1. SAMANCTA Chain of evidence
Presentation PPT-GNP-04 ver EN

2. Revisions:
Date
Changes
First version

3. The Chain of Evidence for Samples
The chain of evidence is the physical and documentary measures that provide a proven direct link between the declared cargo, the sample taken and the evidence given by the analyst regarding the classification of the cargo.

4. PHYSICAL MEASURES Identification of the declared means of transport
Identification of the Cargo
Representative Samples
Security of Samples

5. Identification of the declared means of transport
Container
Lorry
Ship
Rail-wagon etc

6. Identification of the Cargo
Marks & Numbers
Seals
Description
Count
Exclusion of other goods

7. Representative Samples
Samples drawn from different packages
Samples drawn from different parts of the load
Duplicate Samples (And Traders Sample if requested)
(Signed agreement of the trader)
Remember Health & Safety
See Samancta/Health and Safety

8. Security of Samples Labelled and sealed
Stored securely (and appropriately)
Transported securely (and appropriately)
Seals intact on arrival at the analyst
See Samancta/General Principles/Handling of Samples

9. DOCUMENTARY MEASURES Examination account Analysis Request
Office Records
Laboratory record
See Samancta/General-Principles/Sampling Form

10. Examination account A Witness Statement! Must include:
Details of the declaration
Date and time of the examination
Who was present
All the details used to identify the goods
How the sample was taken
How it was representative
How it was sealed and stored
Any other information available
A Witness Statement!

11. Analysis Request Must show details of: The declared goods
The sampled packages
The quantity of the samples
The seals put on the samples
The purpose of the sampling (or the analysis required)

12. Office Records Records of examinations Records of samples
Records of storage
Records of dispatch to analyst

13. Laboratory record Must include: The receipt of the sample
The seals found on the samples
Sample registration number
When the seals were broken/when analysis was carried out
What analysis was carried out
The results of the analysis

14. One weak link will break the chain!
Chain of Evidence
One weak link
will
break the chain!