1. Permanent Change Of Station Travel Claims (Uniformed Service Members)

2. AGENDA Common Errors Travel Voucher Overview Reimbursable Expenses
Required Receipts
Temporary Lodging Expense (TLE)
Dislocation Allowance (DLA)
Travel Claim Package Assembly
Submission of Claims to TPC
This presentation is not all inclusive just as no two travelers travel alike.

3. COMMON ERRORS (1351-2) Common Errors on 1351-2
Advances/Accruals received not reflected (BLK 9)
POC Travel box not checked
DLA block not checked/complete
Incomplete Dependent(s) info
Household goods block not checked
DLA self certification for Single E6 & above not completed
No EFT information
No Claimant Signature (BLK 20a.)
Attention to detail. By taking the time to look over the claim while the member is checking in or during the receipt process a lot of these errors can be avoided. Remember, we don’t prepare the travel claim for the member But we should assist. An accurate and complete travel claim is factor in settlement of the claim in a timely manner.
If correction needs to be made, make sure have member initial it.

4. COMMON ERRORS (Package)
Items commonly missing from package
Order Modifications
Endorsements (Example: Certificate of non-availability for TEMDU, to include meals.)
Certifications for Airline Tickets and Rental Car, reasonable cost from NAVPTO, if airfare was not procured from NAVPTO/SATO/CTO.
Member statement on BLOCK 29 of DD (back/page 2, refer to DoD FMR Vol. 9, K.4 for statement).
Page 2
Flight Itinerary/Invoice (if member traveled by air)
PORT CALL (deployed units)
“Paid in Full” / “Zero Balance” receipts for Lodging & Rental Cars
DLA BEQ certification for Single E5 & below
Commands will sometimes endorse the member’s orders in any page of the orders. If not legible/visible highlight the endorsement.
If an endorsement is missing from the orders ensure the member get the endorsement from the command.

5. Travel Voucher Blocks 1 – 14 (Single / Unaccompanied)
Check the unaccompanied box if the member’s dependents did not accompany the member during the PCS move or did not move at all.
Single member’s E5 & below must have the certificate of non-occupancy from the BEQ in order to receive Single DLA.
Ensure you verify advances in corporate pay system such as MMPA. Examples: RAVC, RPHA, P00A, etc.
$297.00

6. Travel Voucher Blocks 1 – 14 (Accompanied)
Notice dependent(s) has been marked in block 5
The dependents are listed in block 12. Ensure dependents names and DOM/DOB match the page 2. Attach PG2 or DFAS dependency approval for secondary or
questionable DEPNs.
Enter the dependent’s complete address on receipt of orders in block 13. It is very important for computation of the travel claim. No FPO/APO/P O Box address.

7. Travel Voucher Blocks 1 – 14 (Depn Unaccompanied)
Unaccompanied is marked in block 12 X

8. ITINERARY Block 15 NO TDY (Single/Unaccompanied)
Stops other than TDY stops do not need to be listed on the itinerary unless mode of transportation changed.
Include TDY Lodging Cost during the this period under lodging cost in column E.

9. ITINERARY Block 15 NO TDY (Accompanied)
Place dependent itinerary under member itinerary provided there is room. If there is not enough space on the member’s itinerary use c (Travel Voucher or Subvoucher Continuation Sheet).
Again, stops other than TDY stops do not need to be listed on the itinerary unless mode of transportation changed.

10. ITINERARY Block 15 TDY (dependents travel with member)
Include TDY Lodging Cost during thir period under lodging cost in column E.
Place dependent itinerary under member itinerary provided there is space. If there is not enough space on the member’s itinerary complete a separate

11. ITINERARY Block 15 TDY (dependents travel separate from member)
May be placed on same if member checks into new PDS after dependents arrive.
Place dependent itinerary under member itinerary provided there is space.
If there is not enough space on the member’s itinerary use c (Travel Voucher or Subvoucher Continuation Sheet).
11/15
11/18

12. POC Travel & Reimbursables Blocks 16 & 18
Ensure to appropriately mark block 16.
Tolls, taxis, tips, skycaps, lodging tax INCONUS, etc…..
Ensure proper endorsements are on/in the orders for reimbursable expenses such as car rentals.
List tag number/license plate for vehicles to ensure member is paid for both vehicles.

