1. Analyze Spending Chain Procedures (Payment Process)
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY 1

2. Terminal Learning Objective
Action: Identify the Payment Process in GFEBS
Conditions: Given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual
Standards: Successfully perform the Payment Process in GFEBS with 80% accuracy. 2

3. Introduction
The Payment Processing lesson will cover payment proposals and payment runs as they pertain to the Spending Chain Process.

4. Payment Program Process Flow
Good Receipt
Payment Interface Processing Monitor
Monitors the interface from Wide Area Workflow (WAWF)
Invoice
Invoice Interface Processing Monitor
Monitors the interface for invoices from Wide Area Workflow (WAWF)
Create Payment Proposal
Payment Processor
F110
Enters payment parameters
Schedules Payment Proposal
Create Payment Run
Payment Certifier
Review and Certify Payments
Schedule Payment Run
ADS

5. Payment Program Process Flow
Good Receipt
Payment Interface Processing Monitor
Monitors the interface from Wide Area Workflow (WAWF)
Invoice
Invoice Interface Processing Monitor
Monitors the interface for invoices from Wide Area Workflow (WAWF)
Create Payment Proposal
Payment Processor
F110
Enters payment parameters
Schedules Payment Proposal
Create Payment Run
Payment Certifier
Review and Certify Payments
Schedule Payment Run
ADS

6. Payment Proposal Run transaction F110 to select parameters
Create separate payment files for EFT and check payments
Payment Processor proposal certification options:
Delete Proposal
Display Proposal
Display Proposal Log

7. Payment Program Process Flow
Legend
GFEBS Operation
Good Receipt
Payment Interface Processing Monitor
Monitors the interface from Wide Area Workflow (WAWF)
Invoice
Invoice Interface Processing Monitor
Monitors the interface for invoices from Wide Area Workflow (WAWF)
Create Payment Proposal
Payment Processor
F110
Enters payment parameters
Schedules Payment Proposal
Create Payment Run
Payment Certifier
Review and Certify Payments
Schedule Payment Run
ADS
Non-GFEBS Operation

8. Payment Certification
Payment Certifier Validation Process:
Verify Proposal
Separate Payment Run IDs are created for EFTs and checks
Accept
Process unblocked Invoices
Reject
Block invoices for payment

9. Check on Learning
What transaction code does the Payment Certifier use to perform the Payment Certification? A.
T/F: The Payment Processor creates separate Payment Run IDs for EFTs and checks?

10. Summary: Payment Proposal11

11. Payment Run Payment Certifier Payment Run Process: Certify Payment
Complete Payment Run
Record Disbursements in Transit (DIT)
Manually upload Ready-to-Pay file into DS
Liquidate DIT upon receipt of payment confirmation from ADS or DDS on the Post-Pay file
View Final Log

12. Payment Run (Cont.) Un-cashed Checks/EFT Rejections:
Monitor payments between GFEBS, ADS, ITS, and DCAS
EFT rejection notifications received
Payment Certifier notifies Invoice Processor
Invoice Processor clears the unmatched collections

13. Check on Learning
After all payments are certified, which role is responsible for completing the Payment Run? A.
T/F: Invoices not blocked are further processed during the Payment Proposal?
Which role can view the final log that pertains to the completed Payment Run?

14. Payment Reports Payment Report Roles: Payment Processor
Payment Certifier
Payment Interface Processing Monitor
Payment Report:
Vendor Line Item Display (FBL1N):
Displays the account of a particular vendor(s)

15. Payment Reports (Cont.)
Export Report to Local File
The Payment Processor, Payment Certifier and/or the Payment Interface Processing Monitor can export a report to a local file (spreadsheet or in HTML format)
Once the report is displayed, go to Menu  List  Export  Local File, select the appropriate format and save the file.

16. Check on Learning
Which role(s) have access to view payment reports within GFEBS? A.
Which transaction code is used to display the Vendor Line Item report?
What is the path to export a report?

17. Summary: Payment Run 17

18. Payment Proposal

19. F110 - Automatic Payment Transactions: Status
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided

20. Check on Learning
What does the Payment Proposal display? A.

21. Payment Run

22. F110 - Automatic Payment Transactions: Status
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided

23. Check on Learning
T/F: The payment Certifier has the option to “Block” individual invoices from payments? A.

24. Summary: Questions? 17

25. TLO Summary Action: Identify the Payment Process in GFEBS
Conditions: Given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual
Standards: Successfully perform the Payment Process in GFEBS with 80% accuracy. 2