1. Assessment, Evaluation and Support
SPP APR 2015
11/22/2018
State of California
Unit Overview:
Assessment, Evaluation and Support
Shiyloh Duncan-Becerril
Special Education Division

2. AES Two Main Roles Data Collection Data reporting
Student-level data collection (CASEMIS)
District-level data collection (Monitoring data)
Incident-level collection (Compliant data)
Data reporting
Federal reporting (APR, Edfacts)
Monitoring (DINC, Dispro, CR)
Public reporting and PRAs

3. Staff Very technically diverse staff Data Programmers Data Analysts
Business Needs Analysts
Program Analysts
Systems Analyst

4. CASEMIS

5. What is CASEMIS? CASEMIS stands for: CAlifornia Special Education
Management
Information
System

6. What does the CASEMIS software do?
CASEMIS is a file validation system

7. CASEMIS IS NOT
An extraction system ( the LEA must extract the files from their system)
An upload system ( they must upload the data to us)
A data collection system (the data comes from their system)
A data analysis system (the reports are not real time)

8. How often? June December
Special Education Student Data is collected twice per year
December
Unduplicated student and services data
June
Student, services, discipline and post-school outcomes

9. 2016-17 2017-18 2018-19 2019-20 CASEMIS 2 CALPADS Building the tables
Developing the structure
Communication
Training Development and Implementation
Continuing Training implementation
Test year
Evaluation of structure
Full implementation

10. Technical Support CASEMIS Help Team Answers questions about
Answers questions about
Technical Walkthroughs
Password assistance
Coding issues
General tears and complaints

11. Other software?

12. Comprehensive Review Software
Built and managed internally
Used to develop monitoring plans and track noncompliance
Currently examining updating options

13. Complaints Management System
Built and maintained internally
Tracks more than 1000 complaints annually
Ensure accurate timelines and documentation

14. Other projects

15. Annual Performance Report
17 Indicators
Performance: Graduation, Drop-out, Assessment, Suspension, LRE, Preschool LRE, Preschool Assessment, Parent Input, Post-school Outcomes
Compliance: Suspension, Disproportionality, 60 day timeline, C to B transition, Post-School Transition plan
LEA Annual Performance Reports

16. Disproportionality Indicators 9 & 10 (child find)
Same calculations ARR & Eformula for all Race and disability combinations

17. Think this way… Eformula: Alternate Risk Ratio Eformula Max
Your District’s Rate
Alternate Risk Ratio
What is your risk compared to all other districts?

18. Disproportionality Indicator 4 (discipline)
Uses statewide bar: Statewide rate + 2%
2.60%

19. Sig Dis Calculations Indicators 9 & 10 (child find)
Same calculations ARR & Eformula for all Race and disability combinations
Indicator 4 (discipline)
Uses statewide bar: Statewide rate + 2%
2.60%
Indicator 5 (LRE)
Uses ARR and eformula for race and LRE categories
In regular class more than 80%, In regular class less than 40% and in a Special School

20. Data Informed Noncompliance (DINC)
Same Indicators
Indicators 11: 60 day timeline
Indicator 12: C to B Transition
Indicator 13: Secondary Transition
Annual Individual Education Plan (IEP) Timeline
Triennial Review Timeline

21. DINC will follow a regular, annual process
June Data
Analyzed to Determine Noncompliance
Sept/Oct/Nov
Districts are notified of noncompliance
Website is available for LEAs to record corrections
December
Prong II with December Submission
Jan/Feb
Data is analyzed to determine continue noncompliance
April
LEAs are notified and required to correct noncompliance
LEAs submit revised Table A
May/June
LEAs with continued noncompliance will be designated as Needs Assistance*
DINC will follow a regular, annual process
New Process

22. Website Authorities LEA – Enter, Submit SELPA – Enter, Submit
FMTA – Enter, Approve, Unlock

23. Compliance Determination
Compliance Data: Suspension, Disproportionality, 60 Day Timeline, C to B Transition, Post-school Transition Plans, Timely Reporting, Timely Correction
Performance Data: Graduation, Dropout, Overall suspension, LRE, Parent Input, DINC
1,2,3,4 Scale
(Average of Performance + Average of Compliance)/2= Your Compliance Determination

24. SELPA Preview
SELPA preview are opportunities for you to check out the information and data prior to us officially notifying the district.
Please review
Data and Calculations
Your understanding of the process

25. PLUG! CASEMIS Roadshows October 17 Ventura October 24 Los Angeles
October 25 San Diego
October 26 Elk Grove
October 27 West Contra Costa

26. Questions
Shiyloh Duncan-Becerril