1. PRESENTATION TO THE PORTFOLIO COMMITTEE DEPARTMENT OF TELECOMMUNICATIONS AND POSTAL SERVICES FIRST QUARTER PERFORMANCE 2016/17 FINANCIAL YEAR August 2016

2. INTRODUCTION
The Department conducts monthly monitoring and reporting against the Operational Plans as well as quarterly monitoring, evaluation and reporting against the quarterly targets as committed to in the 2016/17 Annual Performance Plan.
Presentation on the Department’s Performance for the period 01 April to 30 June 2016 focuses on:
Significant Achievements
Quarter 1 performance against each 2016/17 Target as identified in the 2016/17 Annual Performance Plan;
Status of progress per quarter 1 target (Achieved, Delayed or No/Minimal Progress)
Reasons for delays or no/minimal progress;
Measures to Improve Performance
Financial performance as at 30 June 2016
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

3. SIGNIFICANT ACHIEVEMENTS (1)
With regards to the development of the RSA position for WTSA, a draft RSA Position concept note was developed and consulted with the National Preparatory Working Group which was established, comprising of a number of ICT experts related to ICT standards.
Following the development of the draft National Integrated ICT Policy White Paper, the Department commenced with the process of the identification and prioritisation of legislative amendments.
In terms of SOC Rationalisation, an Assessment Report on the rationalisation of both BBI and SENTECH was developed.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

4. SIGNIFICANT ACHIEVEMENTS (2)
The Department has developed an ICT SMME Environmental Scoping Report towards the development of the ICT SMME Strategy, in line with ICT B-BBEE Sector Code
Despite initial delays, the Department is in the process of conducting a Climate and Culture survey aimed at improving the overall internal climate and broader organisational performance of the Department as a whole.
The Department has commenced with the review of the Organisational Structure. Together with the DPSA, a draft Service Delivery Model has been developed which will inform the development of an Organisational Structure that is fully aligned to the mandate of the DTPS.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

5. PROGRAMME 1: ADMINISTRATION FIRST QUARTER PERFORMANCE
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

6. Administration (1)
2016/17 TARGET: Organisational structure revised and implemented in line with strategy
Q1 TARGET: Needs assessment conducted with branches
Achieved
Needs assessments conducted with all relevant Branches within DTPS
Project Plan developed and presented to Top Management and DEC.
Organisational structure process tabled at DBC.
Q1 TARGET: Service Delivery Model aligned with the 2016/17 APP
Delayed
Work Sessions held with nominated officials from all branches to discuss the Service Delivery Model.
Consultations held with relevant branches to discuss the research function as part of finalising inputs on the Service delivery model.
Branch meetings kick-started on the Service Delivery Model quality assured by DPSA.
Reasons:
Unavailability of all branches resulted in the delay.
Work in progress:
The draft Service Delivery Model has been developed and aligned to the 2016/17 APP
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

7. Administration (2)
2016/17 TARGET: Climate and culture survey conducted and Action Plan developed
Q1 TARGET: Climate and culture survey conducted
Delayed
Project deliverable clarified with management and service level agreements signed with project plans.
Focus group sessions and individual interviews with all DDGs conducted.
Design Team/Change Agents appointed and design Team meeting held.
Meetings with project team held to analyse themes and dimensions outlined on the Terms of References.
Reasons:
Project delayed by late signing of contract.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

8. Administration (3)
2016/17 TARGET: Core business processes identified, documented, optimized and mapped so as to enable process automation
Q1 TARGET: Business requirements and Terms of Reference developed
Achieved
Business requirement and Terms of Reference developed using Business Impact Analysis Report.
2016/17 TARGET: Enterprise Document Management and workflow system designed and developed
Q1 TARGET: User requirements solicited and Terms of Reference developed
Achieved
User requirements solicited and Terms of Reference developed using BIA report.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

9. PROGRAMME 2:INTERNATIONAL AFFAIRS FIRST QUARTER PERFORMANCE
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

10. International Affairs (1)
2016/17 TARGET: RSA position for UPU developed towards regulations of ETOEs, promoting postal services as a driver for socio-economic inclusion
Q1 TARGET: RSA position paper for International Postal programme developed and submitted for approval
Delayed
Document prepared on UPU CA and PoC outcomes discussed at National Preparatory meeting with stakeholders.
Position paper developed.
Also discussed position for SADC Ministerial, and prepared position and report on outcomes.
Reason:
The Position paper was not submitted for approval as planned.
Work in progress:
The position paper was subsequently approved and will proceed to Cluster.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

