1. Creating a Spring Fund-Raiser: Bibliophiles Meet Oenophiles
BCCLS Friends Breakfast
October 23, 2012

2. Why?
What?
How?
The results
Q & A

3. Why? Friends Mission Fund-Raising Fun-Raising Support the Library
Promote the Library
Fund-Raising
Fun-Raising

4. The Why Our goals
Merriment
Money
Message

5. Message – Merriment – Money
Create an event with “cachet”
showcase the Library: “more than books”
showcase Friends: “more than book sales”
Have FUN!
reinforce the Library brand: exciting, stimulating, NOT boring
attendees will want to return
tell others/introduce new library visitors
Raise $$$

6. What? A multi-faceted experience
Wine-Tasting
Buffet
Auction/Raffle
Music

7. The Wine Tasting: A Rich Sampling
±10 Vendors providing 60+ Wines & Craft Beers

8. The Music: beyond books…music, culture, entertainment
The Buffet
The Variety of Food: Metaphor for the Variety of our Library
Hot and cold dishes
Vegetarian, Meat, Seafood
The Music: beyond books…music, culture, entertainment

9. Silent Auction and Raffles
25-30 Silent Auction items = ±$7,500 of Value +
±30 Raffle Merchandise Packages = ±$2,600 of Value +
50/50 Cash Raffle

10. How?
aka “Project Management 101”

11. How? (“Project Management 101”)
Identified an “owner”
Developed a project plan
Lead times
Dependencies
Responsibilities
Enlisted team of volunteers
Focused on Publicity
Thanked One & All

12. The results… Good Turnout & Positive “Buzz”
Over 130 paying guests
“The event provided a great opportunity for networking.”
"The free-flowing venue of having the guests walk through the area, sampling wine, nibbling on hors-d'oeuvres, enjoying the music, and looking at the various gifts was perfect....”

13. Positive “Buzz” (cont’d)
“It was a good showcase for the library. And, as a bonus, everyone had a great time.”
“We took some time to wander around the library itself...it looks beautiful and we were glad to be able to be part of such as successful event.”
“Everyone was free to mingle as much or as little as they desired, and the library provided an ideal setting.”

14. Revenues nearly doubled since the first event to over $10,000 in 2012.
The results (cont’d)
Strong Financial results:
Revenues nearly doubled since the first event to over $10,000 in 2012.
As a result, the event is now the largest source of revenues after Membership, accounting for nearly 30%.

15. The results (financial results cont’d)
The revenues come from multiples sources…

16. In conclusion…
Message:
Merriment:
Money:

17. Creating a Spring Fund-Raiser: Oenophiles Meet Bibliophiles: Q&A
BCCLS Friends Breakfast
October 23, 2012