1. Reliable, Electronic Municipal Records
Reliable, Electronic Municipal Records? Easy when using Electronic and Digital Signatures
August
2018

2. Context But What About…. What is missing: Sealed by-laws?
Municipalities across Canada are working towards digitizing their documents and records: paperless agendas, accessible data on municipal websites, on-line community engagement forums and electronic communication and mailings.
But What About….
Sealed by-laws?
Executed agreements and permits?
Council minutes
What is missing:
Having the technology to confidently give up paper records.

3. What makes a document reliable?

4. Electronic Document’s Reliability
Identity
Identity + employement or professional status
Integrity
Protects against unauthorized changes
Authenticity
Proof of identity and integrity embedded in document
Longevity
Readable and valid for decades

5. What is a signature?

6. The Continuum of Electronic Signatures
Robert D.
Chief Administrative Officer
City of Montreal
Bur. :
Robert D. 
signature block
Digital Signature
«secure electronic signature» (Canada)
« qualified electronic signature » (Europe)
E-signature Platform
Image of a manuscript signature
Adobe Self-Sign Certificate
Higher Legal Value / Higher Legal Reliability

7. Notarius?

8. Notarius
Governments, Courts.
Municipalities,
Key Users
Associations
Founded as Non-profit in 1996 by a member of the Federation of Law Societies of Canada, turned corporate in 2012
Certified ISO 9001 & 27001
PDF Association & AATL Member
eIDAS Certified (European Regulation)
Using PDF/A – ISO standard 19005
+32 professional associations, 12 professions
Used in Municipalities Across Canada
Recognized by government entities

9. Our expertise & Mission
More than 20 years of experience in providing digital identities
to professionals and organizations (including municipalities).
______________________________________________________________________
Enable the creation of legally reliable electronic documents that can be open, read and authenticated over decades.
One of the first Certificate Authority issuing digital identity to professional and Organization expert in 2 non proprieteray technology Digital Signature + PDF/A Standards

10. AMO Late 2016: Launch by AMO of a Digital Government Task Force
Summer 2017: Report on Municipal Digital Government Transformation
#OnMuni Online: Towards Digital Transformation and Opportunities for Ontario’s Municipal Governments.
Fall 2017: Digital Signature Services RFP
December 2017: Notarius was selected as the AMO preferred partner for Digital Signature Services
AMO President Lynn Dollin. “AMO’s partnership with Notarius provides a great opportunity for our members to find solutions that are cost effective, productive, and scalable to the management of their electronic documents.”

11. “ What happened Next?”

12. Pilots with Municipalities
United Counties of Prescott and Russell
Municipality of Kincardine
Municipality of Red Lake
City of Brampton
Municipality of Wawa
County of Simcoe
Dufferin County
Bylaws, Council Minutes
Agreements (of all kind)
Permits, Plans
Expenses Reports,
Licenses and quotes, purchase orders
Etc.
IT, HR, Finance/Treasury, Council, Public Works, CAO, Clerk, Building and Planning Now let’s hear them share their journey with you

13. Questions? Nada Belhadfa Director, Digital Transformation
, ext. 1276