1. Data Pipeline Town Hall March 15th, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you
Roughly 2,000 respondents receive Town Hall Invitation s
CDE gets back numerous s that are undeliverable, have changes to accounts, and have delivery issues.
Any necessary changes are managed by LAMs
Remember to get those phone numbers in the profiles! 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline SBD Collections
READ Collection
Report Card March
Directory
Student End of Year

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
Pre-ID/SBD
Report Card March
AEC
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link 9

10. Open Data Pipeline Collections
11/19/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot
Student End of Year (Soft Opening)
Coming Soon
READ (Opening 4/2/2018) 10

11. SBD Collections
Assessment Unit

12. Tentative Review Dates
2018 SBD Reviews
Tentative Collection Dates
Assessment
Tentative Review Dates
IDM Group 1
ACCESS for ELLs
March 15th-March 28th
ACC 2
CO PSAT/SAT
May 17th-May 24th
SAT 3
CMAS
Science/Social Studies and ELA/Math (including CSLA)
CoAlt Science/Social Studies
May 21st-May 31st
CMS 4
CoAlt DLM
May 30th-June 6th
DLM

13. ACCESS for ELLs is the English Language Proficiency assessment
ACCESS for ELLs SBD
ACCESS for ELLs is the English Language Proficiency assessment
Not all districts will have students
Only students with Language Proficiency of NEP or LEP should take the assessment
There is no accountability tied to participation for this assessment
Parent opt-out is not allowed
Watch for:
Duplicate Records
Missing/Invalid SASIDs

14. ACCESS for ELLs SBD
Documents for this collection are in periodic collections - > ACCESS for ELLs
SBD Manual is updated
Shorter
Step by step SBD walkthrough
pelinesbdmanual030718
Please review the manual and documentation before you start the SBD review!

15. Accountability Data Quality emails will not be sent to all districts
SBD Changes for
Accountability Data Quality s will not be sent to all districts
The Data Quality report in Data Pipeline provides the same information and can be accessed by any LEA User
Includes both vendor data and SBD data once files are uploaded
District Assessment and Accountability contacts may request the report, instructions for accessing it are on page 20 of the SBD Manual
Districts with serious data issues may still be contacted directly by accountability

16. Please start by sending an email!
SBD Support
Phone:
Please start by sending an !
s create helpdesk tickets automatically that can be tracked or sent to the most appropriate person to answer your questions
Phones will be primarily manned by Assessment staff unless we experience very high call volume and voic s to do not create automatic tickets
If your question involves PII, do not send it by or leave it on a voic

17. Questions?

18. READ Act Data Collection

19. 2017-18 READ Collection Timeline READ Act– Whitney Hutton – Hutton_W@cde.state.co.us
March 1: READ Budget Survey soft open – districts can submit budget planning survey
April 2: READ collection opens
May 18: All districts create and submit beginning READ file to ensure correct file layout
June 15: Districts complete submission of READ files and Budget Planning Survey by close of business – all submissions are finalized and submissions will be locked
June 22: CDE conducts duplicate SASID process
June 22-June 29: Districts work with each other to clear duplicate SASIDS
July 2: Districts resubmit with duplicates removed from file and the READ collection closes
READ verification form is due July 6: Signed by superintendent
So the READ data collection officially opens Monday, April 2, however new this year, we are opening the Budget Planning Survey early so that districts can have the whole month of March to submit their budget planning Surveys.
The advantage will be to submit your survey early so you have plenty of time to revise the within the school year if needed and you will be able reach out to district leads and stakeholders
Another thing districts can start doing is identifying who their cohort students are.

