1. Archiving News in a University using Open Source S0ftware By Surendran Cherukodan Junior Librarian Cochin University of Science and Technology, Cochin-22 & Dr. Sheeja N.K. Assistant Librarian Cochin University of Science and Technology Cochin-22, Kerala Cochin University of Science and Technology Cochin-22, Kerala

2. Newspapers Essential source of information Essential source of information Cover variety of information- events, Cover variety of information- events, For a University -News and Views related to teaching, learning and research For a University -News and Views related to teaching, learning and research Report the activities occurred in the campus Report the activities occurred in the campus

3. Need Attempts are less to index, digitize, store and access news and views essential for a university community. Attempts are less to index, digitize, store and access news and views essential for a university community.Objectives How to archive news and views in a University using Open Source Software How to archive news and views in a University using Open Source Software What are the strategies What are the strategies How DSpace can be used for the purpose How DSpace can be used for the purpose Live example from CUSAT Digital Library Live example from CUSAT Digital Library

4. CUSAT Digital Library Made Using DSpace Open Source Software Made Using DSpace Open Source Software

5. DSpace Communities CUSAT News is one of the communities that contain news items related to CUSAT

6. News @CUSAT Digital Library

7. Description of one news item in DSpace

8. News in PDF file in DSpace

9. News Item in local language in DSpace

10. Benefits of Using DSpace for News Archiving Newspaper editions are region specific. News items preserved in DSpace can be viewed and used online by all. Newspaper editions are region specific. News items preserved in DSpace can be viewed and used online by all. Getting search result in Google Getting search result in Google No cost for software No cost for software Best Community Support Best Community Support

11. Challenges of News Archiving Continuous effort from the faculty and library professionals in monitoring and capturing news and views in their respective community. Continuous effort from the faculty and library professionals in monitoring and capturing news and views in their respective community. Indexing, abstracting and converting the documents in the bit stream accepted by Dspace software. Indexing, abstracting and converting the documents in the bit stream accepted by Dspace software. Technical challenges- support of the university in procuring required hardware, customisation, server maintenance, effective mechanism for back-up and coordination of document management in the system. Technical challenges- support of the university in procuring required hardware, customisation, server maintenance, effective mechanism for back-up and coordination of document management in the system.

12. Conclusion The process of archiving news and views is an essential activity in a university. It shall improve the way people use news and views. It shall help the university to store the required news items in an organized, secure, and searchable archive and preserve it for long time. The use of open source software platform for news archiving helps to save software cost. The support of experts in the field is also available through email forum. The practice of using DSpace open source software for news archiving is a simple, cost effective and reliable method for all types of institutions. The process of archiving news and views is an essential activity in a university. It shall improve the way people use news and views. It shall help the university to store the required news items in an organized, secure, and searchable archive and preserve it for long time. The use of open source software platform for news archiving helps to save software cost. The support of experts in the field is also available through email forum. The practice of using DSpace open source software for news archiving is a simple, cost effective and reliable method for all types of institutions.