1. New TRACKS COI System: Committee Member Training Guide
UAMS
Conflict of Interest
Compliance
Straight Ahead
New TRACKS COI System: Committee Member Training Guide

2. Sections in this PowerPoint:
New TRACKS-COI System Committee Member Training Guide
Sections in this PowerPoint:
Completing a Basic Review
Completing an Expedited Review
Details about the new RBC
(Research-Based Certification) process
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3. Completing a Basic Review
New TRACKS-COI System Committee Member Training Guide
Completing a
Basic Review
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4. Option #1: click on the link in the email you receive from TRACKS.
New TRACKS-COI System Committee Member Training Guide
There are two options for logging into TRACKS-COI to complete your review.
Option #1: click on the link in the you receive from TRACKS.
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5. New TRACKS-COI System Committee Member Training Guide
Option #2: go to
and log in using your UAMS username and password.
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6. New TRACKS-COI System Committee Member Training Guide
You may access your assignments through your inbox or the
meeting workspace (recommended).
To navigate to the meeting workspace, click on Meetings on the left side of the page.
In the meeting workspace, click on the meeting you wish to view.
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7. and the minutes from the last meeting.
New TRACKS-COI System Committee Member Training Guide
In the meeting workspace you can view the agenda items, assigned reviewers, SOP items
and the minutes from the last meeting.
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8. New TRACKS-COI System Committee Member Training Guide
To begin your review, click on the disclosure certification you want to view.
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9. New TRACKS-COI System Committee Member Training Guide
Click on the History tab to view all activity related to this disclosure certification
including Dean and Chair reviews, private comments,
and any documents uploaded by the COI administrative staff.
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10. New TRACKS-COI System Committee Member Training Guide
To view specific details about each disclosure,
click on Printer Version and scroll through the form.
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11. New TRACKS-COI System Committee Member Training Guide
Example of the printer version.
Specific details about each disclosure
are at the bottom of the page.
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12. click the Close button or the back arrow.
New TRACKS-COI System Committee Member Training Guide
When you are ready to return to the discloser’s workspace to enter your primary review,
click the Close button or the back arrow.
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13. New TRACKS-COI System Committee Member Training Guide
When you return to the discloser’s workspace, you have several activities available:
Submit Primary Review – enter your comments, propose a motion, and add documents. This step should be completed before the committee meeting. The next slide shows the steps of this activity.
Log Comment – these comments can be viewed by all users: the discloser, dean, chair, other committee members and the COI administrative staff.
Log Private Comment – these comments cannot be viewed by the discloser. They can be viewed by the dean, chair, other committee members and the COI administrative staff.
Send – choose the recipient(s) and send an requesting or providing more information.
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14. New TRACKS-COI System Committee Member Training Guide
How to submit your
primary review
Enter your comments.
Propose a motion.
Add any related documents.
Click OK.
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15. Your review is complete after you submit your primary review.
New TRACKS-COI System Committee Member Training Guide
Your review is complete after you submit your primary review.
To close this disclosure and return to the meeting workspace, click X on the browser tab.
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16. expedited reviews, discussion items and SOP items.
New TRACKS-COI System Committee Member Training Guide
Please review SOP items, discussion items and expedited reviews before the meeting.
Click on the link to the agenda and open the document to view all agenda items,
expedited reviews, discussion items and SOP items.
To view more details on each SOP item, click the link to the specific discloser’s workspace.
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17. New TRACKS-COI System Committee Member Training Guide
The last step you should complete before the meeting
is to confirm or decline your attendance.
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18. Completing an Expedited Review
New TRACKS-COI System Committee Member Training Guide
Completing an
Expedited Review
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19. New TRACKS-COI System Committee Member Training Guide
The Primary Reviewer will receive the first notification from TRACKS. Click on the link in the .
When you log in, you will be taken to the discloser’s workspace to begin your review.
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20. Click Printer Version to review the entire disclosure certification.
New TRACKS-COI System Committee Member Training Guide
As with the basic review, click the History tab to see all activity and uploaded documents related to this review.
