1. FY18 Budget Key dates & Overview of Hyperion cloud system
Finance & Administration | Strategic Planning
January 2017

2. Favorite Topic #1

3. Today’s Topics Wharton Budget Process Training Options
Overview of F&A Budget Analytics
Key Dates
Budget System Conversion
View the New System

4. Wharton Budget Process | Overview
March - April
April-June
Analyst Budget Review
School Level Analysis
Develop Budget Framework
Budget Schedules
Hyperion Entry & Review
Presentation of Budget to Dean & Request Approvals
January-March
Review: of mechanical and contextual aspects of departmental budgets
Analysis: at School level to verify accuracy of budget, understand changes to upcoming budget versus current year forecast
Present: budget summary and additional request to Dean
Additional analytics: as needed based on presentation
Budget Approvals: communicated for those departments with Funding requests
Trustee Approval: of overall budget
Framework: based loosely on current year’s budget + new/changing initiatives / Departmental priorities
Schedules: translate framework for consistency across Wharton by categories + documentation of budget components
Hyperion: input of budget and review versus schedules and departmental context via Hyperion Reports

5. FY18 Budget | Training Options
不闻不若闻之, 闻之不若见之, 见之不若知之, 知之不若行之
“Not having heard something is not as good as having heard it; having heard it is not as good as having seen it; having seen it is not as good as knowing it; knowing it is not as good as putting it into practice.” -- Xun Kuang, Chinese Confucian philosopher

6. FY18 Budget | Training Options
“New” BAs (1st or 2nd budget cycle) -- meeting invite sent for group session
Experienced BAs -- as needed, schedule a one-on-one with your analyst
All Departments -- optional (but recommended) sessions mid Feb/ early Mar
All Departments -- one-on-one sessions as requested
Potential Topics for Discussion:
Budget Schedules (review/update your department’s schedules together)
Checking/Setting your preferences in Hyperion
Budget Entry (walk through a specific schedule and input together)
Reporting (to assist with meetings with your chairs, directors, or staff)
Budget Review using Hyperion Reports and Excel Schedules
Budget
Schedules
Hyperion: Entry & Reports
One-on- One Sessions

7. Strategic Planning Group | Help us help you!
Contact your analyst with any questions during the budget prep period (now through March 15th)
Sarah Grady
Linda Kiraly Gilbert
Todd Pustilnick
Jim Quinn

8. Overview | Budget Analytics

9. F&A Analyst Budget Review | Overview
Budget Schedules
Hyperion v Schedules
Original v Updated
Updates v Prior year
Additional Funding
Understand Purpose of Request
Streamline Description
Fund-level Review
Budgeted Surplus/Deficit
Comparison to Prior Year (Budget & Projection)

10. F&A Analyst Budget Review | Additional Funding
Example of Incomplete Request
Example of Complete Request

11. F&A Analyst Budget Review | Summary
What has changed v. prior year?
Are there any noteworthy trends?
What are reasons for the changes?
How does this budget impact the School –level budget?
Does the budget seem reasonable?
These analyses help us get a complete picture of your department

12. School Level Review | Overview
Compilation & Reconciliation
-- staff, faculty counts
--transfers
--additional funding
Calculations & Budget Entries
--salary savings & other offsets
--tuition (MBA, UG, PhD)
--Capital Projects & Allocated Costs
--Fundraising (gift receipts)
Roll Forward Analyses
--FY17 Forecast v FY18 Budget
--understanding areas of change
-Revenue/Expense Categories
--Contributing Divisions (EE, WRDS)
--school-level margin
Category-level Analyses
--Analyzed by Fund
--Drive adjustments/changes to budget
Budget Summary Presentation

13. FY18 Budget | Key Dates Wharton Budget due to Central
Schedules distributed to Departmental Pillar drives
Jan 23 – Feb15
ALL BUDGETS DUE to Strategic Planning Mar 15
Budget Meetings (some Depts)
Mar 22 – Apr 4
Budget Review (w/Dean Garrett)
Apr 24
Wharton Budget due to Central
May 2
Wharton’s Final FY17 Forecast due to Central Apr 13 No formal P2 projections  but your Analyst may reach out with questions
Academic Depts. FY17 Projections: update of
Non-standing Faculty & PhD due Feb 15

14. Hyperion Cloud | aka Oracle's Planning Budgeting Cloud Service (PBCS)

15. Hyperion Cloud | What’s new?
Access:
PennKey (and PennKey password) will replace Hyperion ID (and Hyperion password). USE FIREFOX!
Access Hyperion Cloud via the Planning Application section of the Budget Office website. Select “PennPlan Login” from the red box on the left side. And if prompted, please note that our Identity Domain is a
Budget Entry:
In some cases, particularly with Current Expense, Object Codes that appear in BEN will be consolidated in Oracle Cloud.
Reporting:
In addition to the Forecast & Budget Detail Report, there are new options that include Ebs.
Instant updates from entry to reports!

16. Hyperion Cloud | Access Click “PennPlan Login”
Go to:
Click “PennPlan Login”

17. Hyperion Cloud | Log On
Sign In (Phase 1) should only appear the FIRST time you log on. *Remember to check “Remember my choice.”

18. Hyperion Cloud | Homepage
Budget Entry here
Check user preferences here