1. Effective Presentations
11/21/2018
Effective Presentations
Sandra L. Cruz-Pol, Ph.D.
Professor
Dept. of Electrical & Computer Engineering
Universidad de Puerto Rico, Mayaguez, PR
2007

2. I give No Handouts

3. Effective Presentations
11/21/2018
Effective Presentations
Talk
Contents
Preparation
Your Persona
Time
Slides
Power Point®
Idea: do an outline.

4. Effective Presentations
11/21/2018
Effective Presentations
Tallk
Contents
Preparation
Your Persona
Time
Slides
Power Point®
Idea: do an outline.

5. Talk: Contents Should include only the most relevant info
11/21/2018
Talk: Contents
Should include only the most relevant info
Practice & make sure you make it
Relevant
Attractive &Visibility
Quality
Great Finale
Introduction
Frequently, presenters face the challenge of delivering material of a technical nature to an audience unfamiliar with the topic or vocabulary.
The material may be complex or heavy with detail. You can meet this challenge by utilizing the following guidelines.
Organize Your Presentation
Follow a logical progression.
Divide your presentation into clear segments.
Maintain focus throughout.
Narrow the amount of material covered.
Have a logical conclusion.
Maximize Your Effectiveness
Show concern for your audience.
Maintain the relevancy of data and information at all times.
The visuals should support and supplement your presentation.
They should not dominate.

6. Talk: Preparation Audience Type Information Type Outline & Data
11/21/2018
Talk: Preparation
Audience Type
Information Type
Outline & Data
( Practice ! ) n

7. Graduate committee order
11/21/2018
The Talk
Be punctual
Handouts? (2-6 /page) Pure B/W
Nervous ?(focus on informing)
Consider using a non-laser pointer
Enthusiasm
Great beginning & Happy ending
forward presentation
backward presentation
Graduate committee order

8. Your Persona Entertain: DON’T Read Don’t speak in Singular.
11/21/2018
Your Persona
Entertain:
Visual Contact
Vary tone of voice
Move
DON’T Read
Don’t speak in Singular.

9. Your Persona (cont…) Dress appropriately Relax, Jokes –
11/21/2018
Your Persona (cont…)
Dress appropriately
Relax,
Be yourself
Focus on informing
Jokes –
avoid unless your good at it.
Involve the audience

10. Time Practice total time! Average: 1min/ slide Be ahead of time
11/21/2018
Time
Practice total time!
Average: 1min/ slide
Be ahead of time
Test equipment, distance, etc.
Don’t say “ I’ll be brief ” !

11. Effective Presentations
11/21/2018
Effective Presentations
Talk
Slides
Power Point®
Go back to outline.
Relate items

12. Slides Options: print* or PC Language
11/21/2018
Slides
Options: print* or PC
Number them*
Language
Use Speller! (but not enough)
Don’t overload -maximum 7 bullets

13. Slide Tables Program Codes Circuits Histograms Graphs Block Diagrams
11/21/2018
Slide
Tables
Program Codes
Circuits
Histograms
Graphs
Block Diagrams

14. 11/21/2018
Example 1

15. Example 1 …(much better)
11/21/2018
Example 1 …(much better)

16. Example 2 First the program reads the data
11/21/2018
Example 2
First the program reads the data
Then computes using the model
Compares with measured data modifying the model variables using MonteCarlo method
Keeps iterating until threshold is met
Estimates parameters x, z

17. Example 2 …(much better)
11/21/2018
Example 2 …(much better)
Read Data
Compute
w/model No
Montecarlo
error<0.1
Yes
x,z

18. Example: Size of graphics
Disdrometer-NCDC rain data comparison [SJ, Apr 05]
11/21/2018
Example: Size of graphics
Why waste all this space?
Rain rate [mm/hr]
Hour [hr]

19. Format use Landscape Format! Background Color Font Color
11/21/2018
Format
use Landscape Format!
Background Color
Light F slides
Dark F PC :
Font Color
Avoid yellow, avoid
Font size ≥24– “seen on floor”
red
green

20. Format (cont…) Avoid too many colors Avoid too many styles (fonts)
11/21/2018
Format (cont…)
Avoid too many colors
Avoid too many styles (fonts)
Avoid too many transitions
dizzy

21. Effectives Presentations
11/21/2018
Effectives Presentations
Talk
Slides
Power Point®

22. MS Power Point® Use AutoContent Wizard Change all : Add Numbers:
11/21/2018
MS Power Point®
Use AutoContent Wizard
(file>new)
Change all :
View > Slide Master
Add Numbers:
View> Header and footer
Cambiar Background de una
Cambiar Background de todas
transiciones
Videos
Handouts ( imprimir en B/W puro)

23. Figures Import figures from any application Download logos
11/21/2018
Figures
Import figures from any application
(Copy/Paste) or
“Print Screen”/Paste (copies to Clipboard)
Download logos
(Right click on them, Save as)
Figures will look darker on Show & Prints
Right click figure> Format Picture>
and increase Brightness to 60%.
Cambiar Background de una
Cambiar Background de todas
transiciones
Videos
Handouts ( imprimir en B/W puro)
Give proper CREDIT!

24. 11/21/2018
How? Cut each Picture, then Paste Special in JPG or GIF Format.
Ahorra Mbytes!
Ahorra materiales y energía- Puedes acomodar de 4 a 20 veces más material en un USB drive!!!
OR> Right-click on any figure, press Format Figure, Compress , All, or change with Paste Special to Jpeg or Gif Format. Save a lot of space on your USB memory sticks! Up to 20x!!

25. Figures from clipboard
11/21/2018
Figures from clipboard
Print Scrn key

26. Format Pictures Default 50% brightness -looks dark on screen
11/21/2018
Format Pictures
Default 50% brightness
-looks dark on screen
60% brightness

27. Figures Right one is set at 60% brightness -better.
11/21/2018
Figures
Both pictures are from NASA website
Right one is set at 60% brightness -better.

28. MS Power Point® Use Speller
11/21/2018
MS Power Point®
Use Speller
But don’t trust it too much.
Words like roll for role are not detected.
Chronometer (Slide Show>Rehearse Timings)
Will tell you average time in each slide.
If more than 2 mins., add more slides!

29. MS Power Point® Using fill to create 3D sphere Make circle
11/21/2018
MS Power Point®
Using fill to create 3D sphere
Make circle
Fill Effects>Two Tones > from center
No line color

30. Video & Sound CD-Rom Internet Music CD
11/21/2018
Video & Sound
CD-Rom
Internet
Music CD
Make sure your video is in PC when giving the presentation, so the source file is found, or a copy of the file.
Use Package for CD option Save as Movie

31. Avoid tedious equations,
11/21/2018
Power Point®
(Format >Background or > slide design
(Format >Colors and Lines)
(Slide Show> S. transitions)
Handouts (use Pure B/W!!!)
Example of contrast with Fill:
Avoid tedious equations,
unless vital

32. SUMMARY Talk – Persona – Slides – Prepare, organize & practicen
11/21/2018
SUMMARY
Talk –
Prepare, organize & practicen
Persona –
Entertain, relax & professional
Slides –
Clear & attractive
Number ~ corresponding to minutes given.
Summarize main points

33. Good Luck! See this presentation at http://ece.uprm.edu/~pol/outreach
11/21/2018
Good Luck!
Credits: Some pictures are from NASA, NOAA,
and the Animation Factory
See this presentation at