1. Emergency Operations Plan (EOP) Training
Strategic emergency education

2. Krista Salinas Heather Jones
introductions
Krista Salinas Heather Jones

3. Basic Plan How many of your school districts have an EOP?
How many have read it?

4. Purpose and situation overview
Explain why you have a plan
Decide who will be using the plan and how

5. Concept of Operations
In the event of a large-scale emergency, available government and county resources will be overtaxed and may be unable to respond to all requests for assistance. The plan assumes that schools must be self-sufficient for a time and may be required to make crucial decisions to keep students and staff safe.
School district resources may be overwhelmed during a large scale emergency
Responders may be over taxed
Schools may be on their own
This plan will be a guide for the schools and the school district

6. the following assumptions may be made concerning the plan:
Depending on the severity and scope of the emergency, the site EOP and its Incident Command System may or may not be activated.
The school site administrator or district administrator will determine if it’s necessary to partially or full staff the site teams based on the nature of the emergency.
When a local emergency is proclaimed, the district’s policies and procedures outline in this plan become effective.
School district employees are familiar with the EOP and will execute their assigned responsibilities.
National Incident Management System (NIMS) compliant.
Eop may not be activated, depending on emergency
Staff familiar with plan
Nims compliance – federal grant dollars and for fema reimbursement

7. hazards known to affect the School District
Earthquake
Hazardous Materials Release
Flood
Dam Failure
Wildfires / Structure Fires
Pandemic Influenza
Landslides
Criminal Threats or Actions
Tsunami
Volcanic Eruptions
Severe Local Storms
Ask participants for examples of hazards in their area.

8. Emergency management activities are often associated with the following five phases
Prevention preparedness response recovery mitigation
Then start all over again

9. Organization and Assignment of Responsibilities
Each school is responsible for protecting the life of the students, staff, and visitors, the property of the school district, and environment around the school. It is the responsibility of the school administrators to ensure that the school staff are trained and well prepared, and that the school has a functional EOP.
The district office must also be prepared to provide off-site support, such as leadership and assistance with response and recovery, when the incident happens at school sites within the district. It is the responsibility of the Superintendent to ensure that both the district office and school site employees are trained and well prepared, and that every site, including the district office has a functional EOP.
School responsible for life safety, property and environment
School district responsible for preparing staff students so they can respond effectively to emergencies

10. Information Collection, Analysis, and Dissemination
As part of a regular school year, each school site should discuss emergency procedures and collect emergency information from parents.
For parent notification and for current data for the reunification center if needed.

11. During an emergency, school district staff should ensure that communications occur with:
All site employees
Other on-site facilities such as pre-schools, special education classrooms, day care programs
Parents
Emergency responders, via 911, if necessary
When the earthquake hits, how are you going to communicate
During the Burlington bridge collapse phones were saturated

12. Example of required school drills:
4 fire evacuation drills per school year
4 lockdown/lockout drills per school year
1 shelter-in-place drill per school year
1 earthquake drill per school year
Involve responders in these drills
Talk with staff and students regularly for questions regarding how the drills went, what can be improved on
Some schools vary on how they conduct these drills

13. Administration, Finance and Logistics
If school resources prove to be inadequate during an incident, the school district will request assistance from local emergency services, other agencies, and industry in accordance with existing mutual aid agreements and contracts.
The School District will utilize ICS forms during an emergency to help track resources, including staff, and any emergency financial decisions made.
The ICS Section Chiefs will maintain accurate logs on ICS form 214 recording key incident management activities.
The ICS Finance and Administration Section Chief will maintain detailed records
of costs for incident management and operations.
Mutual aid
Ics forms to track finance, key incidents, and costs for reimbursement

14. Plan Development and Maintenance
The School District Emergency Operations Plan should be developed for school sites and district offices as a basic template to be modified for each site.
The EOP should be modified by a team consisting of administrators and staff, working with first responders in the local jurisdiction.
Developed for your specific school and school district
Work with responders on plan

15. This EOP will be reviewed annually:
Functions should be pre-assigned, preferably before the beginning of each school year.
Staff contact information should be updated.
New personnel should be assigned positions.
Procedures will be revised as needed.
Planning for training and drills will be established.
Updates will be recorded.
New procedures lessions learned from drills new personnel

16. Personal Preparedness
Staff members should develop personal and family emergency response plans. Each family should anticipate that a staff member may be required to remain at school following a catastrophic event. Knowing that the family is prepared and can handle the situation will enable school staff to do their job more effectively.
How will you communicate to your loved one you are ok.

17. School staff should have access to the following training, I.E.:
 Federally required IS-100 or IS-100-SC
General awareness training for all staff, including access and functional needs considerations
First Aid and CPR training
Critical Incident Stress Management (CISM) Pre-Incident training

18. Practice:
Practicing the plan consists of orientation, tabletops, drills, functional exercises, etc. It is recommended that schools start with basic orientation and tabletop exercises prior to engaging in full-scale simulations or drills. It is important that training and exercises include access and functional needs discussions or scenarios.
Tabletop first then drill
Involve responders
Let the community and parents know what your doing

19. Appendix: Maps to consider
Individual Maps of each School in the District
Fire District maps
Base map of County
School District map
Hazard Zones maps

20. Several annexes can accompany the EOP; for example:
Lockdown, Lockout, Evacuate and Shelter Annex
Communications and Warning Annex
Family Reunification Annex
Continuity of Operations (COOP) Annex
Public Health, Medical and Mental Health Annex
Security Annex

21. Hazard and Threat Specific Annexes
The hazard-and-threat specific annexes provide unique procedures, roles and responsibilities that apply to a specific hazard. They often include provisions and applications for warning the public and disseminating emergency public information.
What to do if…..
If this then….

22. Lets play a game….

23. Hazards and threats: Wild Fire Run Forrest Run Bomb Threat
Active Shooter
Earthquake
Flood
Tsunami
Dam Failure
Volcano
Landslide
Hazmat
Run Forrest Run
See Something, Say Something
Run, Hide, Fight
Drop, Cover, and Hold On
Don’t Play in the Mud Puddle
Let’s Get Higher
Get out of the Way – Quick
Don’t Touch the Lava – It’s Hot
Get Away from the Muds, Rocks, and Trees
Thumbs Up

24. School Emergency Response Team

25. Questions???