13. Travel Voucher Blocks 17 & 19
Blocks 17 & 19 are not applicable for PCS Travel

14. Signature Block & Date Blocks 20a & 20b
Have the member sign and date in block 20a & 20b.
Blocks 20c – 28 : Not applicable for PCS travel claims.

15. REIMBURSABLE EXPENSES
No receipt required if amount is less than $75
lodging, rental car, & conference fees excluded
Tolls, porter fees, taxi fare, etc.
Excess weight/luggage reimbursement
This entitlement requires BUPERS (Code 454) approval prior to payment. It is the traveler's responsibility to secure order modification from BUPERS for payment authorization.
Pet quarantine fee
See JFTR- U5805 for restrictions
Refer to JFTR Appendix G: (Miscellaneous Expenses on Official Travel) for additional reimbursable expense.

16. REQUIRED RECEIPTS Lodging Temporary Lodging Expense allowance (TLE)
Temporary Duty Station
Conference Fees
Must be authorized on orders
Rental Car
All receipts must show “PAID IN FULL” or “Zero Balance”
If required receipt is missing
Call the establishment to retrieve a copy of receipt
Almost all establishments have their own number or website
Ensure lodging receipt is itemized and is paid in full.
Ensure rental car receipt shows payment in full.
Missing/Lost receipts can often be duplicated by the company. Have the member contact the company to get a copy.

17. TEMPORARY LODGING EXPENSE (TLE)
JFTR Chapter 5, Part H
TLE Timeframe
10 days for a PCS to a CONUS PDS
5 days for a PCS to an OCONUS PDS
10 days for a member reporting to the first CONUS PDS from the HOR or initial technical school
5 days for a member reporting to the first OCONUS PDS from the HOR or initial technical school
Required Documents
TLE Certificate
Receipt showing paid in full

18. DISLOCATION ALLOWANCE (DLA)
JFTR Chapter 5, Part G
Dislocation Allowance,
Ensure that the Old Address and New Address are included with travel package
Indicate whether or not household goods (HHGs) have been shipped (block 14)
A member can move HHGs without shipping through the government
Put a check mark in the DLA block (block 5)
No entitlement for single members reporting to first PDS
No entitlement for members who are separating

19. TRAVEL CLAIM PACKAGE ASSEMBLY
Assemble PCS Travel Claim in the following order
1351-2
Orders
Ensure command endorsement(s) is/are visible
Ensure TDY endorsement(s) is/are visible
Ensure accounting line(s) is/are visible
Ensure original and ALL order modifications are included
PORTCALL (if unit is deployed)
Travel History Form/EFT information provided on separate EFT form (DD Form 2762 – Direct Deposit Authorization)
Flight Itinerary/Invoice (if applicable)
Certifications for Airline Tickets and Rental Car, reasonable cost from NAVPTO, if airfare was not procured from NAVPTO/SATO/CTO.
Certificate of Non-Assignment to Govt Qtrs
Single E5 & below
Endorsements (Example: Certificate of non-availability for TEMDU, to include meals.)
Required Receipts
Old Page 2
Pen and ink changes indicating new address
Check the front and back of the orders for endorsements.
In order not to lose receipts…..tape receipts to standard letter size white paper.

20. SUBMISSION OF CLAIMS TO TPC
Verify completeness and accuracy of travel voucher (DD1351-2)
Verify completeness and accuracy of travel claim package
Scan and Submit package via TOPS. Indicate “PCS Travel Claim” in the transaction “TASKING/REMARKS” block (for fast and efficient classification of the transaction)
Verify your “MY TRANSACTION” list at Transaction Online Processing System (TOPS) for any returned claim and take appropriate actions
Utilized Remarks/Communication tracks of TOPS. Make it short and simple.
Check for legibility of the TOPS attachment; quick rule is—--if you can’t read it, TPC can’t either. No duplication of attachments in one transaction; re-attached what is missing– not the whole package again.
Proactively engage on returned travel claim when receiving an auto- from TOPS.

21. REFERENCES
DoD FMR Volume 9: Travel Policy and Procedures, Chapters 6 and 8
Link 
JFTR Chapter 5: Permanent Duty Travel
JFTR Appendix G: Miscellaneous Expenses on Official Travel
Link 
As this presentation is not all inclusive it is very important we know where to find the information and not be afraid to search for the answer. There is a wealth of information at our disposal. You just have to look.

22. Questions?