1. 2009 Tenure and Promotion Workshop Policy and Procedures Overview

2. Agenda Formal Review of Packets Definitions Time in Rank
Preparing your Tenure and Promotion Packet
Definitions
Time in Rank
Criteria
Process Timeline
Tenure Progress Assessment
Voting

3. What is Tenure?
Qualified right to continuous employment for qualifying faculty
Subject to certain requirements initially and throughout employment
Requires distinction in at least two areas

4. What is Promotion?
Promotion is the official conferring of faculty-ranked titles
State faculty titles
Assistant Professor
Associate Professor
Professor
Recognizes distinguished performance

5. Time in Rank
Tenure – Nominated by sixth academic year of full-time service or “when ready”
Promotion – Generally, five or six years of work minimum for promotion to next rank

6. Criteria Quality of scholarship -- teaching, research, extension
Research or other creative activities
Distinction in your program areas
Effective working relationships with clientele and colleagues
Above average performance appraisals
Quality of scholarship—teaching, research, extension, e.g., classroom instruction, CES, academic advisement...)
Research or other creative activity (peer reviewed publications, scholarly activity…)
Distinction in at least two program areas. Appreciably better than the average.
Working relationships with clientele and UF/IFAS employees.
Above average performance appraisals

7. Process Timeline Spring – IFAS workshops
Late Summer/Fall – Unit deadlines for submission, voting, external review
Early September – One copy due to IFAS Human Resources
Early October – Packets due in IFAS Office of Human Resources
November – IFAS T/PS/P Committee and IFAS deans review

8. Process Timeline – continued
December – Revisions, if needed
December / January – IFAS Deans make recommendation to President
January to April – UF Academic Personnel Board review
April / May – President’s review and recommendation to Board of Trustees for tenure

9. Process Timeline – continued
April / May – Candidates notified of status
July 1 – Tenure effective
July 1 – Promotions effective, but has varied

10. Voting Process for Units
Tenure and Promotion – votes are separate
Tenure:
tenured faculty in the tenure department vote
tenured faculty at the research center vote, regardless of discipline, but only once (with the tenure department)

11. Voting Process for Units
Promotion:
faculty at a higher rank in the tenure department vote
faculty at the research center at a higher rank vote, regardless of discipline, but only once (with the tenure department)

12. Unit Voting Process Departments Research Centers
Although the tally of votes is public, individual votes should be kept confidential
Votes are based on information in the packet

13. IFAS Review of Packets IFAS T/PS/P committee reviews all packets
12 members at the Professor or Agent IV level
Representative of state and county faculty
Six are elected by IFAS faculty
Six are appointed by the Senior Vice President
Serves in fact-finding, consultative role to the IFAS deans
Complete an individual assessment included on the nominee cover sheet
Confidential discussion

14. Review of Packets Deans review, determine support, and prepare letter
All packets forwarded to University Administration unless withdrawn by the applicant in writing
UF Academic Personnel Review Board reviews; IFAS has one representative

15. Review of Packets
Academic Personnel Board provides assessment to the President
Promotions -- President makes final decision except Assistant In series
Tenure -- Board of Trustees makes final decision based on President’s recommendation

16. Feedback to candidate Department / Center vote
Unit leader support / letter
IFAS committee individual assessment
Dean support / letter

17. What Happens if Tenure is Not Granted
If tenure is not supported by the Deans/Academic Personnel Board:
candidates not at the end of the probationary period may withdraw the packet and submit when appropriate.
candidates at the end of the probationary period may withdraw the packet and resign or request that the packet to be forwarded to the Academic Personnel Board and UF President.
If tenure is not supported by the President, a letter of non-renewal is issued by IFAS
Candidate may choose to withdraw the tenure packet at any time prior to the President’s decision
If the tenure packet is not approved by the President, a letter of non-renewal is issued. It is very unusual for a packet to reach the President if it’s not going to make tenure.
You may choose to withdraw the tenure packet at any time prior to the President’s decision. If the packet is prior to the required year it can be re-submitted the next year. If not, one can submit a resignation.
You may choose to withdraw your PROMOTION packet any time in the process. You can resubmit in the future.

18. Promotion
If you have been granted tenure, you may withdraw your promotion packet any time in the process.

19. UF Regulations Related to Tenure, Permanent Status and Promotion6C 6C 6C
On the web at

20. Follow-up and Feedback
IFAS Human Resources is responsible for the T/PS/P process. Contact us with procedural questions.
Questions regarding unit timelines, content, criteria, etc. – contact your Chair/Director
Candidates are notified of packet status at key stages
IFAS Human Resources website -

21. The Packet
The packet is your means of presenting accomplishments for Tenure/Promotion consideration
Review the Provost’s Memo when distributed

22. The Packet
Preparing the packet

23. Questions?

24. Extension Program Section

25. Expectations Excellence in teaching Innovation Engagement Scholarship
Funding
Documented impact

26. Programs
Quality
Impact

27. Why
If you have an extension assignment, it is a major component of your job
You will not receive tenure or promotion without sufficient documentation
Must show excellence

28. Job Duties
This description should delineate the major areas of your assignment
Provide a percentage breakdown of each
Address each area of your assignment in the same order listed at the front of the packet
Organize this section to be as easy as possible for the reader

29. What is an Extension Program?
Each description of your program(s) should contain:
Program title
Situation statement
Program objectives
Educational methods
Program accomplishments/impacts

30. Section 1 - Program Title
Example: “Improving the Quality of Beef Cattle and Forage”
Example: “Improving Nutrition of Senior Citizens”
Example: “Improving Water Quality – A Watershed Approach”
Be as descriptive as possible - don’t just state “Beef” or “Foods and Nutrition”

31. Section 2 - Situation
This should be a succinct overview of the program rationale.
Answers the questions: “Why is this important?”, “Who is the intended audience?” and “What is intended outcome/impact?
Written with the intention of helping non-IFAS folks understand.

32. Section 3 - Program Objectives
Succinct statements of the major intended outcome of the program.
Measurable
Can be change in practices, knowledge, economic status, etc.
Should be an obvious link with the situation statement.

33. Section 4 - Educational Methods
Delineate the nature and extent of the educational methods
Sequential
Examples: number and type of meetings, newsletters developed, demonstrations held, etc.

34. Section 4 - Educational Methods (continued)
Summarize information from other parts of the packet as follows:
Related work reported in other sections ( )
Creative Works (15)
Refereed Journal Articles (2)
Newspaper articles (25)
Extension Publications in EDIS (12)
Presentations (6 invited; 8 contributed)
Field Days (4)
Seminars and Workshops (15)
Grants and Contracts ($50,000)
In-service training for agents (3)

35. Section 5 – Accomplishments / Impacts
Quantifiable and clear
Results
Number of people
Number satisfied
Knowledge increase
Practices adopted
Change in status:
economic
social
environmental
Explain scholarly effect
Should answer the question – so what?

36. Other Programmatic Efforts
State significant program activities that do not fit within the listed job duties

37. Questions about the Extension section?

38. Preparing the rest of the packet

39. Need Help? Please contact us!
Unit Leader
Mentoring Committee
Program Leader
IFAS Office of Human Resources
Susan Hudson
Mary Anne Morgan
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