1. Balancing Crude Inventory
Michele Dugger
Team Lead

2. Purpose
Monitor Inventory to ensure all purchases and sales have been accounted for
Accommodate for Daily or Monthly Tickets
Accommodate for Back Dated Tickets

3. Monitor Inventory
Enter Run Ticket - pick up from property (Load) drop off at station (Offload)
Enter Run Ticket - oil picked up or shipped from station (Load) and sold (Offload)
Enter Daily Gauge - Gauge tanks at the beginning of the day and enter readings

4. Monitor Inventory Step 1:
Station Oil is Delivered to
Property Oil is Picked up From

5. Monitor Inventory Step 2:
Station Oil is Sold to
Oil is Picked up from Station

6. Gauge and record Oil in each Tank/Meter
Enter Gauges Daily
Gauge and record Oil in each Tank/Meter

7. Inventory Reports

8. Inventory Variance Report

9. Inventory/Sales Comparison Report

10. Allow Monthly or Daily Tickets
Company option to allow Monthly and Daily Tickets:
Enter Daily tickets to Pay Drivers
Enter Monthly Tickets to Pay Operators
Monthly Tickets won’t:
Calculate Driver Commissions
Calculate Marketer Commissions
Calculate Billing Hauling charges
Monthly Tickets will:
Calculate Purchase Fees

11. Allow Monthly or Daily Tickets

12. Tank/Meter Maintenance

13. Tank/Meter Maintenance
Ticket Reporting Types:
Standard - Default- Included on Inventory, Hauling/Driver Statements, and Operator Run/Sales Statements
Daily - Included on Inventory & Hauling/Driver Statements
Monthly - Included on Run Statements only

14. Daily

15. Monthly

16. Reports

17. Inventory Reports: Daily Only

18. Reports: Standard (normal) Daily (Don’t Pay) Monthly (Pay)
Standard
(normal)
Daily
(Don’t Pay)
Monthly
(Pay)
Driver & Hauling Statements
Yes No
Ticket Listings
Operator Run Statements
Extract to Revenue
Cost of Crude
Inventory Variance
Inventory/Sales
Sev Tax Reports
Transporter Reports
Sales Statements
Ticket Based Reports

19. Back Dated Tickets Accrual Option to account for Back Dated Tickets:
Pricing in one month and Inventory in another
Example:
Load is picked up 6/30/2018 but is not dropped off at the station until 7/2/2018

20. Company Setup

21. Entering a Back Dated Ticket

22. General Ledger

23. Reports

24. Questions?