20. READ Act Data Collection – Reporting Cohort Students READ Act– Whitney Hutton –
For the collection you will include all K-3 students enrolled at the time of data submission and 4-8th grade cohort students
Why do we report 4-12th grade cohort students?
Per statue, once a student has been identified as having an SRD they are put on a READ plan
That READ plan remains in place until they attain reading competency, regardless of grade level
Who is included in the 4-12th grade cohort?
Students who exit 3rd grade identified as having an SRD in the spring collection became the first group of cohort students
Those 3rd graders identified with an SRD in 2013 are now 8th graders in 2018
The cohort will continue to increase each year (next year will be 4-9th graders)
Students who exit 3rd grade identified with an SRD (READ Status 2) and/or remain on a READ plan at the end of the year are calculated into the READ cohort group
When does a student exit the cohort?
Once a student has reached grade level competency (determined locally) they are removed from their READ plan and will be coded as READ plan 0 (no) which will remove them from the cohort group
These are specific students who are in the cohort they are not all 4-12th graders enrolled.
Once a student scores below the cut point of risk and has been identified with an SRD, an individual reading plan or READ plan must be created.
So we know that once a student has been identified as having an SRD they are put on a READ plan. We also know that READ plans remain in place until the student attains reading competency, regardless of grade level. So,
Students who are identified as having an SRD and/or have a READ plan at the end of 3rd grade are flagged in our system for the 4-12th grade cohort. 4th grade students and beyond are included in that cohort if they remain on a READ plan.

21. READ Act Data Collection – How to Identify Cohort Students READ Act– Whitney Hutton –
IMPORTANT: Districts must ensure that the student interchange is updated for their district prior to running this report. Otherwise it might pull in the wrong students.
This report should capture new students enrolled in your district as well. If they had a READ plan in their prior district.

22. IDM Roles READ Act– Whitney Hutton – Hutton_W@cde.state.co.us
Before you do any loads to Data Pipeline and/or submit your budget survey, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
Same roles apply to submitting the Budget Planning survey
This is the group of people who will receive all communications for the READ collection through our listserv
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Hutton) if you do not know your LAM to obtain this information

23. READ Resources
READ Collection resources can be found at: ne
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone:

24. Report Card March

25. Report Card March

26. Report Card March 2017-18 Dennis St. Hilaire at st. Hilaire_d@cde
Report Card March Dennis St. Hilaire at
The Report Card March close on April 13th 2018.
Below are some of the common issues with the collection so far.
IDM Roles – Please have your LAM assign only a single role. There have been some LAMs assigning multiple roles for RMCAR which will not allow you to get into the data pipeline to submit your data.
DISTRICT PIPELINE-NNNN-RCM~LEAAPPROVER Approver Role
DISTRICT PIPELINE-NNNN-RCM~LEAUSER Submit and Modify Role
DISTRICT PIPELINE-NNNN-RCM~LEAVIEWER Read-Only Role

27. Report Card March 2017-18 Dennis St. Hilaire at st. Hilaire_d@cde
Report Card March Dennis St. Hilaire at
In the text boxes for the bullying programs refrain from using apostrophes and special characters. It causes an error where you will not be able to save your changes.
RCMAR documents can be found at: -march The documents located at this link include trainings, file layouts and definitions.

28. Directory

29. School Code Changes Items that require a form to update Directory
Request a New School Code
Request Closing a School
Request for Grade Changes
Request for Name Changes
Forms
Make sure you submit your school code change forms by June 30th Contact your principals to ensure that all changes are submitted prior to the June 30th date.

30. Directory 4 Day School Week
4 Day School Week Application Now Open
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 11,
Districts will need to submit a application every year if they have schools that operate less then 160 days.
Application guide available at: 30

31. Directory 4 Day School Week
In addition to submitting the four-day application through Data Pipeline, DISTRICTS Accredited with Priority Improvement Plan or Accredited with Turnaround Plan that are submitting a district-wide application for all schools within the district need to submit the following additional information separately to Jhon Penn at
A copy of school calendars,
Building class schedules,
Assembly schedules,
Bell schedule including lunch time interval,
Professional development calendar.
If you submit your 4 day application and something changes you can go back at anytime prior to May 11th and make changes. 31

32. Student EOY

33. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year snapshot is currently in a soft open!
New Guidance on ASCENT/PTECH: Students completing their 4th year of high school, who have met their district’s graduation requirements and are being retained for a 5th year to participate in ASCENT and PTECH should be reported in the district’s End of Year data submission to CDE with an Exit Code of 90 and a Retention Code of 2.
atereporting-hb guidance

34. Questions? Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Please contact Duncan Anderson if you have any questions/need training/discover problems
Please take the 10 question EOY survey: I really value your feedback and ideas!

35. Thursday, March 22nd, 2018 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, March 22nd, a.m.-10 a.m.