1. Congratulations 1

2. Duties of Office
Statues Annotated
Chapter 12
Section

3. Officer Appointments 1.Select your Appointed Officers Esquire Chaplain
Inner Guard
Tiler
Organist
Vocalist 3

4. Other Appointments 2. Appoint Your Presiding Justice
Lawyer of Your Lodge Or
Lawyer of Another Lodge 4

5. Other Appointments (cont.)
3. Appoint Your Mediator
Member of your Lodge Or
Member of Another Lodge
Duties are Listed in GLS Section 8.015 5

6. Other Appointments (cont.)
4. Grants Coordinator
5. By-Laws Coordinator
6. Scholarship Coordinator 6

7. Chapter 13 Local Lodge Committees
Standing Relief Committee – Section
By Grand Lodge Statutes comprised of Exalted Ruler, Leading, Loyal, and Lecturing Knights, Secretary, and Treasurer
Reviews recommendations for aid or relief for members

8. Works through the Community Activities Committee for non-members before the Lodge can legally vote on the appropriation. Motion on such request may be made by any member.

9. The Exalted Ruler appoints four (4) mandatory committees:
Activities Section
Fraternal Section
Public Relations Section
Auditing and Accounting Section
Responsibilities of each are as follows...

10. Activities Committee Activities Committee
No fewer than three (3) members charged with the following:
Drug Awareness
Hoop Shoot Program
Social and Community Welfare
Youth Activities
Activities Committee
No fewer than three (3) members charged with the following:
Drug Awareness
Hoop Shoot Program
Public Relations Program of the Lodge, the State Association and the Grand Lodge
Youth Activities 10

11. Public Relations Committee
Consists of no fewer than three (3) members
Public Relations Program of the Lodge, the State Association, and the Grand Lodge

12. Fraternal Committee Fraternal Committee
No fewer than three (3) members charged with the following:
Fraternal Committee
No fewer than three (3) members charged with the following:
Patriotic Activities Lodge Activities
Flag Day Elks Memorial Day
Indoctrination of Elks National
Candidates Foundation
Investigative Elks National
Committee Veterans’ Service
Membership
Lapsation 12

13. Auditing & Accounting Auditing & Accounting Committee
Consists of no fewer than three (3) members
None of whom can be Lodge Secretary or Treasurer, a Trustee or a member of the Supervising Managing Body of the Club, Social Parlor or other Lodge facility.
Consists of no fewer than three (3) members
None of whom can be Lodge Secretary or Treasurer, a Trustee or a member of the Supervising Managing Body of the Club, Social Parlor or other Lodge facility. 13

14. Committees
Before appointing committees, talk with potential chairperson. Ascertain their willingness to chair committee. If willing, get their input as to whom he/she would like to serve on committee. Once committee is in place, ask them to meet, formulate activities for the year and prepare a budget to accomplish those activities.

15. Committee Appointments
Make sure committees know who they are!
Appoint new members to a committee the night they are initiated.

16. Other Committees
The Exalted Ruler has sole authority to appoint any other committees as needed throughout year.
Examples: Food Committee for initiation, By-laws revision committee, etc.

17. Grand Lodge Appointments
As of February 15, 2012, all Lodges will be required to submit form submissions through clms2web. These submissions will replace the hardcopy forms that have been required in the past.
This applies to the Grand Lodge Appointments only
As of February 15, 2012, all Lodges will be required to submit form submissions through clms2web. These submissions will replace the hardcopy forms that have been required in the past.
This applies to the Grand Lodge Appointments only 17

18. SCEA Committee Appointments
All officers and committee chair appointments are required to be submitted to the State Secretary Tim Boyette, PSP.
These forms are available on the South Carolina Elks website and are not able to be filled out online.
The forms must then be printed out and mailed to State Secretary Tim Boyette.
These forms CANNOT be submitted online
TEA Appointments
TEA Committee Appointments
All officers and committee chair appointments are required to be submitted to the State Secretary Bill Burns, PSP.
These forms are available on the Tennessee Elks website and are able to be filled out online.
The forms must then be printed out and mailed to State Secretary Burns.
These forms CANNOT be submitted online 18

19. Quorum
Nine members in good standing, two of whom must be elected officers
Lodges of 99 or less - 7 members in good standing, two of whom must be elected officers 19

