1. Capacity and management Challenges federal programs
March 13, 2017
Washington, DC
Donna Enrico, DCED

2. Pennsylvania’s Program
Act 179
Entitlement Program
205 small entitlement municipalities
Approximately 100 contracts annually
Approximately small projects annually
Competitive Set-aside
13% of an annual allocation
Max grant is $750,000
4 year contracts

3. 142 Activities per Manager
1424 Open CDBG Activities
10 Grant Managers
142 Activities per Manager
Staffing
Program Management
Reorganize to Specialist not Generalist
Encourage smaller number of projects
Encourage ready to go projects
Compliance
Staff assisting with monitoring

4. Fold unit into Grant Management Responsibilities
Staffing
Monitoring Unit
Unit added – Current reorganization
Responsibility is monitoring only
Looking to the Future
Fold unit into Grant Management Responsibilities
What’s old is new again…

5. CHANGES to management of programs
Staffing
Difficult to add new staff with smaller annual allocations
Staff with experience; utilize the strengths of existing staff
Staff training
Redesign Program
Encourage lesser number of projects
Encourage ready to go projects

6. Changes to management of Programs
VIC - Very Important Calendar
Managing requirements
Multiple Programs
Consolidated Plan Submissions
Monitoring
Implemented Desk Reviews
Compliance Staff assisting with monitoring key compliance areas
Risk Based Analysis – annual on-site reviews of grantees exhibiting highest risk

7. Changes to management of programs
Partnering with Other State Agencies
PEMA – Buyouts
HFA – HOME Program and CDBG-DR Multi- Family Housing
Community Action Agency – Down-payment Assistance Program
Third Party Contractors
Supplement staffing without adding complement
Procurement

8. Memorandum of Understanding HUD and DCED
Consequences
Memorandum of Understanding HUD and DCED
Technical Assistance to access capacity and redesign the program
Re-organization of the unit

9. Understanding what you cannot control
Hiring Freezes
Limited Funds in the Budget
WORK IN PROGRESS
Flexible
Adjust to circumstances
Utilize resources available Other agencies 3rd party contractors
Talk with other state agencies