1. Project Management

2. Overview Project management: Projects constrained by: Project risks
Critical support discipline
Prominent in inception phase
Include monitoring and controlling projects
Projects constrained by:
Schedule
Resources
Project risks

3. What is Project Management?
Project management involves the defining, planning and executing of the tasks that must be completed to reach your goal
The Project Management Institute (PMI) defines project management as:
". . .The art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality, and participant satisfaction."

4. What is a Project?
A one-time set of non-routine tasks performed in a specific sequence leading to a desired outcome
It has a distinct start and finish date
It uses a limited set of resources
It involves the time of one or many people to manage and accomplish the objectives
Often includes various phase completion checkpoints and milestone dates prior to project closure

5. Why Project Management Needed
Project management is a total quality method that enables a project team to do the right things the right way at the right time to achieve full customer satisfaction in your projects
Customers expectations:
Successful results
On time completion
Finished within budget
A product quality that meets their needs
Management expectations:
Consistent performance
Repeatable results
Measurable activities
Customer satisfaction

6. Project Intensity Project management intensity has to fit the project
This intensity varies by the project variables of:
Size – large dollars/hours vs. limited
Time to accomplish – months/years vs. days/weeks
Complexity of effort – many activities/tasks vs. a few
Technology complexity – new development vs. off-the-shelf
Risk of failure – new technology vs. like-replacement
Visibility of results – strategic project vs. improvement project, etc.
Involvement across organizational or functional structure – across units/groups/businesses vs. within a unit

7. Project Tools Project management software Templates for project forms
Like Microsoft Project
Speeds up the process and accuracy
Only as good as the effort you put into it
Templates for project forms
Available on the Internet
Project notebooks
Goal is to keep all project info handy in one place
3-ring binder(s) with tab dividers
Can be put on the computer

8. Microsoft Project

9. How Does MS Project Add Value?
Requiring a disciplined approach
Determining a realistic schedule
Improving communications
Performing a "what if" analysis
Maintaining the data

10. Project Management and UP

11. Project Life Cycle Initiation phase Planning phase Executing phase
Controlling phase
Closing phase

12. Initiation Phase Defining the major project goals
Determine project selection criteria
Assigning the project manager
Write the project charter
Obtain sign-off of the project charter

13. Planning Phase Determine project deliverables
Write and publish the scope statement
Establish a project budget
Define project activities and estimates
Develop a schedule
Determine any special skills required

14. Executing Phase Develop and forming the project team
Direct the project team
Secure other project resources
Conduct status review meetings
Communicate project information
Manage project progress
Implement quality assurance procedures

15. Controlling Phase Measure performance against the plan
Taking corrective action when tasks slip
Evaluate corrective actions
Ensure the project progress continues according to the plan
Review and implement change requests

16. Closing Phase Obtain acceptance of project deliverables
Document lessons learned
Archive project records
Formalize the project closure
Release project resources

17. System Scope vs. Project Scope

18. Project Success Factors
Projects tend to be wide ranging
Simple Web sites
Implementation of real-time business applications
Issues complicating project management
Sophisticated business needs
Changing technology
Integrating OS, support programs, and new systems
Project success rate very low
28 percent as of 2000

19. Project Elements Project manager Project team Project stakeholders
Project charter
Project Work breakdown structure
Project Schedule

20. Role of the Project Manager
Coordinates project development
Develops detailed plan at project inception
Activities that must take place
The deliverables that must be produced
Resources needed
Accountable for success or failure
Has both internal and external responsibilities
Many career paths lead to project management

21. Project Manager Required Skills
Strong written and oral communication skills
Organizational skills
General management skills
Budgeting skills
Team building skills
Negotiation skills
Problem resolution skills
People skills
Skills “mile wide and an inch deep”

22. Project Management Knowledge
Project Management Institute (PMI)
Promotes project management
Provides extensive support material and training
Defines specialist’s body of knowledge (BOK)
Organized into nine knowledge areas
Industry Certifications
Project Management Professional (PMP®)
Certified Associate in Project Management (CAPM®)
CompTIA’s Project+

23. Project Mgmt at the Inception Phase
Inception phase five objectives
Identify the business need for the project
Establish the vision for the solution
Identify scope of the new system and the project
Develop preliminary schedules and cost estimates
Develop the business case for the project
Select and develop project team

24. Effective Project Team Attributes
Good conflict resolution
Enthusiastic commitment to the project
Dedicated to project and team members
Creative problem solving
High job satisfaction
Members have a sense of belonging
Effective communication
Decisions made jointly after open discussion

25. Team Warning Signs Status meetings evolve into gripe sessions
Members lack motivation (apathetic)
Members find the project non-satisfying
Poor communications
Lack of respect for one another
Lack of respect for the project manager
Note: Poor attitude is like a cold, it tends to spread. You will want to address it before everyone succumbs.

26. Project Stakeholders People with vested interest in the project
Project manager
Customer
Project team
Project sponsor
Suppliers and/or contractors
Balancing act
Often competition for resources
Not all stakeholders may support the project
Requires open communications
Try to minimize negative impact on project

27. Sample Stakeholder Analysis

28. Project Charter Official kickoff document
Gives the PM authority to proceed
Acknowledges the project should proceed
Commits resources to the project
Ensures everyone is on the same page
Provides overview of the project and its goals
Typically a document from project sponsor
Project manager may have to produce

29. Project Charter Elements
Project description
Strategic plan
Project overview
Project objectives
Business justification
Resource and cost estimates
Roles and responsibilities
Sign-offs
Attachments

30. Fin…