11. International Affairs (2)
2016/17 TARGET: RSA position for WTSA developed to promote access to technology, manufacturing, conformance and interoperability for ICT SMME development
Q1 TARGET: Draft RSA position concept note developed and consulted with national and international stakeholders
Achieved
Draft RSA Position concept note developed and consulted with National Preparatory Working Group which was established, comprising a number of ICT experts interested in ICT standards.
A briefing document was developed and presented to the NPWG for WTSA. Key issues were identified and Working Groupswere established.
Memo prepared for participation in Telecom World WRC - presentation made to WRC National preparatory Working Group on priorities for South Africa for WRC-19.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

12. International Affairs (3)
2016/17 TARGET: RSA position for SADC ICT Ministerial meeting promoting access to affordable ICT infrastructure, services and regional integration
Q1 TARGET:RSA position paper for SADC ICT Ministerial meeting developed and internally approved
Delayed
1st Stakeholder engagement meeting on SADC Programme (home and Away Roaming and Regional Broadband) was held on the 19th of May 2016.
Department held two meetings with ICASA on Home and Away Roaming.
A Draft matrix on status and SA Position has been developed.
Reason: RSA position paper for SADC ICT Ministerial meeting was developed and  not internally approved
Work in progress: The SA position and the matrix are still undergoing consultation
2016/17 TARGET: RSA position for BRICS developed focusing on skills development, R&D for innovation, and internet governance programmes
Q1 TARGET: Draft RSA POA for implementation of BRICS ICT Agenda, developed
Achieved
Draft RSA POA outlining priority areas of cooperation was tabled and submitted to the Minister and BRICS IMC.
Developed a Briefing Memo for the BRICS IMC for the Minister.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

13. International Affairs (4)
2016/17 TARGET: Country Position for International Internet Public Policy developed
Q1 TARGET: Draft RSA position concept note on International Internet Public Policy developed and consultations with national and international
Achieved
Concept document developed and Cabinet approval obtained for hosting of African IGF and SA position issues.
Further, Cabinet also approved for SA to operationalise Digital Object Architecture which is an alternative internet system.
Cabinet also endorsed SA’s application to be Multi-Primary Administrator for DOA.
2016/17 TARGET: 1 South African placement in an identified Global ICT Governance Institution to influence the system of global governance
Q1 TARGET: Placement of official approved internally
Achieved
Memo submitted and approved on placement of official at Geneva mission to deal with ITU and UPU issues.
Letter sent to DIRCO with candidate and profile.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

14. International Affairs (5)
2016/17 TARGET: 1 seat in Global ICT Governance Institution maintained
Q1 TARGET: Draft Strategy for elections in Global ICT Governance Institution developed
Achieved
Draft election Strategy developed.
Approved Cab Memo on SADC position wrt Postal sector elections, meeting held with Japan wrt request for support for elections.
Engagements held with DIRCO on international election priorities to include UPU Council of Administration.
In addition, Ministerial letter to DIRCO Minister for support on elections, and to UPU DG to declare candidature was prepared
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

15. PROGRAMME 3: POLICY, RESEARCH AND CAPACITY DEVELOPMENT
FIRST QUARTER PERFORMANCE
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

16. Policy, Research and Capacity Development (1)
2016/17 TARGET: Draft ICT Legislation developed
Q1 TARGET: Identification and prioritisation of legislative amendments commenced
Achieved
Identification and prioritisation of legislative amendments commenced through the development of the ICT Policy Roadmap
2016/17 TARGET: Postal Services Amendment Bill developed
Q1 TARGET: Analysis report developed
Achieved
Analysis report was developed as planed
2016/17 TARGET: South African Post Office Amendment Bill developed
Q1 TARGET: Analysis report developed
Achieved
Analysis report was developed as planned
2016/17 TARGET: ICT SMME Strategy developed in line with ICT B-BBEE Sector Code
Q1 TARGET: Environmental scoping report produced on ICT SMME Strategy
Achieved
The SMME Environmental Scoping Report has been developed.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

17. Policy, Research and Capacity Development (2)
2016/17 TARGET: 3 year e-Service programme developed
Q1 TARGET: e-Government inter-departmental committee established
Delayed
The national e-strategy discussion paper was developed and consulted with relevant National Government departments.
e-Government strategy was also consulted with DPSA through a bilateral meeting.
Reason: There was a need to align the stakeholder engagement and structure to that of the National e-Strategy development process.
Work in progress: The e-Government inter-departmental committee is now aligned to that of the National e-Strategy stakeholder engagement process.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

