1. Information Technology Services Electronic Communication: Security and Protection of Data New Faculty Orientation August 19, 2013

2. Information Technology Services Protecting NDSU Resources As a faculty member, you are assigned an NDSU owned computer and a network account with a user ID and a password for Job functions Research Educational purposes

3. Information Technology Services 3 Acceptable Computer Use Policies Acceptable Computer Use Policies: North Dakota University System Computer Use Policy 1901.2 NDSU 158: Acceptable Use for Electronic Communication Devices NDSU 158.1 E-mail as an Official Communication Method for Employees NDSU 710: Computer and Electronic Communication Facilities

4. Information Technology Services 4 Acceptable Use Policy and Procedure AURC – Acceptable Use Review Committee –NDSU Procedure for Investigation of Potential Employee Violations of Acceptable Use of Electronic Communication Devices –http://www.ndsu.edu/its/auhttp://www.ndsu.edu/its/au

5. Information Technology Services 5 Protection of Data and Electronic Resources

6. Information Technology Services 6 Which one is not like the other? 1.Social Security Numbers 2.Bank account number 3.Directory name 4.Date of Birth 5.Test grades 6.Contracts 7.EmplID

7. Information Technology Services Data Standards NDUS Data Standards –http://www.ndus.edu/uploads/resources/794/1901.2-DATA.PDFhttp://www.ndus.edu/uploads/resources/794/1901.2-DATA.PDF SSN removal project –http://www.ndsu.edu/vpfa/ssn_management/http://www.ndsu.edu/vpfa/ssn_management/ Server security and registration –http://www.ndsu.edu/its/security/security/server_registration_hub/http://www.ndsu.edu/its/security/security/server_registration_hub/ 7

8. Information Technology Services 8 Data Protection Best Practices Never leave your computer unattended. Use a password-protected screensaver Log off or turn your computer off when you are done for the day Update operating system, applications Must have: Antivirus – Forefront/ClamAV

9. Information Technology Services Select the best password 1.gondsu 2.G0bison 3.123456 4.password 5.tHeCat1nt7eH@t 6.letmein 7.f00Tba11 9

10. Information Technology Services 10 Mobile Security Maintain copies of important data. Back up all data – keep backups current. Use encryption for protected data. Login and password are required to access computer. Enable power on authentication. Do not share NDSU-owned equipment with family or friends.

11. Information Technology Services 11 Remote/Wireless Security Remote access not recommended Wireless: Use NDSU Secure Wireless www.ndsu.edu/its/wireless

12. Information Technology Services If you will be traveling abroad for work/research related to NDSU please observe these guidelines. www.ndsu.edu/its/security/traveling_abroad_with_electronic_devices/ 12

13. Information Technology Services 13 Copyright Teach Act - Fair Use Software & Web-based Services

14. Information Technology Services 14 Copyright and Fair Use Guidelines Copyright law codified in Title 17, the Copyright Act, of the United States Code Exclusive rights –The legal rights granted to an author, a composer, a playwright, a publisher, or a distributor of exclusive publication, production, sale, distribution, adaptation, public performance of a literary, musical, dramatic, or artistic work. –A strict liability without an intent requirement –Provides for statutory damages for each infringed work

15. Information Technology Services 15 Copyright law continued Protects published and unpublished works Protects original works of authorship when in fixed tangible medium of expression –Sound recordings, musical works, photographs, literary works, dramatic works, motion pictures, other audiovisual works and computer software Must be creative – facts not included, but method in which presented is considered CR

16. Information Technology Services 16 Digital Millennium Copyright Act Purpose: To update copyright law for the digital age Areas of interest: –Anti-circumvention provisions –Limitation on liability for online service providers –Notice and take down procedures

17. Information Technology Services 17 NDSU HEOA Notice www.ndsu.edu/its/copyright

18. Information Technology Services 18 The Teach Act Technology, Education, & Copyright Harmonization Act (TEACH) –Allows for the performance and display of copyrighted materials for distance education –Primary purpose: to balance the needs of distance learners and educators with the rights of copyright holders Does not supersede fair use or existing digital license agreements Tips and Tricks Video

19. Information Technology Services 19 When in doubt Assume the work is copyright protected and ask permission to use it Even if you properly quote and/or credit a works author, you may still be accused of copyright infringement Public Domain or Creative Commons – good resources

20. Information Technology Services 20 Fair Use Doctrine Created to allow the use of copyrighted works for criticism, commentary, parody, news reporting, research and scholarship, and classroom instruction Provides a limited basis for people to use the copyrighted work without getting permission from the creator

21. Information Technology Services 21 Points for technology users Information on the Internet: Most likely not in the public domain Most software, including freeware, is not in the public domain Asking permission is polite, even if youre not required to do so Dont assume the work posted on the Web is legal

22. Information Technology Services Software Guidelines License & contractual issues Privacy concerns Security issues Products intended use www.ndsu.edu/its/intellectual_property_copyright/softwareandweb_basedservicesguidelines/ What software is available? www.ndsu.edu/its/software/ 22

23. Information Technology Services 23 If you have questions, contact: NDSU Chief IT Security Officer Theresa Semmens IACC Building, Room 210A 231-5870 (office) 212-2064 (cell) Theresa.Semmens@ndsu.edu NDSU Help Desk IACC Building, Room 150 231-8685 ndsu.helpdesk@ndsu.edu

24. Information Technology Services Electronic Communication: Security and Protection of Data New Faculty Orientation August 19, 2013