1. eSchoolPLUS/Data Warehouse Training September 2018
Data Warehouse eSchoolPLUS Support

2. Agenda eSchoolPLUS Resources New Reporting Requirements
For discussion only. No new requirements will be reviewed
Reporting August Graduates
Staff Snapshot
NYS Extracts
Student Lite (Demographics)
Graduate Information
Date of Entry into Grade 9
Backmapping (if applicable)
Guidance Counselor
Program Fact
Pre-K Programs
Free Reduced Lunch Program

3. eSchoolPLUS Resources:
Trainings – In-person and online Webinars
SCRIC/eSchoolPLUS Support Web Page
Video’s (4.1 page)
Protected page/Passcode: dashelp
Help Documents
Webex
Forms /

4. New Reporting Requirements for 2018 – 2019
Due to lack of system readiness we are not ready to review the new reporting requirements as outlined in the SIRS Manual, at this time.
Program Service Codes
8262 Homeless Students Status (includes Primary Nighttime Residence Code)
8272 Homeless Unaccompanied Youth Status
0892 Title 1 – Part A: Homeless Students Served with Set-Aside Funds
Student Class Entry Exit
Dual Credit Indicator Code
Course Instructor Assignment
Primary Instruction Language Code
Primary Instruction Delivery Method (new )

5. eSchoolPLUS: August (and January) Graduates
Enter the student’s Career Path Code on the NY Graduation Information Screen
Path: Search Student> Menu> Registration>Entry Reports>Student District Defined>NY Graduation Information
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6. eSchoolPLUS: August (and January) Graduates
Enter the student’s diploma type and expected graduation plan on the academic screen. Path: Search Student> Menu> Registration>Entry Reports>Student Demographic

7. eSchoolPLUS: August (and January) Graduates
Withdraw student with a graduated withdrawal code and August Withdrawal date. The student will have an inactive status for the remainder of the school year. At rollover the student’s status will change to graduated and they will be placed in the Graduate building.
Path: Menu>Registration> Entry & Reports>Student Demographic > Entry/Withdrawal
Note: These students must have their Post-Grad Activity, Diploma Type Code and Career Path Code are populated in the NYS / Student Lite screen.
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8. Reporting Staff Data Menu>Administration>Registration Setup>Staff
Staff Snapshot/Staff Assignment – There are minimum requirements that need to go into the Staff Information Pages in eSchoolPLUS. The rest come from your Financial System.
Staff Name - State Staff ID

9. Teacher must be flagged as active on the building General Information tab
On the same screen the Teacher or Counselor flag must be checked as appropriate

10. Reporting Staff Data
On the District Defined Staff Dates screen, hire, tenure and exit dates are required

11. eSchoolPLUS: NYS Extracts
Student Lite (Demographics) Extract – This extract generates demographic records for students enrolled during the school year.
Student Enrollment Extract – This extract generates enrollment records including the enrollment dates and school associated to the student.
Program Fact Extract – This extract generates student program fact data.

12. Data Entry - Student Lite (Demographic)
Graduate Data: Post Graduate Activity, Diploma Type Code, Career Path Code
Backmapping (if applicable) (Only Norwich)
Guidance Counselor Setup (check box on Staff Info pages)
Video for 4.1 Extracts and Downloads

13. Date of Entry into Grade 9 (Mass Update for 9th grade start dates, Advanced Search Update Feature)

14. NYS Reporting - Downloads
In the Menu > Regulatory or quick search “download”

15. NYS Reporting - Extracts
In the Menu > Regulatory or quick search “extract”
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16. eSchoolPLUS: How to Schedule extracts to automatically run:

17. When running extracts (Run Now or Schedule), they will be in your Tasks/Reports Queue.
To save a file, click on the icon and Open or Save the file accordingly.
It is recommended to keep a folder on a shared drive, desktop; etc. for loading to Level 0, as well as having a historical record.

18. Data Entry - Program Services (Program Fact)
Search Student> Menu> Registration>Entry & Reports Programs

19. Program Fact-
Search Student >Click Menu > Registration>Demographics or quick search “programs” – NCLB for FRLP
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20. PreK: Student Programs
Search Student >Click Menu > Registration>Programs> Other-NY Other
All PreK students must have a PreK program service record. Program start and end dates must match enrollment dates.
Students in Universal PreK must also have a Universal PreK Setting program service record. Program start and end dates must match enrollment dates
There is a way to Mass load the PreK programs
Registration Setup>Program Setup>Other
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21. eSchoolPLUS: Pre-School Program Reporting
Search Student >Click Menu > Registration>Programs> Other-NY Other
District Funded Programs:
Not a District Funded Program:
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22. eSchoolPLUS: Pre-School Program Reporting
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23. Questions & Answers / Additional Discussion
Data Warehouse eSchoolPLUS Support