1. Training election inspectors part i Calhoun county
2018 Election Cycle

2. Introduction & Overview
Welcome!
Thank you for serving as an Election Inspector!
There is a lot of information to learn/review, so the training is divided into a few different sessions – learn in your small local precinct setting, review videos available online, attend supplemental training sessions, and finally attend a group session on July 12 to complete your 2-year Certification.
2018 is a year full of ‘NEW’ items – new voting equipment including a new Voter Assist Terminal, a new ballot for the VAT, new Voting Devices (iButton/Key Fob, Compact flash cards, Smart Cards), some new pages in the Pollbook, the QVF Refresh is new, a new Provisional Ballot form, new Validity Standards, a new Script for ballot errors, and a new political party qualified to appear on the Primary Ballot (Libertarian Party), …….

3. LIBERTARIAN PARTY
The Libertarian Party received more than 5% of the SoS vote in 2016 and achieved access to the 2018 ballot.
This is NOT the same a ‘Major’ Political Party. Libertarians did not become a major political party – they obtained primary ballot access.
In law, there are still only 2 MAJOR political parties – Republican and Democratic Party.

4. Introduction & Overview
Training Handouts
Part 1 Handouts: Training Points Booklet, new forms, etc. (read bullet points and emphasize Special Points of Interest in each section, discuss/review these details for your specific precinct)
Quick Reference Guide for ICP and ICX
Training Resources
Managing Your Precinct on Election Day (flip chart)
Training Coordinator Workbook (activities)
ICP and ICX Opening/Closing reminders
EPB Inspector’s User Manuals: Windows 10 or Windows 7
MiBoE YouTube Videos website

5. Election inspector training points booklet Updated January Refer to handout and/or LINK to training booklet
COVERING THE BASICS

6. COVERING the Basics Opening and closing the polls
Opening the Polls
Review New pages in the Pollbook for Oaths and Election Inspectors’ Preparation Certificate (reference next slide) – inspectors only sign ONCE!
Review setting up the New ImageCast Precinct (ICP) (refer to Slide 8)
Review setting up the New ImageCast X (ICX), also known as the Voter Assist Terminal (VAT) (refer to Slide 8)
Closing the Polls
Watch 7:35 minutes BoE video (refer to Slide 9)
Review New pages in the Pollbook for Inspectors’ Completion Certificate (refer to Slide 10)
Attach Tabulator Tape on Certificate rather than Statement of Votes
Review closing down ICX and ICP (refer to Slide 11)

7. OPENING THE POLLS Poll Book Changes – Chairperson takes Oath
Complete ALL steps in Preparation Certificate
Inspectors sign NOTE: READ WHAT YOU ARE SIGNING!
Inspectors who arrive later-in-the-day sign in Section 4

8. OPENING THE POLLS New Voting Equipment ImageCast Precinct: ICP
Also reference QRG Starting up the Tabulator
2) ImageCast X: ICX or VAT
Also reference QRG Setting up the ICX, and Loading the ICX

9. Covering the Basics Closing the polls – new video
BoE YouTube Video Closing of the Polls
Ballot Summary & Pollbook Completion
7:35

10. CLOSING THE POLLS Poll Book Changes –
Inspectors Completion Certificate
Seal Verification
All Inspectors present at the Close sign Certificate
Attach Tabulator Tape to this page (instead of Statement of Votes page)

11. CLOSING THE POLLS New Voting Equipment ImageCast Precinct: ICP
Also reference QRG Closing the Polls
2) ImageCast X: ICX or VAT

12. Processing voters / voter id Completing the application to vote
This is your Back-up Pollbook!
Don’t forget … Be sure it is COMPLETE!
Compare to Electronic Pollbook (EPB) (hold up to screen when comparing)
Inspector must ‘sign-off’ using their initials
Suggestion: Use a visual to highlight required areas, laminate!

13. Processing voters / voter id verify the voter’s identity
Don’t be over aggressive …
Compare voter standing in front of inspector vs. photo.
Photo >
> Photo >
> Name > > Name > > STOP! (no address check)
Driver’s License * State Personal ID * Federal or State Issued ID * US Passport * Military ID * Student ID * Tribal ID

14. Processing voters / voter id verify the voter’s identity
Must be asked to show ID - cannot use CWP (Concealed Weapon Permit) because it is County issued. Refer to BoE signage for other options.
If no ID, voter must sign Affidavit of Voter not in Possession of Picture ID.
If refuse to show ID or sign affidavit, do not issue ballot.
Don’t use Affidavit if voter does have ID on them.
Driver’s License * State Personal ID * Federal or State Issued ID * US Passport * Military ID * Student ID * Tribal ID

15. Processing voters / voter id verify the voter’s registration

16. Covering the Basics participants
Poll watchers
Anyone interested in observing
Public Area
Not allowed to challenge
May not approach voters
May not be a candidate
May look at the pollbook at the Chairperson’s discretion
Challengers
Appointed by political parties
Two allowed per party, only one challenger per party has authority to challenge – must declare an authority change
May challenge a voter’s right to vote
May challenge inspectors if proper procedure is not followed
Must carry credentials issued by party
May be expelled for being disorderly
May be behind the pollworker tables
Must be registered to vote in Michigan
May view pollbook
Campaigners
100 ft. from any entrance
Encouraging voters to vote for a candidate or issue
Distributing campaign materials
Soliciting petition signatures
Requesting donations, selling tickets, etc.
Wear campaign materials

