1. NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010

2. Background Demographics –Coastal Plains area of State –84 miles east of Raleigh, NC –157 miles south of Richmond, VA –265 miles south of Washington, DC –10 th largest City in NC (pop. 81,092) –Home of East Carolina University CDBG History –Since 1975 –Became Entitlement 1994 –Staff of nine (9) –Average allocation $800,000

3. CFR 24 570.902(a)(i) Timeliness –How quickly a Grantee is able to commit and expend CDBG funds. 1.5 program rule –Example: $2 million allocation may not have any more than $3 million in their CDBG account in IDIS (US Treasury line of credit) –Calculated 60 days prior to end of Grantee’s program year. City’s date is May 2 nd

4. Seven “P’s” “Prior Proper Planning Prevents Piss Poor Performance”

5. Prepare/Plan Work the Plan Follow Through

6. Prepare/Plan Preparation is the key! –Annual Action Plan Two Primary Goals –Create eligible projects that benefit community –Will the funds be spent in a timely manner? Involve Stakeholders – target group, staff, nonprofits, developers, other Depts., etc Set timetable

7. Work the Plan Good Communication with Finance Dept –Establish good rapport with staff –Educate on basic CDBG/IDIS regulations –Monthly meeting –Fund accounting –Monthly drawdown –Monthly reconciliation –Electronic payments

8. Work the Plan Mid year Assessment –HUD letter –Delays –Reallocate/amendment Communication Mandatory annual Subrecipient training Provide technical assistance

9. Work the Plan Set benchmarks/performance standards –Proposed/actual –Quantify –timetable Monitor Procurement practices

10. Follow through Monthly (due by 15 th ) reporting of accomplishments Monthly (due by 15 th ) reimbursement requests Quarterly reporting to Affordable Housing Loan Committee (governing body) Recapture/reallocation Biannual on site monitoring

11. “Follow through” Work the plan! Constant tracking Develop spreadsheets Benchmarks – current status Reallocate funds

12. Sandra W. Anderson swanderson@greenvillenc.gov 252/329-4481