20. Order of Business 20

21. 2. Calling Roll of Officers 3. Reading Minutes of Previous Session
1. Opening
2. Calling Roll of Officers
3. Reading Minutes of Previous Session
Reading Minutes of Previous Session
Initiation
Sickness and Distress (always in order)
Community Activities
Reports of Committees
Balloting on Candidates
Reading Communications
Opening
Propositions for Membership
Report of Investigating Committee
Unfinished Business
New Business
Good of the Order
Bills Against the Lodge
Receipts of the Session
Treasurer’s Report
Closing
Calling Roll of Officers 21

22. 4. Initiation
Does not have to be
at a Lodge meeting

23. 5. Sickness and Distress (always in order)
6. Community Activities
7. Reports of Committees
8. Balloting on Candidates

24. May be transposed with consent of the Lodge….
9. Reading Communications
10. Propositions for Membership
11. Report of Investigating Committee
12. Unfinished Business
13. New Business
14. Good of the Order
15. Bills against the Lodge
16. Receipts of the Session
17. Treasurer’s Report
May be transposed with the consent of the Lodge.

25. 18. Closing

26. Mandatory Programs Flag Day - June 14th (Section 2.030)
Memorial Day – 1st Sunday in December
(Section 2.020)
*Both may be open to the public

27. Dispensation
The Grand Exalted Ruler or the District Deputy may grant dispensation to omit or reschedule a regular meeting except during the month of February
A regular meeting may be rescheduled upon five days’ notice to all Members of the Lodge.*
*Amended July 2017 27

28. Maintain Order
The proceedings of all meetings shall be characterized by proper decorum, and no vulgarity, profanity or indecent conduct shall be permitted. A member violating this provision shall be subject to discipline, suspension or expulsion 28

29. Maintaining Order Appoint Parliamentarian Deal with SAM and SAMANTHA
Use your Gavel
Use Robert’s Rules of Order

31. Just remember,
not everyone is there
to help you
get out from under
the fence.

32. Balloting on Candidates
Secretary receives candidate’s application
Application is read at next regular session
Application is turned over to the Membership Committee
Membership Committee reports back to the Lodge at following session. Committee reports either favorably or unfavorably. 32

33. Balloting on Candidates (cont.)
Candidates may be voted upon (and initiated) at the same session following the report of the Membership Committee
Candidates are elected by a two-thirds (2/3) majority.
Grand Lodge statutes allows the Exalted Ruler to vary the order of business (Sec , Laws of the Order) Items ‘d’ and ‘i’ through ‘q’. They may be transposed with consent of the Lodge. 33

34. Voting Requirements Guide Appendix I, Grand Lodge Statutes Unless specifically provided for in the Constitution and Laws of the Order, Robert’s Rules of Order shall prevail. 34

35. Orientation and Initiation
Members are allowed to have spouses at orientation. The showing of the orientation video is a requirement.
You should also address Elks Programs, State Association, local Lodge activities and House Rules during the orientation.
Orientation-
Members are allowed to have spouses at orientation. The showing of the orientation video is a requirement.
You should also address Elks Programs, State Association, local Lodge activities and House Rules during the orientation. 35

36. Robert’s Rules of Order
Precedence of Motions
Robert’s Rules of Order

37. Initiation
Removal of the option of the shortened initiation from the Grand Lodge Statutes
Amended July 2017 37

38. Initiation Initiation
“You never get a second chance to make a first impression”
Make the Initiation impressive
Section Degree team
Initiation
“You never get a second chance to make a first impression”
Make the Initiation impressive 38

39. Protocol
Protocol
The Exalted Ruler shall observe the proper protocol as set forth in the Protocol Manual.
All invitations from a Lodge or State Association to a Grand Lodge Officer or Committee person should first be cleared through the Past Grand Exalted Ruler of jurisdiction.
The Exalted Ruler shall observe the proper protocol as set forth in the Protocol Manual.
All invitations from a Lodge or State Association to a Grand Lodge Officer or Committee person should first be cleared through the Past Grand Exalted Ruler of jurisdiction. 39

40. Questions

43. There is always a solution
There is always a solution! Don’t forget to consult with your Local Lodge PER Association. No need to re-invent the wheel.