17. Voters with disabilities
Over 20% of Michigan’s population is disabled.
Voters with disabilities
Basic Understanding
ASSISTING VOTERS

18. Voters with disabilities
Physical disabilities
ASSISTING VOTERS

19. Voters with disabilities
Hearing disabilities
ASSISTING VOTERS

20. Voters with disabilities
- Disability that cannot be seen.
Voters with disabilities
Cognitive disabilities
ASSISTING VOTERS

21. Voters with disabilities
Visual disabilities
ASSISTING VOTERS

22. Rejected ballots updated ballot rejection scripts

23. Covering the Basics Voters Who Have Moved – new video
BoE YouTube Video Voters Who Have Moved, 1:05

24. NEW PROVISIONAL BALLOT FORM – front side

25. NEW PROVISIONAL BALLOT FORM - backside

26. Covering the Basics provisional ballot video
BoE YouTube Video Provisional Ballots, 6:03

27. When does it go in the tabulator
Provisional Ballots
When does it go in the tabulator
Not on the registration list
Not registered at another address in your jurisdiction
Swear they registered by close of registration
Provides Picture ID with proof of residency

28. Provisional Ballots
All other scenarios
Goes safely into an envelope for review by the Clerk after the Election

29. Covering the Basics Absent Voters at the polls
Surrender the Ballot
Brought AV to Polls
Call Clerk or check pile to verify not returned
Complete Lost or Stolen AV Affidavit
Lost or Destroyed Ballot
Clerk Rejects AV in QVF as not to accept later in the day
Never Received Ballot
Changed Their Mind

30. Covering the Basics processing Absentee Ballots
Verify signature
Verify registration
Determining the legality of ballot
Process multiple ballots
Teams of 2, differing parties
Hold ballots back (to maintain secrecy)
Maintaining ballot secrecy

31. Covering the Basics Processing AV’s -ballot Duplication
Careful review of validity standards
Remove ballot stubs FIRST
Two people
BoE YouTube Video Duplicating Ballots, 2:20

32. Voting system changes Write-In Candidates
Overview
Only votes cast for write‐in candidates who have submitted a Declaration of Intent may be counted
A Declaration of Intent by 4 p.m. on the 2nd Friday before election
Clerk provides a list of valid write‐ins
Elections inspectors may not provide write‐in candidate names to voters
Recording Write‐Ins
Use paper pollbook Declared Write‐In Tally of Votes sheet
Only candidates on valid list should be recorded
Record valid candidates exactly as cast using the tally system
Example: Robert Smith IIII, Bob Smith IIII I
Total each line and record

33. Recountability and Receiving Boards – properly sealed containers
Does the container open?
Is the seal secure?
Is the ballot container certificate in place with the correct seal number written on it?
Two Door Ballot Container
Interlocking Zipper Bag Ballot Container
Blue Bag with Wheels Ballot Container
Metal Cube Ballot Container
Plastic Tub Ballot Container
Blue Bag Ballot Container
Round Metal Can Ballot Container
Inappropriate Ballot Container

34. Covering the Basics Recountability & receiving boards
Required - ensures recountability
Optional – ensures a good canvass and audit

35. Covering the Basics receiving boards
MANDATORY!
Checks and Balances to ensure the INTEGRITY of the Election!
Use Checklist (may use Board of Canvasser checklist) to catch mistakes.
Consider the Receiving Board as the ‘Administration’ – use to print reports AND to organize reports into the proper place in the Electronic Pollbook.
Be certain to check seals to make sure they are engaged (fiddle with each seal to ensure they are secure).
When election materials leave the precinct, everything needs to be sealed with a RED paper seal.
The EPB flash drive needs only be under RED paper seal.

36. What is Remarkable? Make a comment once the polls are open.
Record hourly balancing (place a sticky note on last application at that time!).
Indicate reason why Ballot Summary is not in balance.
Voter issues.
Remarks should be clear and concise.
Describe the problem.
Track equipment problems.
Record duplicate ballot numbers (this is a good double-check); however, never record duplicate ballot number next to person.
All remarks are FOIAble.
Print EPB Remarks for the Local Clerk.
Remarks Page in the Pollbook

37. precinct delegate canvass and certification
August Primary Election ONLY!
precinct delegate canvass and certification

38. Precinct Delegate Canvass and Certification
BoE YouTube Video Precinct Delegates, 3:51
New in 2018 …. 3 Political Parties will appear on the August Primary ballot: Republican Party
Democratic Party
Libertarian Party

39. Precinct Delegate Canvass and Certification

40. Precinct Delegate Canvass and Certification
REMINDERS …..
Emphasize COMPLETION!
SIGN BACK PAGE!
Send to County (in #1 envelope) even if zero’s!

41. MORE NEW FORMS
2018 Election Cycle

42. Voting system changes ballot marking instructions
Written
Verbal
Visual
People don’t read …. SO inspector should state “Fill in the ovals”

43. Voting system changes updated validity standards
Valid Markings
Invalid Markings

44. Supplemental training
Electronic Pollbook - Start up Instructions
- Privacy Zone
- End of the Night Reports
Receiving Board
- Review Checklist(s)
- Catch all mistakes
Chairperson Training
- Review all Responsibilities
- Review unique procedures
New Voting Equipment Demonstrations and Hands-on practice

45. Putting it all together
Part 2 Election Inspector Training
JULY 12th 9:30a OR 1:30p session
at the Marshall United Methodist Church
721 Old US 27 North, Marshall, MI 49068
Register through your LOCAL Clerk.