18. Policy, Research and Capacity Development (3)
2016/17 TARGET: National e-Strategy developed
Q1 TARGET: Provincial consultation on National e-Strategy discussion paper conducted
Delayed
The National e-Strategy Task Team has been re-instituted to deal with both the National e-Strategy and e-Government matters.
The 1st National e-Strategy Task Team Meeting was convened on the 04th May 2016.
The ICT Expert has been appointed to assist with the development of the National e-Strategy.
The National e-Strategy discussion document has been developed.
The e-Strategy Inter-Branch Task Team workshops were held.
A consultative meeting between the DTPS and DPSA took place on the 29th of June 2016.
Reason: Provincial consultation were not conducted as planned due to a change in work focus.
Work in progress: The Provincial consultative process is scheduled to take place in July and August 2016.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

19. PROGRAMME 4: ICT ENTERPRISE DEVELOPMENT AND SOE OVERSIGHT
FIRST QUARTER PERFORMANCE
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

20. ICT Enterprise Development and SOE Oversight
2016/17 TARGET: SOC Rationalisation assessment conducted and consolidated report developed (BBI,SITA, SENTECH and SAPO)
Q1 TARGET: Assessment Report on rationalisation of 2 identified SOCs developed
Achieved
Assessment on rationalisation of both BBI and SENTECH conducted.
Rationalisation reports developed
2016/17 TARGET: Performance and compliance of SOC against strategic plans and relevant prescripts monitored and evaluated
Q1 TARGET: Consolidated State of SOCs report for 2015/16 Quarter 4 developed and submitted
Achieved
State of SOCs report for 2015/16 Quarter 4 was developed and submitted.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

21. PROGRAMME 5: ICT INFRASTRUCTURE SUPPORT FIRST QUARTER PERFORMANCE
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

22. ICT Infrastructure Support
2016/17 TARGET: Project manage the roll-out of the Broadband connectivity Implementation Plan Phase 1 towards connecting 2700 sites
Q1 TARGET: Broadband Connectivity Implementation Plan finalised
No Progress
Reason: No progress due to pending tender process finalisation.
Work in progress: The Department through SITA went out on tender with a closing date of 08 August 2016 to appoint a service provider for broadband connectivity.
Q1 TARGET: Connectivity to 675 identified site’s project managed and monitored
No Progress
Reason: No progress due to pending tender process finalisation.
Work in progress:The Department through SITA went out on tender with a closing date of 08 August 2016 to appoint a service provider for broadband connectivity.
2016/17 TARGET: National Radio Frequency Plan NRFP reviewed and updated taking into consideration the outcomes of WRC-15 & national policies
Q1 TARGET: WRC-15 Outcomes report developed and issued to ICASA
Achieved
The report on the outcome of the WRC-15 has been developed and approved for submission to ICASA
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

23. Measures to Improve Performance
Over and above project specific challenges that are being addressed within the respective project teams, the Department has implemented various measures to ensure improvement in its overall performance:
Weekly Monitoring against Operational Plan Action Steps
Monthly Monitoring against Operational Plan deliverables
Performance Reporting as a standard agenda item on Management meetings
Climate and Culture Survey
Review of the Organisational Structure
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

24. FINANCIAL INFORMATION
PERIOD: 01 APRIL TO 30 JUNE 2016
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

25. Appropriation
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

26. Appropriation
Included in goods and services is an amount of R336 million earmarked for SA Connect,
Which translates to operational goods and services of R158.6 million for the Department.
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

27. PROJECTED BUDGET TO 30 JUNE 2016 R'000
Expenditure
PROGRAMME
BUDGET
R'000
BUDGET %
PROJECTED BUDGET TO JUNE R'000
EXPEN-DITURE R'000
VARIANCE R'000
AVAILABLE TO YEAR END R'000
% SPENT
Administration 8%
48 407
52 126
(3 719)
27%
ICT International Affairs
44 710 2%
5 119
4 071
1 048
40 639 9%
ICT Policy Research and Capacity Dev
95 618 4%
23 660
17 797
5 863
77 821
19%
ICT Enterprise Develop and SOE Oversight
37%
58 816
74%
ICT Infrastructure Support
49%
6 865
0.6%
Total
100%
31%
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development
A global leader in the development and use of Information and Communication Technologies for socio-economic development

28. Expenditure per Economic Classification
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

29. Expenditure per Economic Classification
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

30. Expenditure per Economic Classification
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

31. Transfers and Subsidies
Appropriation
Actual Transfer
Available to Year End
% Spent
Foreign governments and international organisations
23 363 - 0%
National Electronic Media Institute of South Africa
77 200
Universal Service and Access Agency of South Africa
69 045
Universal Service and Access Fund
55 156
South African Post Office: Broadcasting Digital Migration
Universal Service and Access Fund: Broadcasting Digital Migration
TOTALS
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

32. TRANSFERS AND SUBSIDIES
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development

33. THANK YOU
Making South Africa a Global Leader in Harnessing ICTs for Socio-economic Development