1. Building Student Success: Scholarships at CUNY
CUNY Financial Aid Professional Development Conference John Jay College of Criminal Justice, CUNY
Friday, June 15, 2018

2. Presenters
Julissa Contreras, Administrative Specialist for Scholarship Enterprises, York College
Sasha De Silva, Scholarship Specialist, Macaulay Honors College
Abdul Hashim, Manager of Financial Aid & Scholarships, Bronx Community College , Vice Chair-Elect, CUNY Scholarship Council
Veronica Lukas, Executive Director of Student Financial Services, Queensborough Community College
Ed Rhodes, Campaign Officer, Invest in CUNY
Convener, CUNY Scholarship Council
Michael Scaduto,
Associate Director of Financial Aid & Scholarship Coordinator, John Jay College, Chair-Elect, CUNY Scholarship Council

3. CUNY Scholarship Council

4. A Brief Look Back… 2012: “Search” for Scholarship Officers
2012: Convening of Scholarship Taskforce
: Monthly taskforce meetings
2016: Creation of CUNY Scholarship Council
Michael

5. Current Topics from 2017/18 Scholarship Management Programs
Excelsior Scholarship
FERPA/Access to FAFSA Data
Protected Categories
CUNYfirst/Item types
Citizenship status and scholarship eligibility
Scholarships vs. awards vs. stipends
Julissa and Sasha

6. Partner Offices – We can’t do this alone
Financial Aid
Advancement/Development/College Foundations/Donors
Bursars
Fiscal Management/Business Offices
Enrollment Management/Admissions
Academic Departments
Central Office (OSFA, OUC)
External Partners
Abdul and Michael

7. Scholarship Statistics 2017
2,256 Scholarship Programs
897 Endowed Programs (39.8%)
$17,886,504 in Annual Scholarship Disbursements
11,029 Students Receiving Scholarships
Average Award: $1,621.71
Ed Rhodes

8. Scholarship Statistics 2017
Ed Rhodes

9. Scholarship Statistics 2017
Ed Rhodes

10. Scholarships at CUNY: Recipient Selection Process
Development/Advancement provides list of scholarships, criteria, and budget for the upcoming AY.
Nominees identified via committees, departments, Admissions, etc.
Scholarship Office reviews budget and updates website, application, and other materials, to solicit applications
Lists of New and Continuing Scholarship Recipients Issued
Financial Aid Office – Reviews Scholarship Recipient List and checks for over packaging
Applicant Solicitation
Scholarship Office confirms applicant eligibility
Revised lists of recipients issued
Julissa

11. Scholarships at CUNY: Awarding Process
Scholarship Office initiates awarding
Awards posted in CUNYfirst as “anticipated aid” either manually or batch CRM ticket
Scholarship Office notifies recipient(s)
Check request(s) sent to Foundation/Business Offices
Scholarship Office requests transfer of funds
Funds are released for payment
Sasha

12. Scholarships at CUNY: Disbursement Process
College Business/ Controller’s Office wires/sends money to CUNY Central (OUC)
Scholarship recipient lists and transmittal
FA/Scholarships review rejected awards
OUC processes transfer and increases fiscal limits for scholarship items
Bursars Office disburses awards
Abdul

13. Scholarships at CUNY: Stewardship Process
Development/ Advancement updates scholarship inventory and works with students to steward donors
Scholarships provides list of recipients to Development/ Advancement
Scholarship successfully awarded
Abdul

14. Scholarship Management Programs

15. Scholarships and Financial Aid

16. Scholarships and Financial Aid
COA/Budget
“Need” vs. “Merit”
Over-awarding
Reducing Awards
Posting Awards
Transfer of Funds to OUC
Disbursement
Michael and Ronnie

17. Scholarships at CUNY Challenges: Awards vs. Scholarships CUNYfirst
Taxable vs Non-Taxable
CUNYfirst
Item types
Coordinating the Activity of Multiple Divisions
Fiscal Management
Federal and State Compliance
IRS Regulations
Protected Categories
Citizenship Status and Scholarship Eligibility

18. Identifying Best Practices
Partnerships with Financial Aid Offices
Packaging and related challenges
How can you help us to help you?
Michael and Ronnie

19. Q & A
Thank you!