1. CENTER FOR INDUSTRIAL AND GOVERNMENTAL COLLABORATION
InTra
RULES AND REGULATIONS
CENTER FOR INDUSTRIAL AND GOVERNMENTAL COLLABORATION
(CIGC)

2. Rules are created to be disobeyed followed!

3. CIGC STAFF PROFILE Dr. Vithyacharan A/L Retnasamy (Pengarah)
Dr Mohd Firdaus Omar
Timbalan Pengarah
(Kebolehpasaran Graduan & Kerjaya )
Dr. Norsuria Mahmed
Timbalan Pengarah
(Latihan Industri & Pentadbiran )
En. Mohd Effendi Muhammad Suandi
Pengerusi Rancangan
(Kebolehpasaran Graduan & Kerjaya )
En. Ahmad Mukhlis Abdul Rahman
Pengerusi Rancangan
(Latihan Industri & Pentadbiran )
Pn. Nurul Akhmar Abdul Hamid
Pegawai Teknologi Maklumat
(Pentadbiran & ICT)
Pn. Siti Nur Idayu
Alias
Pegawai Tadbir
(Latihan Industri)
Dr. Ruswahida Ibnu Ruslan
Pegawai Tadbir
(Kebolehpasaran Graduan & Kerjaya)

4. Objectives of Industrial Training
Expose students to the environment and the type of jobs offered by the industries/organizations.
Provide opportunities for students to apply the theory learned in lectures during the training industry.
Provide opportunities for students to acquire technical skills in industry.
Develop attitudes of cooperation and encourage interaction between students, workers in industry and society.
Train student to write an appropriate report and systematic.

5. Intra Placement
Student placements will be approved once the students have met ALL the following criteria: a) Attended the InTra Leadership Workshop and related briefings. b) Achieve the ‘active’ status (with a CGPA of at least 2.0). c) Completed minimum to start the Industrial Training course is as follows: i. DIT 361 – 92 unit ii. BIT 190 – 30 unit iii. BIT 290 – 60 unit iv. BIT 291 – 60 unit v. EIT 302 – 60 unit vi. KIT 432 – 106 unit vii. PIT 302 – 100 unit d) Require directives issued by the University.

6. Industrial Training: What students should know?
Pre-InTRA
During InTRA
Post-InTRA

7. How to apply for the Industrial Training?
Pre-InTRA
How to apply for the
Industrial Training?

8. Read the INTRA User Manual!
1st thing to do:
Read the INTRA User Manual!
You can download from the CIGC website:

9. The next step…
Log in to the osi.unimap.edu.my  industrial training application
Search for some suitable companies through the system
After clicking the “Apply” button, the application letter can be printed.

10. Example of the application letter
Please check the Industrial Training Coordinator’s name. Make sure he/she is the person in charge (PIC) for you programme!

11. 4. Some companies that you are interested to apply are not in the list?
If so, you can request to add the companies in the system through your Industrial Training Coordinator
Please give details as follows,

12. Details of the company needed for addition in the system
Company Name
Address
Country
State
District
Postcode
Industry Sector (Etc: Manufacturing, Materials, Construction, Education )
Industry Category (Etc: Government, Non Government, Local Private, International Private, Statutory body )
Contact Person
Contact Number
Fax Number

13. The next step…
InTra01
This form will be automatically printed together with the Application Letter

14. The next step… 6. Prepare you resume!
Please write a very good resume to impressed the employers! No need to be too long, can be a compact resume will all the information needed. Highlight on your working experience or experience working with some engineering tools and machines!

15. The next step… 7. Prepare a hardcopy of these 3 items:
Application Letter + Intra01 (Auto Generate & Print Out Through System)
Resume
Recognition Letter from Malaysia Immigration Office (International Student Only)
Submit to the applied company based on the address in the system
If you are applying for 10 companies, then prepare 10 sets of the hardcopy of those 3 items and submit to each company.
Maximum for InTra application for each student: 60

16. Waiting for the response from the company…
The next step…
Waiting for the response from the company…
The respond from the companies may take a week, a months, few months or the last day before the Industrial Training starts. So, be patient!
The companies will respond through your Industrial Coordinator or might respond directly to you through or phone call.

17. Upon the confirmation of the placement, some regulations need to be followed…
Students are NOT ALLOWED to accept more than one training place at a time
Students are NOT ALLOWED to change training placement venue after the official letter of placement has been issued by respective Schools
Once placement is offered by the Host Company, students are required to response to the offer within the stipulated period, or the soonest possible.
Students are NOT ALLOWED to ask potential companies about allowances

18. When the company reply…
If your application is accepted/rejected, the Industrial Training Coordinator will update the respond in the system.
For example, if your application to one of the applied companies is accepted, you can click “Accept” button and print out the “Acceptance Letter” if you want to do the internship at that company.
The acceptance letter should be submitted to the accepted company.

19. Example of the Acceptance Letter

20. When the company reply…
If you want to wait for the respond from other companies, please do not click the “Accept” button yet.
Wait until several companies or your ‘targeted’ company respond (accept your application) then you can choose the company to accept for internship.
For the rejected company, you need to print out the rejection letter and submit to that company.

