1. E-Reporting Initiative Purse seine PDF Logbook
Secretariat of the Pacific Community (SPC), Oceanic Fisheries Programme (OFP), Noumea, New Caledonia

2. Presentation Outline Current situation with purse seine logsheets
A new smarter PDF Purse seine Form (eTUNALOG)
Benefits
Future work and short-term schedule
FAQs

3. Current Purse seine Form

4. Current situation with PS logsheets
Fishing company
Fisheries authority
Scanned
Hard-copy logsheets
Data entry
SPC
Scientific Analyses
(e.g. stock assessments)
WCPFC
Data entry
TUFMAN
Scientific
advice
Regional database or
AUDIT of data & SYNCHRONISATION
Member countries
Regional MCS & sub-regional fisheries management
For sub-regional
fisheries management
FFA
PNA

5. Current situation with PS logsheets
Hard-copy form : cumbersome / inefficient
Long delays / many steps
Hard copy transmission : Vessel => fishing company => National Fisheries authority
Needs to be scanned by NFA => regional agencies
Size of scan can be big (picture, not raw data)
Multiple data entry and therefore potential for errors
inefficient

6. Smart PDF Purse seine Form

7. Smart PDF Purse seine Form
Installed on vessel’s computer => ‘smart’ PDF logsheet is directly completed on-board the purse seine vessel
Vessel can send smart PDF logsheet for the trip as an attachment to multi recipients (fishing company / fishing authority/..)
PDF logsheet can be sent on a daily / weekly basis (incomplete trip)
PDF logsheet data are XML formatted, so easily loadable into databases (fishing company, national TUFMAN and regional databases)
PDF Logsheet is almost identical to regional standard logsheet, so licensing conditions should be satisfied
Main caracteristics

8. Potential situation with eTUNALOG
VESSEL
Fishing company
Fisheries authority
SPC
Import & Audit
Import & Audit
Regional database
TUFMAN
SYNCHRONISATION

9. Smart PDF Management Software

10. Smart PDF Management Software
Creation of a new PDF
Logsheet trip, which file name will be based on:
Vessel name
Date
FFAVID
All existing trips are listed
here and can be edited

11. Smart PDF Management Software
Vessel parameters can be
stored here (once for good)
and sent to any new pdf
logsheet to automatically
fill in the logsheet header
The latest version of the PDF logsheet can be loaded here (for new trips)

12. Smart PDF Purse seine Form
Possibility of pre filling
of vessel parameters at startup
(to fit a specific vessel)
Propagation of Vessel trip header
on subsequent pages
Various data entry checks
Ex: checks whether the date
is within depart and arrival dates
Next date
automatically
filled
Addition of comments for each day
Addition of potential
alternate species
for each day
Automated calculation
of Catch totals
Automated export of PDF form + associated XML file, potentially sent by

13. Smart PDF Form Features
Data entry checks
Date validations (range, presence)
School/set/catch entry disabled when not a fishing set
Latitude / longitude / time format checks
Species quantities: catch or numbers can’t exceed some reasonable values
Other features
Automated catch totals (page, trip) / page count
Parameterization of the Vessel details
Dynamic addition/deletion of any number of logsheet pages
Possibility to add alternate species, such as sharks
Export feature / XML form submission

14. Smart PDF form export process
To MsAccess
To XML
AUDIT
TUFMAN

15. Smart Logsheet – perceived benefits
Free solution - low usage cost ( cost)
Easy to use
Better solution than hard-copy or EXCEL form
Can be forwarded to multi recipients (including SPC)
No data entry required by national fishing authorities or regional agencies (i.e. SPC)
Data automatically loaded into TUFMAN national database
Reduced processing time & errors
Report on a more timely basis
No hard copy / no need for scanning/digitize : the smart PDF logsheet is simply archived as the secure copy (NFA, fishing company, vessel)

16. eTUNALOG – Future work Refinement of eTUNALOG manager interface
Parameters refinements
Addition of more data entry checks within smart PDF
Ex: Position checked by calculating the maximum distance travelled in one day, using a 2 speed levels (17kts : warning / 22 kts : error)
Improvement of real-time data transmission capabilities ( )
Day catch transmission only, import/export improvements
Investigate PDF digital signature / scanned signature
To certify PDF validity & integrity
Basic reporting system for the vessel and the fishing company
Objective : satisfy the needs of vessels and fishing companies, enabling them to quickly & easily query the catch (by year / month / vessel / trip / species)

17. Short-term Schedule Purse seine smart PDF v1.00 implemented
Jan 2013
Smart PDF in-house testing
Feb 2013
eTUNALOG system implemented
Mar 2013
Onboard trial: SOLOMON EMERALD (NFD - Noro)
Extension of trial to other vessels (S.JADE & S.PEARL &…)
Apr 2013
Extension of trial to all NFD purse seine fleet
Jun 2013
AUDIT of logsheet data
Implement IMPORT of logsheet into SI Fisheries TUFMAN
Jul 2013
Commence trials with NZ vessels
Commence trials in FSM and Marshall Islands
Aug – Dec 13

18. Frequently Asked Questions
Why is the Smart PDF better than an Excel form ?
Excel forms can be modified by the user, one of the reasons why it is very difficult/impossible to import into a database
Smart PDF can easily export it’s data under a hierarchical format, XML, which is easily imported into a database
More comprehensive on-line edit checks can be built into the Smart PDF (compared to an Excel form), so data quality is much better with the Smart PDF

19. Frequently Asked Questions
The licensing conditions require the company stamp and captain’s signature on the logsheet before submitting it to the Fishing Authority.
How is this possible with eTUNALOG/Smart PDF ?
The Smart PDF logsheet has been design to look like the regional standard logsheet. Once completed, the logsheet can be printed and processed in the same way (i.e. signed, stamped) as with the old hard-copy version of the logsheet
A precedent has been set with the acceptance of this form by the Solomon Islands MFMR as satisfying licensing conditions
We are currently investigating the possibility to add a digital signature and digital company stamp to the Smart PDF, and whether legislation will allow this…

20. Frequently Asked Questions
I would be interested in receiving daily catch/effort information from my vessels. Is this possible ?
Yes, the Smart PDF data entered for the trip to date can be exported and sent by at any time, for e.g., on a daily basis.
In the future, we will investigate requirements to only send the required data, for example,
The daily catch info
A weekly summary
Any other information required prior to the end of the trip

21. Frequently Asked Questions
How can I be sure of the accuracy of the data ?
With the Smart PDF, the data are as accurate as the captain records and since the data are only entered once, errors generated through further data entry are avoided
The Smart PDF has some additional advantages:
Comprehensive internal data entry checks to ensure that the data entered by the captain are reliable from the start
When importing the Smart PDF data (into TUFMAN, for e.g.), other sources of information (e.g. VMS) can be used to validate the data