1. October 7th, 2015
Web Platform 9/24 Deployment Training

2. Agenda
Introductions
Web Platform Deployment Overview- review the final full list of enhancements/fixes deployed on 9/24
Questions
Council Based Ads Component- councils have the ability to assign ads (right rail graphics) to specific pages.
Embedded Flash Component(s)- councils have the ability to host and author Flash Videos or HTML 5 files
National Workflow- a seamless way for GSUSA to make updates to any of the 35 national template pages without disrupting any canceled inheritance decisions made by councils.
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3. Deployment Overview
On September 24th GSUSA conducted a Web Platform deployment. We did experience some down time in the authoring environment as well as some general overall slowness across some platform sites. 
The following is the final deployment list:
Bug
Ticket : Forms and Documents Category Issue
Story
ADS - Allow councils to have different banners for different pages
Provide abilitty to host and author Flash Videos or HTML 5 files
SUPPORT- Ticket : Unable to Edit Homepage Hero Sliders
SUPPORT- Ticket : Searches show out of date info
SUPPORT- Ticket : Adding Hero Images to our home page
SUPPORT- Ticket : Search returning double results and ignoring the document descriptions
SUPPORT- Ticket : Our Forms categories are changing to other councils' again
Ticket : Other Council's forms categories displaying
Question
Ticket : Accordion component no longer working correctly
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4. Council Based Ads
Purpose: Allows councils to select what ads (right rail banners) they would like to showcase on a page-by-page basis.
Navigate to the page you would like to assign a specific add (right rail) to
Drag and drop the advertisement component from sidekick
Edit ad, check custom mode
Select which ad(s) you want to display on the page
Note: if custom mode isn't selected all ads will show on all pages by default
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5. Questions?
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6. Advanced Embedded Flash Component
Purpose: Provide the ability to host and author Flash Videos or HTML 5 files (ex. Interactive Volunteer Training Videos)
Note: this option is more advanced and should only be used if you are embedding a HTML 5 file or flash video that is NOT created using Adobe Captivate.
Upload to “swf” (flash) file into your respective DAM folder.
Drag the Embedded Flash component onto the page where you wish to display the video
Copy and paste the “htm” file into a word document (this will make it easier to edit the code)
Copy and paste the first part of the code into the HTML box inside the component. IMPORTANT: remember to add a closed “body” (</body>) tag after the last “</div>”
Copy and paste the remaining code into the JavaScript field inside the component. IMPORTANT: remove ALL “script” tags from within the JavaScript. (see screenshot)
Copy and paste the location of the “swf” in the DAM into the JavaScript field (see screenshot).
Change the dimensions within the code to 530 x 400. (ex: “captivate” , “530” , “400” , “10”, )
Hit ok. The flash should run now.
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7. Advanced Embedded Flash Screenshot
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8. Embedded Flash Component
Purpose: Provide the ability to host and author Flash Videos or HTML 5 files (ex. Interactive Volunteer Training Videos)
Note: this option is the easier of the two. It should be used when embedding an HTML 5 file or Flash video that HAS been created using Adobe Captivate.
Upload the “swf” file to your DAM
Drag and drop the “embedded flash” component onto the page
Click “edit”
Set the path (magnifying glass icon) to the “swf” file you uploaded to your DAM
Set the desired width and height of the video
Select “default” as the Scaling Type
Click “ok”
Activate page
Note: This option has NOT been deployed yet. It will be deployed on Thursday 10/8 at 11:00am ET
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9. Embedded Flash Component Screenshot
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10. Hyperlinking swf file from DAM onto a page
And behind door number three…
With the build of the Embedded Flash component you also have the option to hyperlink an swf file from the DAM onto a page using a text or text and image component.
Upload the swf file to your DAM
Drag and drop a text component onto a page
Highlight and hyperlink the desired text to the swf file
Check “open in new window”
Click “ok”
Activate page
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11. Questions?
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12. National Workflow
The purpose of the National Workflow is to establish a simple and effective way for GSUSA to communicate with the councils whenever a change or update has been made to any of the National Template pages . We will be modifying certain components on the National Template pages so that each component will still be live on the page but not inheritable. For example: the button on the Join page will no longer be a locked component but it still will be populated on the page with the rest of the inherited components when this page is pushed to a council site from the National Template.
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13. National Workflow: Scenario 1
When GSUSA modifies a component within the National Template that a council has NOT canceled the inheritance of the following will occur:
The national change will automatically take effect
There will be no sent out to the council notifying them of the change. This keeps the workflow simple, easy to get updates, no back log of unapproved workflows and no spam s
To take a look at what has is been updated councils can go to the DXP Support site wwww.dxp.girlscouts.org
The councils will need to understand that by keeping the components configured (locked) they have elected to receive all updates made by GSUSA
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14. National Workflow: Scenario 2
When GSUSA modifies a component within the National Template that a council HAS unlocked the inheritance of the follow will occur:
An will be sent out to the council notifying them of the national change
After reviewing the changes a council can either decided to relock the component back and receive the national updates or they can keep the component unlocked and make the updates manually
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15. Example:
Dear Council, It has been detected that one or more components on the following page(s) has been modified by GSUSA. Please review and make any updates to content or simply reinstate the inheritance(s). If you choose to reinstate the inheritance(s) please be aware that you will be discarding your own changes (custom content) that have been made to this page and will immediately receive the new national content. National page URL: /content/girlscouts-template/en/about-girl-scouts/who-we-are.html Your page URL:
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16. Next Steps
In order to have s sent out to councils when the National Workflow has been pushed you will need to add in a primary and secondary contacts to your site. Steps on How to Add in National Workflow Address: Homepage > Page Properties> Girl Scouts tab> Scroll to the bottom of the page> Enter in primary and secondary address > Activate the homepage. The Web Platform Migration team will be happy to do this for you! Please send your respective GSUSA Content Analyst the primary and secondary address you wish to add. Note: These contacts are the ONLY ones who will receive an notification IF the system detects that you have a canceled inheritance on a national page that has had the National Workflow applied to it.
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17. Questions?
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18. Please email Meredith Kaufman mkaufman@girlscouts
Please Meredith Kaufman if you have any further questions. Thank You!