21. Example of the Rejection Letter

22. Where you can find those letters?

23. When Reporting For Industrial Training..
Students are required to bring the following documents to the Host Company:
Host Company Offer Letter
The Acceptance Letter
Student Matric Card
Industrial Training Log Book

24. 2 weeks after reporting..
In two weeks after reporting for the internship at the company, you need to submit a verification form to CIGC
You can download the form in Logbook Degree Engineering section.
The CIGC address as follows,
Pusat Kerjasama Industri dan Agensi Kerajaan
Universiti Malaysia Perlis
Tingkat 2, Bangunan Pentadbiran Pusat Kejuruteraan
Kampus Pauh Putra
02600 Arau
Perlis

25. Guidelines For Industrial Training Log Book Writing
Items to be reported in the Log Book:
Works carried out by the student (Work and duties that are carried out personally should be detailed out from the start to the end. All explanations and reporting are best supplemented by sketches of diagrams, pictures or calculations.)
Works that are observed (The organization usually does not allow students to carry out dangerous and highly specialized job. In these situations, students are allowed to observe and note down in details every step that is taken in carrying out the job by the co-worker or authorized personnel. Learning through observation is also an essential part of the training.)
Work/Duties that are heard (In established organizations, some of the settings of important equipments that are the backbone of the company’s operation are too critical to be risked for demonstration purposes. Thus, it is also important for the student to learn and report about duties and operations of certain equipments/systems through listening.)

26. Example Of Log Book Writing
Record down the instructions given by the Host Company’s Supervisor
List down all equipments/documents that are required to carry out the task
List down each detailed step one-by-one from the start until the end
Relate the activities with theoretical knowledge
Sketch all equipments and components that are involved, and calculations done
Details of the task conducted and results gathered
References
Make a conclusion, summary, comments and perhaps suggestions on how the task may be improved.

27. Please download from the system and bind!
The Log Book
Please download from the system and bind!

28. Industrial Training Report Writing…
The guidelines can be downloaded from the INTRA system

29. Pre-InTra: CONCLUSION
To register the course (Industrial Training) within the stipulated registration period.
To attend InTra Leadership Workshop.
To attend any briefing related to Industrial Training at the specified time and date.
To apply for placement according to the regulations determined.
To accept only ONE offer during Industrial Training Placement.
Not to reject/change verbally/written accepted offers without the consent of the School’s Coordinators.
Not to falsify any documents that is being submitted to the Host Company, School and/or CIGC.

30. During InTra
To obey all University and Host Company’s Rules and Regulations.
To report for duty at the Host Company at the specified date and time.
To complete the Industrial Training at the specific Host Company until the completion date. Any applications and appeals for shortening the duration of training will not be entertained.
Not to change the Host Company without any written permission from the Director of CIGC and respective School’s Dean.
To fill-up and submit all related forms and documents within the stipulated submission period without forgery.
To observe organizational secrecy with care.
Not to take any leave of absence without prior approval from Host Company or University or both.

31. Post-InTra
Submit the following documents upon completion of InTra at stipulated time and date:
Log book
Industrial training report
Acknowledgement letter of completion of industrial training from Host Company
Host Company survey forms
Submission of items (1) and (2) must be ‘genuine’ without any falsification and forgery

32. Post-InTra
Students who have completed the Industrial Training course successfully, without any disciplinary problems will pass the course.
However, the official results for the training will be issued after the endorsement made at School and University levels.

33. Discipline & Conduct
Please show high level of discipline and conduct worthy of university student within/away from Host Company/organization.
Disciplinary actions:
Official warning letter OR
Cancellation of InTra registration OR
Mark deduction not more than 50% OR
Fail and liable to repeat the InTra programme in next session OR
Other decision(s) decided by the university

34. INTRA FORMS When and Where to Submit??
INTRA01 – Printed automatically with application letter
VERIFICATION FORM
INTRA03
INTRA04
INTRA05
INTRA06
ACKNOWLEDGEMENT LETTER OF LI COMPLETION
HOST COMPANY SURVEY FORMS

35. Intra Forms VERIFICATION FORM
In two weeks after reporting for the industrial training, please submit the form to:
Pusat Kerjasama Industri dan Agensi Kerajaan
Universiti Malaysia Perlis
Tingkat 2, Bangunan Pentadbiran Pusat Kejuruteraan
Kampus Pauh Putra
02600 Arau
Perlis

36. Intra Forms INTRA03 – EVALUATION BY THE HOST COMPANY
Submit to the Visiting Lecturer during the LI visit
*Sekiranya tiada lawatan, mohon pihak industri faks/ scan Intra03

37. Intra Forms INTRA04 – MONITORING EVALUATION FORM
Lecturer in-charge will submit to the PJIPK

38. INTRA05 – INTRA EVALUATION
Intra Forms
INTRA05 – INTRA EVALUATION
Filled by PJIPK

39. Intra Forms
INTRA06 – OVERALL EVALUATION
Filled by PJIPK

40. Intra Forms ACKNOWLEDGEMENT LETTER OF COMPLETION
Filled by HOST COMPANY

41. HOST COMPANY SATISFACTION SURVEY
Intra Forms
HOST COMPANY SATISFACTION SURVEY
Filled by HOST COMPANY

42. Problems During InTra? Do not hesitate to contact:
Your industrial training coordinator
CIGC personnel

43. INSURANCE STUDENT Contact : Pn Noora Md Yussoff – 04-987 1308
Pn. Emilia Bt Saad –
Pn. Nur Atiqah Bt Abdul Ghani –

44. Thank you..
Q & A