1. Sobek for Curators and Collection Managers
Training Two: Submitting and Editing Resource Files and Metadata
Mark Sullivan
November 2013
University of Florida George A. Smathers Libraries
Sobek image created by Jeff Dahl and is shared under the GNU Public License

2. Sobek for Curators and Collection Managers Training Series
1. Introduction to SobekCM's Capabilities
Webinar recording available soon
2. Submitting and Editing Resource Files and Metadata
Webinars
Wednesday, November 27th, 2013, 10:00 AM - 12:00 PM
Monday, December 2nd, 10:00 AM – 12:00 PM

3. Sobek for Curators and Collection Managers Training Series
3. QC Online
Tuesday, December 3rd, 10:30 AM - 12:30 PM, LW 211
Webinars
Thursday, December 5th, 10:00 AM - 12:00 PM
Friday, December 13th, 10:00 AM – 12:00 PM
4. Curator Tools
Thursday, December 12th, 10:00 AM - 12:00 PM, LW 211
Tuesday, December 17th, 10:00 AM - 12:00 PM
Thursday, December 19th, 10:00 AM – 12:00 PM

4. Agenda Metadata Upcoming changes Online submission Editing metadata
Metadata in SobekCM
Metadata for projects ( existing v. new )
Importing records (MARC, Spreadsheets, etc..)
Templates
Default Metadata
Upcoming changes
Online submission
Without files
With files
Editing metadata
Uploading new images/files
Editing behaviors online
Adding new volumes online
Adding spatial information to your item and geo-placing a map online (beta)

5. Metadata

6. Metadata in SobekCM Metadata Architecture METS MODS Extension Schemas
VRACore Example

7. Metadata Architecture
METS Wrapper
MODS (or MARC, DC)
VRA Core
Darwin Core
etc..
Additional custom metadata

8. METS Metadata Encoding & Transmission Standard
Standard by Library of Congress (2001)
Wrapper standard that accepts any XML schemas
Contains
Information about the METS file in the metsHeader
Bibliographic data in the dmdSec section(s)
Administrative information (technical, rights, etc..) in the amdSec section(s)
List of all files grouped by type in the fileSec section
Divisions/pages (i.e., table of contents) in the structMap section

9. MODS Metadata Object Description Standard
Standard by Library of Congress (2002)
De facto standard for digital libraries (METS/MODS)
Positives
Can handle a (large) subset of MARC tags
Handles complex objects and can easily be extended
Negatives
Hard round trip portability from MARC  MODS  MARC without losing some refinements

10. Extension Metadata Modules
Core “brain” of SobekCM with main metadata elements represented (based on MODS originally)
Satellite extension metadata modules to add functionality
Out of the “box” SobekCM supports 10 extension metadata modules

11. Extension Metadata Modules
Click to view full version

12. Extension Metadata Modules
DAITSS ( Archiving schema from FLVC )
DarwinCore (Zoological taxonomy)
EAD ( Finding guides )
ETD ( Electronic theses and dissertations )
GML ( Geo-spatial metadata )
IEEE-LOM (Learning objects metadata)
Oral history (custom)
PALMM (deprecating)
Performing arts
RightsMD ( detailed access rights or embargo information )
VRACore ( visual/museum materials )

13. VRACore Example Visual Resource Association Core Metadata
Developed in 1996 by Visual Resource Association
Used for describing visual/cultural materials
Includes standard DC tags
Date, title, description, rights, subjects, etc..
Also more unique tags
Cultural context
Style
Technique
Measurements (detailed)
Etc..

14. VRACore Example

15. VRACore Example Pre-existing fields not duplicated
Date, title, description, rights, subjects, etc..
New objects / fields added
Cultural context
Style
Technique
Measurements (detailed)
etc..

16. Custom Extension Modules
System supports ability to add new metadata reader/writers to add new extension schemas

17. Metadata for Projects Existing v. New? Format of existing?
Decision Tree
Pros and cons of each approach?

18. Importing Records Demos
MARC report
Spreadsheet

19. Templates
Contain the fields (and format) to be provided for online submission (or editing) broken into pages/panels
Options related to online submission
Can submit files(s), url?
MUST submit file(s), url?
Item visibility ( private v. public )
Include user as author?
addresses to receive notification of submissions
Permissions statement
New BibID* root ( i.e., ‘IR’, ‘AA’, ‘CA’, etc.. )
Stored as XML files at the instance level *
Jargon Alert!

20. Default Metadata
Default metadata (or behaviors) to be applied whenever a new item is submitted through the online interface
Currently stored as METS files at the instance level.
Plan for user-specific default metadata in the near future
Previously called projects

21. Upcoming Changes

22. Upcoming Changes “Finish” help pages (start some)
Ability to upload multiple files
Merge uploading files and images (usability problem)
Ability to upload existing metadata
Reference MARC records in the OPAC / OCLC (Z39.50)
User-specific file holding location

24. Adding a new item through the online web interface
Online Submission
Adding a new item through the online web interface

25. Editing the metadata for an online item through the web interface
Metadata Editing
Editing the metadata for an online item through the web interface

26. Uploading New Images/Files
Adding new images or files to an existing item through the web interface

27. Editing Behaviors

28. Adding New Volumes

29. Spatial Information (beta)

30. FOR MORE INFO: Mark Sullivan marsull@uflib. ufl
FOR MORE INFO: Mark Sullivan SobekCM Discussion Group: #!forum/sobekcm-discuss