1. Create a Reimbursable Sales Order
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY 1

2. Terminal Learning Objective
Action: Create a Reimbursable Sales Order
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with:
Interpret the purpose and types of Reimbursable Sales Orders.
Input all Required Information Resulting in the Successful Creation of a Document Number. 2

3. Sales Order Purpose
The VA01 (Sales Order) is created off of a Reimbursable Agreement
- Direct Charge
- Direct Cite
- Reimbursable Order
There are several types of Sales Orders 3

4. Sales Order: Types
Determine what type of reimbursable document the agreement is. This will determine the type of Sales Order to be created.
ZRNA - Sales Order Type for Economy Act and all Non-Project Orders
(Economy Act Orders as defined in the FAR Part 17, Subpart 17.5 which can be
found:
Examples: Federal customers, state/local government, and DoD
Other: Timber and grazing, GPLD (lost keys), grants, MEDCOM labor
ZRWA - Reimbursable Orders with Advance (Public Receivables not covered in
this SOP)
Examples: Non-Federal Customers
Other: GPLD (rent paid in advance for quarters), grants, dining facility. 4

5. Order Types (Cont.)
Determine what type of reimbursable document the agreement is. This will determine the type of Sales Order to be created
ZRPO - Project Orders. DoD Customers Only (DODFMR Vol. 11A, Chapter 2,
Paragraph 0205)
ZRPR - Project Orders, Army to Army on GFEBS. DoD ARMY customers only 5

6. Roles and Responsibilities
Customer Order Processor
Responsible for creating / viewing a specific Sales Order (Can NOT approve)
Responsible for creating a project, WBS elements, and to verify Customer Master Records 6

7. Determining Chart
SITUATION: This VA01 is based on a Reimbursable Order without advance (ZRNA) to a Non-Federal agency. This Order is based on the fact that a WBS element has already been created via CJ20N, marked funded and released 7

8. Create and Approve Sales Order
Where in the Process
Plan Project and Create WBS
CJ20N
Determine Order Acceptance
Non-GFEBS Operation
Fund/Release Project
CJ20N
Create and Approve Sales Order
VA01
VA02
Monitor Sales Order Processing 8

9. LSA #1 Check on Learning
Q1: List the three types of Reimbursable Orders
Q2: T/F: The ZRPR Sales Order is strictly for “Army to Non-Army” entities
Q3: The _____ _____ _____ can verify Customer Master Records S 9

10. LSA #1 Summary 10

11. Create a Sales Order in GFEBS
By The Numbers
Transaction Code: VA01
Role: Customer Order Processor
Again, you will have needed to create a WBS element (CJ20N) to
successfully execute the Sales Order. 11

12. Create a Sales Order 4 2 1 3 1. Enter T-code VA01, hit Enter
4. On the Menu bar, click ‘Sales’
2. Enter: ZRNA for ‘Order Type’
3. Under ‘Organizational Data’ Sales Org is always: ARMY, Distribution Channel: 01, Division: 01 3 12

13. Create a Sales Order (Cont.)
1. This is the Customer number (organization that received the goods and/or services)
2. This is the MIPR acceptance number (DD Form 448-2) Note: For training purposes, we will use: MIPR + Initials + Birth MMDD 1 3 2
3. Purchase Order date on MIPR (use today) 4 5 6
4. Under the ‘Sales’ tab, Contract start and end date DD Form (Date the seller accepted the order)
5. Payment Terms: Always 0001
6. Order Reason: Always ‘Army Services Provided’ 13

14. Create a Sales Order (Cont.)
1. Click ‘Menu’
3. Continue to hover over header… 1 3 2 5
2. From the menu, hover over ‘Go to’ 4
4. Click on ‘Accounting’ Note: NOT Account Assignment
5. Under the ‘Accounting’ tab in ‘Payment Method,’ select dropdown to view choices
6. Click appropriate Payment Method: ‘US Fed IPAC Collections File’ 6 14

15. Create a Sales Order (Material Description)
1. Click the ‘Order data’ tab
4. On the Menu bar, click the ‘Back’ button
8. Click ‘Enter’ 8 4
5. Click on the ‘Sales’ tab 1 5 2
7. Under ‘Order Quantity’ input 1 3
2. Input ‘Name’ of sold-to Party
3. Input Contact Number 6 7
6. On L1- Under ‘All Items’ input R10 under material 15

16. Create a Sales Order (“Conditions” tab).
1. On L1, single-click gray box to highlight Orange 1
2. Once orange, Double-Click the same gray box
5. Click the ‘Account Assignment’ tab 5
6. Input the WBS 2 6 3
8. Verify LOA information in the dialog box, green check when finished
7. Click ‘FM Acc…’
3. Click the ‘Shipping’ tab 7 4
4. Input the Ordering Installation 8 s 16

17. Create a Sales Order (“Additional Data”)
1. Click the ‘Additional Data’ box far right to display options 1
2. Select ‘Additional data B’ 2 17

18. Create a Sales Order (Cont.)
1. Enter LOA information located DD448, block 14 1
2. Input all required fields:
Agcy Accounting Identifier Code
Agcy Disbursing Identifier Code
Dept. Regular Code
Account Code
Period of Availability (yyyyyyyy) e.g 2 4
4. In the ‘Dept. Reg. Code’ input 047 5 6 3
5. Place cursor in the ‘Main Account’ box, Click
6. Select 047 (only entry)
3. In the ‘Availability Type Code’ box, click drop-down
Note: Notice the title. Non-GFEBS performer LOA 18

19. Create a Sales Order (Cont.)
1. On the ‘Menu’ bar, Click ‘Save’ 1
COMPLETE
2. System generated message. Record for training purposes. 2 19

20. LSA #2 Check on Learning
Q1: In reference to a Sales Order in GFEBS, the payment terms will ALWAYS be:
Q2: T/F: The Order Reason will Always ‘Army Services Provided’
Q3: Upon successful completion of all required steps, a _____ _____ is created in GFEBS. 20

21. LSA #2 Summary 21

22. Creating a Reimbursable Order
Practical Exercise # 1
Creating a Reimbursable Order 22

23. TLO Check On Learning Break into equal groups.
As a group, write down a three questions from the lesson just received.
Once complete, pass questions to another group
Once questions have been answered, each group read their questions and answers. 23

24. TLO Summary Action: Create a Reimbursable Sales Order
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with:
Interpret the purpose and types of Reimbursable Sales Orders.
Input all Required Information Resulting in the Successful Creation of a Document Number. 24