databases

3. What is the ESPD?
Is an self-declaration which acts as a preliminary evidence in replacement of certificates
The contracting authorities uses this to describe which criteria are needed for a specific procurement procedure
The economic operator fills out the ESPD and provides if available links to databases where the authorities can retrieve the actual evidences
ESPD is used to exchange information between buyers and suppliers about criteria and links to databases for a specific procedure

4. COMMISSION
Until Apr 2019
ANASOFT
CLOUDIA
MERCELL
INFODOM
PIANOO
INNOVASION
EU-SUPPLY
AMESTO
VISMA

5. What is eCertis?
Contains information about criteria and evidences for all EU countries
How can I proof that I paid my taxes in UK, ES
How does the selection criteria on yearly turnover map from PL to NO
Content updated by MS in English plus national one
Currently roughly 1400 data sets split into "criterion" and "evidence"
eCertis is the "brain" of criteria/evidences/ databases and knows how to map them
It is mandatory for Member States to update the data

6. What are national databases?
National databases/aggregators contain information about economic operators
Information about exclusion criteria (payment of taxes)
Information about selection criteria (yearly turnover)
Aggregators are a special form of national databases because they are aggregating information about EO as well some of them are able to retrieve certain information automatically
National databases/aggregators contain information about the economic operators

7. This are the ingredients for OOP
eESPD
eDatabases
eCertis
OOP: Once-only principle

8. We support TOOP
TOOP is an EU large scale pilot

9. Current process with ESPD
Buyer provides information about exclusion and selection criteria often in an unstructured way together with an ESPD
Supplier downloads the documents from an eTendering platform, have to understand them and provide the answers in an ESPD
Buyer has to manually evaluate the ESPDs (could be many for one bid)
Buyer is awarding the contract to the supplier and asks for the originals (if not provided electronically)

10. Possible future process with OOP
Buyer provides structured information about exclusion and selection criteria through an eESPD*
The suppliers eTendering service retrieves the necessary data from databases and fills out the eESPD (partly) automatically – the eESPD acts as a "business passport"
The buyers eTendering service evaluates the ESPDs (partly) automatically
Buyer is awarding the contract to the supplier
* Only possible with eESPD v2 data model

11. Already now: eCertis & eESPD

12. Already now: eESPD dissemination

13. Already now: eESPD and eDatabases

14. Inspiration from FI: PP workshops

15. Some additional information
Online presentation:
Financial support through CEF:

16. Thanks
DG Grow
Unit G4