1. the cu denver academic calendar

2. the cu denver academic calendar
Click on the calendar for the term
Main Academic Calendar is for Main Session Courses
Other Sessions- Curriculum Management Page

3. ACADEMIC CALENDAR
Drop Dates
You must DROP your classes via UCDAccess by 5:00 PM to receive a refund.

4. ACADEMIC CALENDAR
Drop Dates
On this date you must drop all your courses by 5PM to avoid $100 drop fee per course.
On this date you must drop all your courses by 5PM to avoid $100 drop fee per course.

5. ACADEMIC CALENDAR
Late Add Process
Prior to this day, students can enroll through the UCDAccess Portal
The Late Add form is required to add courses during the second week of classes through Census date of regular fall or spring semesters only.
This does not apply to courses taken during the Maymester or Summer semester.
The Late Add form is required to add courses during the second week of classes through Census date of regular fall, spring, or summer semesters only. This does not apply to courses taken during the Maymester. For processing purposes, only one course may be added per Late Add form.

6. Census Date After this date:
ACADEMIC CALENDAR
Census Date
After this date:
Withdrawn courses are assessed a “W” grade
Students are assessed full tuition
Withdrawals after this date may impact financial aid
COF Hours are used
Students need a completed SAF with authority approval to enroll
After census through the 10th week of classes, a student may withdraw from most courses using the UCDAccess Portal. 

7. ACADEMIC CALENDAR
Late withdrawals
Through the 10th week of the semester (4th week for summer semester), students can withdraw from their classes through their student portal through UCDAccess.
At the start of the 11th week (5th week for summer semester) through the Wednesday before finals week, students must submit a Late Withdrawal Petition to their home college.
If the Late Withdrawal or Retroactive Withdrawal petition is approved, students are withdrawn from the courses indicated on the petition and a grade of W is recorded on their academic record.
If the Late Withdrawal or Retroactive Withdrawal petition is not approved, students remain enrolled in the course.      

8. Retroactive Withdrawals
ACADEMIC CALENDAR
Retroactive Withdrawals
After this deadline, students must complete their School/College Retroactive Withdraw Process
Students still receive a “W” and is assessed tuition if a Retroactive Withdraw is granted

9. Questions?

10. ACADEMIC CALENDAR
Academic Catalog
Official source of CU Denver graduation requirements and policies
Published using product called “Acalog”
Updated annually
Officially designated catalog editors for each school/college/office
Two separate catalogs: undergraduate and graduate
Covers downtown campus (Anschutz has their own)
Available at catalog.ucdenver.edu
Defaults to current published undergraduate catalog
Graduate catalog and archive available via dropdown

11. Annual Catalog Updates
ACADEMIC CALENDAR
Annual Catalog Updates
Published catalog copied as draft in early fall
CU-SIS course revision deadline October 1
Course snapshot uploaded to Catalog once per year (early Oct.)
After course upload, catalog open for edits from Oct-Jan
Graduate Catalog directly edited by designated editors
Undergrad catalog
Editors directly edit school/college and department pages (“Hierarchy”)
Editors submit changes to Academic Policies, Graduation Requirements and Program pages to RO for processing in Acalog
Catalogs officially published April 1 of each year

12. ACADEMIC CALENDAR
Catalog Tour
catalog.ucdenver.edu

13. Questions?

14. FERPA Family Educational Rights and Privacy Act of 1974
ACADEMIC CALENDAR
FERPA
Family Educational Rights and Privacy Act of 1974
“A Federal Law designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate and misleading data through informal and formal hearings.”
In other words, university employees may not disclose confidential information about students, nor permit inspection of their records without written permission.
With some specific exceptions
Students have a right to inspect/correct their records

15. FERPA Basics Entire institution is governed by FERPA
ACADEMIC CALENDAR
FERPA Basics
Entire institution is governed by FERPA
Student record is made up of many parts in many different media
We are all responsible for maintaining student records and protecting their privacy
All university employees must have a legitimate educational interest to access a student record
All students “in attendance” at the University have FERPA rights
Age is not a factor
Rights officially kick in when students first attend class and continue through their lifetime
Former students are also covered by FERPA

16. Directory Information
ACADEMIC CALENDAR
Directory Information
Information that can be released without students’ consent.
Defined by the university as:
Student name. If provided, a preferred name will be used when there is not a documented business or legal reason to provide a student’s primary name. Students may also select a diploma name for graduation and commencement materials.
Hometown (city, state).
Campus address*
Dates of attendance
Previous educational institutions attended
School/college or division of enrollment
*Campus addresses are only disclosed to requestors who agree not to use them for solicitation.

17. Directory Information
ACADEMIC CALENDAR
Directory Information
Information that can be released without students’ consent.
Defined by the university as:
Majors, minors and field of study
Classification level (e.g., freshman, sophomore, graduate student)
University-recognized honors and awards
Degree status (e.g. expected graduation date and/or conferral dates/terms)
Enrollment status
Employment related to student status (e.g. teaching assistant, resident assistant or work-study) and dates for positions held
Participation in officially recognized activities/sports, including height and weight of athletes
Photos and videos taken or maintained by the university

18. Non-Directory Information
ACADEMIC CALENDAR
Non-Directory Information
Any information from a student record that is not specifically defined as directory information
Special care should be taken with sensitive information, such as:
GPA and grades
Student’s address and telephone number
Class schedule
Social Security Number
Health and behavior information included in advising notes

19. What Can I Release? Directory information is releasable to anyone
ACADEMIC CALENDAR
What Can I Release?
Directory information is releasable to anyone
Permitted but not mandatory
Students may request that NO directory information be released
Non-directory information cannot be released without student consent
Additional info may be released with student permission

20. ACADEMIC CALENDAR
FERPA Release Access
Students provide access to non-directory information through the UCDAccess Portal
It can be updated anytime to add or remove access

21. Step 1: Log into the Portal
ACADEMIC CALENDAR
Step 1: Log into the Portal
Log into the UCD Access Portal and select Student Center

22. ACADEMIC CALENDAR
Step 2:Click on Profile

23. Step 3: Click FERPA Release
ACADEMIC CALENDAR
Step 3: Click FERPA Release

24. Step 4: Fill in FERPA Information
ACADEMIC CALENDAR
Step 4: Fill in FERPA Information

25. ACADEMIC CALENDAR
Step 5: Check CU-SIS
Follow this path to look up who a student has released information to:
Main Menu- Campus Community- Personal Information (Student)-Biographical (Student)- Student FERPA-Review FERPA Display

26. ACADEMIC CALENDAR
FERPA Release Screen

27. ACADEMIC CALENDAR
Step 1: CU Guest Access
Students can also give access to student records through a Portal called CU Guest Access

28. Step 2: Fill in Guest Information
ACADEMIC CALENDAR
Step 2: Fill in Guest Information

29. Step 3: Log into CU Guest Access
ACADEMIC CALENDAR
Step 3: Log into CU Guest Access
Guests receive an with directions for setting up their CU Guest Account and how to log in.
Students can alter access at any time.

30. Questions?

31. OFFICE OF THE REGISTRAR
UNIVERSITY OF COLORADO
OFFICE OF THE REGISTRAR
Student Commons Building | 1201 Larimer Street Room 5005 | Campus Box 116 | Denver, CO 80204
Phone | Fax | |