1. Planning an overseas study tour with home stay
Tips for Trips
Planning an overseas study tour with home stay

2. Getting started Use a travel company Less leg work, but more expensive
Address Risk Management
Address Child Protection
1 year to plan
Arrange it yourself
More research, but more affordable
Address Risk Management
Address Child Protection
1 year to plan

3. Step 1 - decisions, decisions...
Where to go? France, or…
When to travel?
Who to include? students & staff
How many? min. & max. numbers

4. Timeline - what to do when...
Regular meetings with participants: 6 months ahead
Submit Application for trip (DET): 4 months ahead
Final payment: 3 months ahead
Arrange payment to all agencies: 2 months prior
Submit details of group to travel agent: 2 months prior
Initaite contact with host family: 2 months ahead
Meet with parents & participants, distribute tickets, last-minute medical info, full brief about trip: 2-3 weeks ahead
Register group with DFAT: just prior
Preliminary Research: months ahead
Expressions of Interest: 12 months ahead
More research to finalise costs and start building itinerary: 12 months ahead
Initial meeting with parents & participants: 11 months ahead
Intention to Plan : 9-10 months ahead
Request deposit, consent, medical info, code of behaviour: 9-10 months ahead
Commence bookings: 8-9 months ahead

5. A useful resource for planning

6. Step 2 - Expressions of Interest

7. Step 3 - Initial meeting

8. Costing the trip Try to include airport transfers - it’s worth it
Consider Teacher loading on to the cost per student. Remember to include travel insurance + meals for escorts
Err on the generous side, to allow for currency fluctuation
Ask for a substantial deposit, that will cover all place holding fees. This should be non-refundable.

9. Step 4 - making reservations
In Australia
Flight Centre
Vanessa Newman
Assistant Manager
Flight Centre Groups P F
Interstate
Book as much prior to departure as possible
- train tickets
- Paris Visite cards
- Museum visits / tours
- dinners / lunches
- airport transfers

10. * Group accommodation in France:
Australian Embassy
Sophie Guignard
Public Affairs Department
4 rue Jean Rey
Paris
* Group accommodation in France:

11. E : fiap@fiap-paris.org
Accommodation in Paris
1)Fiap Jean Monnet
30, rue Cabanis Paris
T.:
Résa.:
F.:
E :
2)MIJE (Le Marais)
Dominique LAMBERT
Séjours Educatifs en France
Tél. direct :
Fax direct :

12. Language Lessons & Home stay CAVILAM (Vichy) Christine Barge 1, avenue des Célestins – BP Vichy Cedex Tél : +33 (0) Fax : +33 (0) INSTITUT DE TOURAINE (Tours) AnnMarie Johnson Chargée de développement 1, rue de la Grandière, BP Tours Cedex 1 – France Tel : + 33 – (0) Portable : Fax : +33- (0)

13. Useful conatcts: French Language Consultants
Department of Foreign Affairs and Trade (DFAT)
DFAT (Australia)
French Tourism Office
MAISON DE LA FRANCE - AUSTRALIE
FRENCH TOURIST BUREAU Tel/Ph: +61 (0)2 9231 5244 Fax: +61 (0)

14. Little extras...
Make a journal de voyage for students to fill in along the way
Maps - France, Paris & Paris Metro
Discuss home stay gifts / gifts for hosts
Establish Code of conduct - signatures required
Take photocopies of each passport and insurance policy. Keep in bottom of suitcase
Put all student info in summary tables
Put all trip info into a booklet
Tie same coloured ribbon on all group luggage

15. Bonne chance et bon voyage!