Click Printer Version to review the entire disclosure certification.
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21. As with the basic review, you have several activities available:
New TRACKS-COI System Committee Member Training Guide
As with the basic review, you have several activities available:
Submit Primary Review – enter your comments, propose a motion, and add documents.
Log Comment – these comments can be viewed by all users: the discloser, dean, chair, other committee members and the COI administrative staff.
Log Private Comment – these comments cannot be viewed by the discloser. They can be viewed by the dean, chair, other committee members and the COI administrative staff.
Send – choose the recipient(s) and send an requesting or providing more information.
Please submit your primary review as soon as possible to move the certification along in this expedited review process.
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22. Your review will approve or disapprove the primary reviewer’s motion.
New TRACKS-COI System Committee Member Training Guide
After the primary reviewer completes his/her review, the secondary reviewers will receive an notification with a link to the disclosure certification. The primary review details are under the History tab.
Your review will approve or disapprove the primary reviewer’s motion.
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23. When you have completed your review, click on Submit Secondary Review.
New TRACKS-COI System Committee Member Training Guide
When you have completed your review, click on Submit Secondary Review.
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24. New TRACKS-COI System Committee Member Training Guide
1. Click Add on the first screen.
2. Enter your name on Q1.
Choose Approve or Disapprove on Q2.
Enter comments if you have any.
Click OK.
3. Click OK on the first screen to submit.
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25. New TRACKS-COI System Committee Member Training Guide
The COI administrative staff will record the expedited review decision and send the correspondence.
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26. Details about the new RBC (Research-Based Certification) process
New TRACKS-COI System Committee Member Training Guide
Details about the new RBC
(Research-Based Certification) process
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27. New TRACKS-COI System Committee Member Training Guide
When ORSP receives a notice of award, those listed on the project as
Principal Investigator/Project Director, Key Personnel, or Other Significant Contributor
(any person involved in the design, conduct, or reporting of research) will receive an notification from TRACKS-COI to complete the RBC.
Click on the link in the you receive from TRACKS .
Log in using your UAMS username and password.
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28. Click Edit to be taken to your certification.
New TRACKS-COI System Committee Member Training Guide
Click Edit to be taken to your certification.
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29. Answer the six questions (shown on the next slide) and click Continue.
New TRACKS-COI System Committee Member Training Guide
Review your previous answers, change answers as needed, and click Continue until you get to the Research Based Disclosure page.
Answer the six questions (shown on the next slide) and click Continue.
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30. New TRACKS-COI System Committee Member Training Guide
RBC Questions
Are any of the reported financial interests related to the project listed above? f yes, please explain how each interest is related to this research.
Are any of the reported financial interests in an entity that:
2a. Owns, manufactures or distributes a drug, compound, device or other product being tested or used in this project? If yes, provide details.
2b. Owns, manufactures or distributes a product that, to the best of your knowledge, competes with the drug, compound, device or other substance or article being tested or used in this project? If yes, please explain.
2c.  Will have a collaborative role in this project or will receive or provide materials or data used or generated in this project? If yes, please explain.
2d. Would benefit from receiving your research results before the results are made publicly available? If yes, please explain.
Have you reported any licensed intellectual property (IP) or income from IP rights related to technology used in this project? If yes, please explain what the IP is and how it relates to the research.
If you answered "yes" to question 3, does this research involve the evaluation or enhancement of the IP? If yes, please explain.
Could an expert in your field reasonably determine there is a relationship between this project and any of your reported financial interests? If yes, please explain.
Do you have any relationship with the entity funding this project? If yes, please explain.
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31. New TRACKS-COI System Committee Member Training Guide
To submit your RBC, click on the box on the bottom left and then click Finish.
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32. New TRACKS-COI System Committee Member Training Guide
RBC certifications will be assigned to a
monthly meeting for a basic review or as an SOP item,
or they will be assigned for expedited review.
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33. New TRACKS-COI System How to Submit Your Annual Disclosure
TRACKS-COI Disclosure System
UAMS Conflict of Interest Office or or
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