1. Data Collection on the Cheap: A System for Small Budgets and Small Organizations
Lac Courte Oreilles Ojibwe Community College
Ann Martin, Assessment Coordinator

2. Introduction and Acknowledgments
LCO Ojibwa Community College
Principia Products and Remark Office OMR
Demo data collection
One page handout also available on the LCOOCC Web Site
Resource Room has sample forms
Paper in the Collection of Papers

3. Working Assumptions of a Good System
Easy to design the forms
Easy to produce the forms
Easy to process the data collected
Or better yet: Easy to capture the data
Easy to analyze the data

4. 1998 AIR Reenactment

5. Really……

6. Current Setup at LCO OCC

7. Short Demo
If you have not already done so, please complete the survey that was on your chair when you came in.
Pass your completed surveys to the center aisle where they will be collected.
Watch and wait while the software is demonstrated.

8. Features that were Attractive:
#2 pencils not needed  $
Use desktop word processing software to produce forms to be scanned  $$ !!!
Scanning software appeared easy to use
Training the software to scan  !
Scanning  !!!
Error detection and correction options  !
Analysis of results  !!!

9. Examples of Fields Defined by Software Training www. PrincipiaProducts
Examples of Fields Defined by Software Training

10. Types of Fields Bar codes (3of9 is alphanumerical)
Image (takes a picture for transcription)
OMR
Multiple (like a MC exam, only 1 answer)
Grid (name or SSN or course number)
List (one answer out of a group of rows/columns)
Add (to sum up responses to a single value)
Boolean (yes/no for each, check as many that apply)
Binary (yes/no for all to one value)

11. Common Uses of Remark Office OMR
Student evaluation of instruction
Self-study surveys/questionnaires
Evaluation forms, like this session
Point of contact questionnaires
Rubrics and Checklists
Answer sheets for quizzes and exams
Other tasks for automated data collection or tracking

12. Uses at LCO Ojibwa Community College: Case 1
Organizing the self-study process
Need to assign all faculty and staff to self-study committees
Goal: to have individuals self-select by areas of interest
Form designed to gather preferences based on descriptions of areas of interest.

13. Uses at LCO Ojibwa Community College: Case 2
Assessment Plan already had a form designed by faculty: Student Research Skills but it collected only aggregate info.
Adapted this form to begin to collect longitudinal data on individual students
Used Mail-Merge capabilities of Word to generate bar coded forms for each student in selected courses.

14. Uses at LCO Ojibwa Community College: Case 3
Orientation Course: Introduction to Higher Education, EDC 110.
In the Assessment Plan, faculty had written an instrument to gather information about student self-assessment of skills and attitudes.
Adapted for scanning.

15. Uses at LCO Ojibwa Community College: Case 4
One of the most resource intensive projects on most campuses: Student Evaluations
# classes x # students = lots of work!
Now: all of the data can be captured in about a week of work.
Data are in a form for analysis and reporting.
Instructors report that they find the reports more useful and some instructors intend to use the reports as indirect measures of student learning and as a basis for the improvement of instruction.

16. Uses at LCO Ojibwa Community College: Cases 5,6,7….
Once words gets out, other uses come into being
More focused on gathering information for decision making
Clearer forms appeal to the respondent
The burden of tabulation is lessened
Easier reporting means that the results are more likely to be used
Data are more easily saved in formats for future study

17. Before and After…
1. Please rate the level of importance and level of satisfaction with the following
elements:
a. Recreation Facilities 1 2 3 4 5
b. Law Enforcement
c. Fire Protection d.
Ambulance 5 1 2 3 4
e. All Roads within
LCO
f. Clean Drinking Water
g. Educational Facilities
h. Tribal Government
Services 1 2 3 4 5
i. Health and H
uman
j. Medical Services
k. Job Opportunities 1 2 3 4 5
l. Shopping Facilities
m. Cost of Living
n. Housing 1 2 3 4 5
o. Environmental
Quality
p. Cultural Resources

18. Advantages of Remark Office OMR
Cost-effective
Intuitive and easily learned
Flexible form design for a variety of purposes
Data capture and transcription both possible
Data analysis built in
Test grading and item analysis also possible
Save data in other file formats
Scanner can be used for page or image scanning

19. In Summary If you don’t ask the questions, you won’t get the answers…
If you are going to ask the questions, then make sure you can get the answers
In a way that respects those who are providing the answers
In a way that is cost-effective and efficient
In a way that you can share and use the information effectively

20. Any Questions? Web Site for this presentation and resources:
me:
Miigwech!!