1. Welcome to Calne Community Area Fairtrade Group

2. Second part of the Meeting FTT Action Plan Updates
Business from last meeting
Minutes
Matters Arising
Constitution
Policy & Procedures
Second part of the Meeting
FTT Action Plan Updates
FTF Planning

3. Matters Arising Mailing list update – Penny
Letters to schools – W/B 18th Sept – Stan
Constitution – sent out – Stan
CAB – wording of resolution – sent – Stan
“Community” title for the FT area – approved by FTF – Stan
Contact with Parishes - Presentation to the new Calne Area Parish Forum – Stan
Audit of target outlets and community organisations known to us – share out of tasks – Stan
New targets added to database – Stan
Talk to Calne Guides – Jenny Colby
FT Fashion Show research – Penny
FTG Photography – Penny to ask partner
Agreed success metrics updated on database – Stan
Grants – Sun Edison – Details to Stan – Colette
Grant application – Calne Area Board applied to – Stan
Fairtrade Logo given to Library (HUB) and Town Council Offices - Stan
Website updated with meeting dates - Stan

4. Policy & Procedures
We have Financial Procedures embedded in our constitution
We do not have:
Health & Safety Policy & Procedures
Child Protection/Safeguarding Policy & Procedures
Equal Opportunity Policy
Public Liability Policy
These are needed to ensure we understand our obiligations and to satisfy funder requirements

5. Fairtrade Town & Parishes! The Calne Fairtrade Community
Fairtrade CALNE
Action Plan 2017/18
Five Goals towards a
Fairtrade Town & Parishes!
The Calne Fairtrade Community

6. Five Goals Goal 1: Local Council Support
Goal 2: Fairtrade Products Available
Goal 3: Local Organisations support Fairtrade
Goal 4: Raise awareness through events & media coverage
Goal 5: A Representative Steering Committee
Population Basis: FTF Range 20-25K
Population: Town 17,274 Parishes Total 22253

7. Goal 1 Local Councils pass resolutions supporting Fairtrade.
The resolution should include a commitment to serve Fairtrade tea and coffee at its meetings and in its offices and canteens whenever hot drinks are served.
 Town Council makes a Resolution
Area Board makes a Resolution
 Parish Councils make a similar resolution
Update
5th Sept - Presentation made to the Parish Forum representing the 6 parishes.
-Generally good response
-Actions on them to take back requests for commitment & support to PCs (Goal 1 Resolutions)
-They requested copies of presentation to Parish Clerks
-Jane Vaughan requested logo
-We asked for resolutions, contacts
We await the minutes
Measuring Success – Secure Resolutions from all Parishes

8. Goal 2
Fairtrade product ranges are readily available in the area’s shops and retail outlets:
Retail Outlets Products 4 Outlets 5
Catering Outlets Products 2 Outlets 3
Measuring Success
We need to start doing the Audits!

9. Goal 3
Fairtrade* products are used by an appropriate number of local work places: Offices, shops, B&Bs, Hotels (residents only) etc.
Community organisations (Church faith communities - Target 50%). T&C
8 (target) of 15 53%
Community organisations (Other faith communities - Representative %age).
0 of 0 NA
Primary schools in your area - calculate the proportion of which are supporting Fairtrade.
? of 10 0%
Secondary schools in your area - calculate the proportion of which are supporting Fairtrade.
1 of 4 25%
Other Community organisations T&C
0 of 0
Measuring Success
Audit churches we are associated with - Write to others about the campaign – follow up with audits
Follow up on John Bentley Meeting – check progress
Write to Schools now that new school term has started – suggest school self audits
Presentation scheduled with Calne Rotary – Thursday 21st September

10. Goal 4 Attract media coverage and popular support for the campaign.
Local Media – press releases, articles published, event coverage
Photography – Our own at all meeting, events, etc. copies of published images
Advertising - Our local advertising by us and those supporting us in the town and parishes
Measuring Success
Get campaign visible to everybody in Town & Parishes:
Applied for funds from Calne Area Board for enduring advertising material (£ )
(Banners, Posters, Window/door decals, collapsible projection screen, more A1 advert boards)
Await word from CAB about grant success or otherwise.
Press release (if we get grant) about visual advertising
Must get Town Council to allow prime long-term advertising spots in town and Parish noticeboards
This Saturday – sharing “Our Place” stall in town to give out leaflets – promote campaign
Presentation scheduled with Calne Rotary – Thursday 21st September
Ramp up presentations – select targets

11. Goal 5
A local Steering Group is convened to ensure progress and continued commitment to the campaign.
Council Representative(s)
 Town Council (2 of 19)
? Parish Councils (1 of 44) – we have one – have asked Parish Forum for someone else!
? Area Board (0 of 5) – do we need this? – small committee with multiple hats
 Campaigners (all of us) - OK
? People representing the area’s schools (? of 14) – Need to achieve teacher and pupil reps
 People representing churches (at least 5 of 15) - OK
 People representing businesses (1 of ?) – Need to find two or three more (Coop suggested)
The group is responsible for an annual assessment to monitor whether the area is continuing to meet the five goals.
The group organises special events for Fairtrade Fortnight in March each year.
Group metrics - membership/meetings
Measuring Success – see above

12. Steering Group Member Responsibilities
Chairman: Stan Woods
Vice Chairman: Colette Som
Treasurer: David Evans
Secretary: Stephen Colby
County Fairtrade Group links: Colette Som & Stan Woods
Fairtrade Foundation links: Colette Som & Stan Woods
Local Media: Colette Som
Town Council & Education Link: Cllr John Boaler
Town Council & Catering & Retail link: Cllr Robert Merrick
Calne Area Board link: – do we need??
Calne Church Partnership link: Stan Woods
Churches links: 7 members
School links: Need perhaps 2 teachers/sixth formers
Other Community Organisation links: Selected according to connections
FT Photography Support: ?
Parishes link: David Evans, one other?, use Parish Forum/clerks to disseminate updates
Web Site Pages: Stan Woods
Facebook Pages: Colette Som
Twitter: Colette Som
Event Organisation: Selected according to event, locality and expertise.
We also have 3 FT speakers and 2 Traidcraft reps within the group

13. Budget & Finance Budget typically: Year 1/2
Banners, posters, supporting organisations window stickers, poster printing, other equipment/materials.
Plus Fairtrade Fortnight 2018 Expenses
Plus possible school prize funding
Year2/3 - Calne Fairtrade signs – need to work with “Our Place” on this

14. Fairtrade Fortnight Planning for FTF Events
What are we going to do (Town, Parishes)?
Who are we going to involve?
Where are we going to do them?
How much will they cost?

15. Colette to tell us about her new Fairtrade business arrangements
KHandAI in Foxham
Colette to tell us about her
new Fairtrade business arrangements

16. Friday 17th November 2017 2pm ? Always schedule two meetings ahead
Dates of Next Meetings
Friday 17th November pm ?
Always schedule two meetings ahead