1. School and Child Care Assessments
Teresa Lee, MPH California Department of Public Health Immunization Branch

2. 2011 7-12th Grade Tdap Status 2011 Tdap Assessment* Public 4,786
Type
Schools
Total 7-12th Enrollment
Tdap
PME
PBE # %
Public
4,786
2,859,244
2,795,552
97.8%
4,668
0.2%
59,024
2.1%
Private
2,366
216,009
205,864
95.3%
422
9,723
4.5%
TOTAL
7,122
3,075,253
3,001,416
97.6%
5,090
68,747
2.2%
*Preliminary Results

3. 2011 7-12th Grade Tdap Status: by Grade
Total Enrollment
Tdap
PME
PBE
Grade # % 7
500,133
97.7
0.14
2.2 8
503,754
0.13
2.1 9
530,976
97.9
1.9 10
523,757
0.17 11
515,118
97.5
0.18
2.3 12
501,515
97.0
0.23
2.7
*Preliminary Results

4. Kindergarten Assessment Results, California 2006-2011
2007
2008
2009
2010
2011*
Total Enrollment
499,301
501,046
507,191
509,849
528,928
Meets required1
92.1%
91.7%
91.1%
90.7%
91.0%
Conditional2
6.14%
6.25%
6.70%
6.82%
6.48%
PMEs3
0.18%
0.19%
0.20%
0.17%
PBEs4
1.56%
1.90%
2.03%
2.33%
2.38%
1. All Req IZs include 4 or more doses of DTP/DTaP/DT, 3 or more doses of polio, 2 or more doses of MMR (given separately or combined), 3 or more doses of Hep B, and 1 or more doses of varicella (or physician-documented disease history or immunity
2. Conditional includes students who are missing one or more required immunizations, but are not currently due for a dose
3. PMEs include students who have Permanent Medical Exemptions
4. PBEs include students who have Personal Beliefs Exemptions
*Preliminary Analysis

5. 76.2% ±10.5%
77.4%(±1.9%)
72.1% ±7.4%
82.4% ±4.0%
72.8%
±7.9%
74.4% ±8.6%
74.8%
±3.2%
Based on the 2011 Kindergarten Retrospective Survey sample of 2,872 California Kids
California Department of Public Health
Immunization Branch • August 2011
IMM-424
81.6% ±3.2%

6. Increase in PME and PBE Exemptions Among Kindergarten Students, California 1978-2011

7. Number and Percent PBEs Among Children Entering Kindergarten by County, 2001
% who
are PBEs
# of PBEs
In 2002, 6 counties had over 200 PBEs indicated in red with the maximum number of PBEs being 900 kindergarten entrants; 7 counties had 5% or more of its kindergarten entrants who were personal beliefs exemptors with the maximum number of PBEs being 13%

8. Number and Percent PBEs Among Children Entering Kindergarten by County, 2010
% who
are PBEs
# of PBEs
Delete

9. Number and Percent PBEs Among Children Entering Kindergarten by County, 2011*
% who
are PBEs
# of PBEs
*Preliminary Data

10. Percent PBEs Among Kindergarteners and 7-12th Graders by County, 2011*
*Preliminary Data
*Preliminary Data

11. 2011 Kindergarten Schools with Enrollment ≥ 10, PBE Rate >10%

12. New! 7th Grade Assessment
Schools Submit Online
Fall 2012 at
Due Date: November 1, 2012

13. ShotsforSchool.org Website
At schools can get to the 3 reporting websites.

14. 7th Grade Reporting Site – New Look

15. 7th Grade Reporting Site

16. 7th Grade Reporting Site

17. 7th Grade Reporting Site

18. 7th Grade Reporting Paper Form
The form has the same layout – for each grade columns 1 (Pertussis vaccine completed) +2 (PME) +3 (PBE) must equal column 4, total enrollment.

19. LHD Administrative Portal
Type in your User Name.
Type in your Password.
Note: Both are case-sensitive.
Click the Log in button.
One website you’ll use starting this spring to update school lists and this fall to identify delinquent schools/centers is the administrative portal. You each will receive by if you haven’t already, your user name and password.
On the login page is a step by step powerpoint for you to view later on the important features you’ll need.

20. LHD Administrative Portal
Successful login will bring you to this screen.
Once you login, you’ll see this screen.

21. Accessing Kindergarten Delinquent Lists
Click on the Generate List of Schools not reported hyperlink (circled)
Then select, select Generate list of Schools Not reported

22. Your county-specific delinquent list appears.
Click the Export to CSV button (circled) to export the list.
Similar to the child care delinquent list, you select export to CSV

23. When the File Download pop-up opens and asks whether “to open or save this file?”, select Save.

24. Set the location (circled) and file name (arrow) for the saved file
Set the location (circled) and file name (arrow) for the saved file. The default file name is Output, but you can change it to K Delinq List.
Set the location and file name

25. Keep the file type as Microsoft Excel Comma Separated Value (circled).
Click the Save button (arrow) to save the county delinquent list.
Keep the file type as a MS Excel comma separated value, and select Save

26. Once the download is complete, click the Open button.
Once the download is complete, select the Open button

27. This file contains the most recent list of non-reporting Kindergarten schools in your county.
The file contains:
CoCode (county code), DistCode (district code), SchCode (school code)
CoName (county name), DistName (district name), SchName (school name)
PhysStreet (phys. street), PhysCity (physical city), PhysZip (physical zip)
MailStreet (mailing street), MailCity (mailing city), MailZip (mailing zip)
AC (area code), Phone (phone number)
Pub/Priv (public or private)
Rep (Field Representative)
( address).
Columns borders (red) can be expanded to reveal column information. To do so, double click on the ‘right’ column border and column will auto-expand.
The file contains the most recent list of non-reporting kindergarten schools in your county.

28. Updating Child Care/School Lists via Admin Site
When?
May 15 – June 30
Where?
Admin site
How?
Contact Schools for Updated Information
Update information online

29. Updating the Kindergarten List
Select: Generate List of Schools Show Submission Status (circled)
The 7th grade admin is in the making and will be similar to the kindergarten admin.

30. Select Edit/View (circled)

31. Edit School Information and Select Update (circled)

32. Select Log Out (circled) to leave the website.

33. Accessing Child Care & 7th grade Delinquent Lists, School or Summary Reports & Updating School List
Similar steps and process!
Then select, select Generate list of Schools Not reported

34. Contact Info
Teresa Lee
If you’ve questions please feel free to contact us.