1. Creating a Worksheet and an Embedded Chart
Microsoft Excel
Creating a Worksheet and an Embedded Chart

2. Microsoft Excel
Spreadsheet program in Microsoft Office

3. What is Excel?
A powerful spreadsheet program that lets users to organize data, complete calculations, make decisions, graph data.

5. Why Learn Excel?
The main purpose of a spreadsheet is to solve problems that involve numbers?
Spreadsheets have many uses.
Calculating grades
Prepare a budget for several months
Determine payments for repaying a loan.

6. The 4 major parts of Excel
Workbooks and Worksheets
Charts
Tables
Web support

7. Worksheets In Excel, a computerized spreadsheet is called a worksheet.
The file used to store worksheets is called a Workbook.

8. When Excel Starts…
It creates a new blank workbook called Book1

9. Workbook Is like a notebook. It is made up of column and rows
Data is put in the cells of the workbook.

10. Worksheet Spreadsheets inside the workbook.
Excel opens a new workbook with 3 sheets.
You can add additional worksheets as long as your computer has enough memory to accommodate them.

11. Active Worksheet
The worksheet that is displayed in the work area.

12. Sheet Tab Each worksheet has a sheet name that is on a sheet tab.
Located at the bottom of the workbook.

13. The Worksheet Explained
Organized into a rectangular grid containing vertical columns and horizontal rows.

14. Excel Window Labeled.

15. Rows and Columns ID
Column heading identified by a letter above the grid.
Row heading is identified by a row number on the left side of the grid.

16. What is a Cell? The intersection of each column and row
A cell is a basic unit of a worksheet in which you enter data.
Each worksheet has 16,384 columns, 1,048,576 rows for a total of 17,179,869,180 cells.

17. Cell Reference A cell is referred to by its unique address
To identify a cell, specify the column letter first, followed by the row number.

18. Active Cell The one cell into which you can enter data.
Active cell identified in 3 ways:
A heavy border surrounds the cell
Cell reference shows above column A in the Name box.
The column heading and row heading are highlighted.

19. Identifying an Active Cell

20. Gridlines The horizontal and vertical lines on the worksheet itself.
Gridlines make it easier to see and ID each cell in the worksheet.
They can be turned off, but best to leave them on.

21. Worksheet Window

22. Worksheet Window
You view the portion of the worksheet displayed on the screen through a worksheet window.
Use the scroll bars, scroll arrows, and scroll boxes to move the worksheet around.

23. Status Bar

24. Status Bar Presents info about: the worksheet,
the function of the button the mouse pointer is pointing to
or the mode of Excel.

25. THE RIBBON

26. The Ribbon The control center in Excel
Provides easy, central access to the tasks you perform while creating a worksheet.
The ribbon has:
Tabs, groups, and commands.
Each tab surrounds a collection of groups
Each group contains related commands.

27. More on the Ribbon Has seven top-level tabs:
Home, Insert, Page, Layout, Formulas, Data, Review and View.

28. Home Tab

29. Home Tab is.. Called the Primary tab
Contains groups with the more frequently used commands.
The active tab is the tab currently displayed.

30. Dialog box Launcher
When click displays a dialog box or a task pane.

31. Dialog Box
Contains additional commands and options for the group.

32. Task Pane
Is a window that has more commands and can stay open while you work on the worksheet.

33. Formula Bar Appears below the Ribbon
You can make bigger by dragging the sizing handle or clicking the expand button.

34. The Excel Window

35. Selecting a Cell To enter data into a cell, you first must select it.
Easiest way to select a cell (make it active) is to use the mouse and click.
Use the arrow keys to move around the spreadsheet.

36. Entering Text
In Excel, any set of characters containing a letter, hyphen (as in a phone number) or space is considered text.
Text is used to:
Place worksheet titles, column titles, and row titles on the worksheet.

37. Alignment of Text Excel left-aligns text in a cell.
Left-aligned means the cell entry is positioned at the far left in the cell.
When text is longer than the width of a column, Excel shows the overflow characters in adjacent cells to the right as long as these adjacent cells contain no data.

38. Correcting Mistakes While Typing
If you type the wrong letter, and see it before you hit ENTER, use the BACKSPACE key to delete characters.

39. Level 2--Packet
Formulas, Functions, Formatting and Web Queries

40. Entering Numbers
You can enter numbers into cells to represent amounts.
A number can contain only:
, - ( ) / $ % E e
If a cell entry contains any other keyboard character (including spaces) Excel interprets it as text and treats it accordingly.

41. Formula Equation that performs a calculation.
Function is a preset formula.
Every formula begins with an =
Formula includes:
Equal sign =
Values or cell references
Operator (* + - /

42. Automatic Recalculation
Every time you enter a value into a cell in the worksheet, Excel automatically recalculates all formulas.

43. Enter a Formula using Keyboard=
Manually type in formulas such as =d4*c4
Use the FILL HANDLE to copy the formula to adjacent cells.

44. Fill Handle

45. Point Mode An alternative to entering the formulas in cells
Use the mouse to point and select cells for use in a formula.
Even with Point Mode you must type the = and the operator (* + -, etc.)

46. When should I use Point Mode to Enter Formulas?
Using Point mode to enter formulas often is faster and more accurate than using the keyboard.

47. Fill Handle
A small rectangle in the lower-right corner of the active cell or active range.

48. Range Finder
Easy way to verify that a formula references the cells you want it to reference.
Use to check which cells are referenced in the formula assigned to the active cell.
Allows you to make immediate changes to cells referenced in a formula.

49. Formatting Numbers Using the Ribbon

50. Accounting Number Format
To add a dollar sign to a number, you should use the Accounting number format.
Shows a dollar sign to the left of the number, inserts a comma every three places to the left of the decimal point
Displays numbers to the nearest cent.

51. Fixed Dollar sign A dollar sign displayed to the far left in the cell
Often with spaces between in and the first digit.

52. Floating dollar sign
Appears immediately to the left of the first digit with no spaces.

53. Comma Style Format
Used to tell Excel to show numbers with commas and no dollar sign.
Can be assigned to a range of cells by clicking the Comma Style button
Inserts a comma every 3 spaces to the left of the decimal point
Causes numbers to be displayed to the nearest 100ths.

54. Best fit or Auto adjust
The width of the column will increase or decrease so the widest entry will fit in the column.
######## in a column means the column is too narrow.

55. Merging Cells
Creating a single cell by combining two or more selected cells.
Select the cell range
Click the Merge and Center button
Worksheet titles and subtitles are usually merged and centered over a worksheet.

56. Merge and Center Button
Home
Merge and Center
Fill Handle

57. Printing the Worksheet
Use print preview
Turn on gridlines—I want them to show
Create a header for the class
Print in landscape

58. What is print preview?
An option that allows the user to see what will be printed.
Always use print preview before printing.

59. Printing a Worksheet.
Sometimes you need a printed copy of a worksheet.
You can print a worksheet by clicking the File Tab on the Ribbon and then clicking print in the navigation bar to display the Print tab.
The print tab allows you to select the number of copies to print, a printer, the parts of the worksheet to print, and the way the printed worksheet will look.

60. Portrait orientation The print setting include the page orientation.
Portrait orientation for a page turned so that its shorter side is at the top and
Landscape orientation for the page turned so that it’s long side is at the top.

61. Values Version of Worksheet
Shows the results of the formulas you have entered
Doesn’t show actual formulas used.

62. Formulas Version Shows the actual formula you have entered
Press CTRL + ACCENT MARK (` )
Useful for debugging a worksheet.

63. Questions?