1. ARRA Update & Ed Jobs Fund
NMSBO Workshop
March 16, 2011
Louis Burgess
Grants Coordination and School Support

2. Topics SFSF-Education Stabilization ARRA Reporting Requirements
Section 1512
Final Expenditure
Grant Reports
Education Jobs Fund
MEGSPlus

3. SFSF-Education Stabilization
Final year of ESF funds
$184 million state wide
$116 per pupil cut; 22b
Replaces State Aid cuts
Section 22b adjustments?
Grant number:
Start Date: July 1, 2010
End Date: September 30, 2011

4. Final Expenditure Reports
Report when funds 100% drawn
MUST report within 60 days
New MDE memo 3/3/11
Close out 0910 FERs

5. SFSF-Education Stabilization
Monitoring
On-site; desk reviews
Final Expenditure Reports
Salaries and benefits
$0 FERs submitted(?); request to re-open
Post ARRA Whistleblower poster
2011 update
Will look at all grant years
On-site schedule complete, letters going out
Desk reviews to be determined

6. ARRA: Through September 30, 2011
Direct Education
Title I, Part A
ARRA School Improvement Grants
Title I, Part D
Title II, Part D Educational Technology
Competitive and Formula
Title X, Part C Homeless
IDEA Special Education
Flowthrough, Preschool, Early On Michigan
State Fiscal Stabilization 6

7. ARRA: Draw ARRA Funds First!
Caution
See MDE Memos
Unspent ARRA Funds /30/2010
ARRA Grant Awards /30/2010
IDEA ARRA Grant Awards 9/16/2010
2011 Monitoring Reviews 2/17/2011
2011 Grant Report 2/17/2011 7

8. ARRA Reporting Section 1512 Reporting Program Performance Reporting
Grant Report
Final Expenditure Reporting
Financial Information Database

9. SFSF-ESF reports Due for each grant award

10. Accountability and Transparency
Reports are posted on websites (federal and/or state)
Keep separate accounting ledgers for ARRA funds
Expect to be monitored

11. Section 1512 Reporting
Quarterly reporting for each ARRA/Ed Jobs grant award
Report until you file your FER
Extensive guidance available in MEGS Help
MDE is responsible to submit report 10 days after each quarter
Modifications Required Status
Quarterly updates :
How many jobs were created or retained
Description of type of jobs created/retained
Vendor information on any vendors contracted using ARRA funds
Infrastructure expenditures (IDEA, ESF only)
Description of grant activities

12. Section 1512 Report ARRA Report due dates:
2011: April 5; July 5; October 5
Ed Jobs Report due dates:
2011: April 5, July 5, October 5
2012: January 5, April 5, July 5, October 5
Districts are required to maintain active registration in Central Contractor Registry (CCR)
Ready in MEGS three weeks prior to submission
Report Due status
Amend Application

13. EDUCATION JOBS FUND
Provides $318 Million to Michigan for assistance to save or create education jobs for SY
Confusion with SFSF-ESF funds
New Federal grant program
One time additional money
Not $ for $ offset with Section 11d
Grant Number
Start Date: 8/10/2010
End Date: 9/30/2011

14. How to get Ed Jobs Fund
Must have an ARRA Education Stabilization Fund Grant submitted in MEGS
Must complete certification in MEGS
Read the updated assurances
Review the use of funds
Understand there will be Section 1512 reporting

15. The ARRA SFSF-ESF Application

16. Ed Job Fund Certification
In order to receive Education Jobs Funds (Ed Jobs Funds) my district: a) Will comply with all assurances and certifications related to the Ed Jobs Funds, CFDA A; b) Will read the Important Information related to Ed Jobs funds; c) Understands the acceptable uses of Ed Jobs funds; d) Understands that quarterly Section 1512 reports must be submitted to the Michigan Department of Education in accordance with specified deadlines; and e) Understands that a Data Universal Numbering System (DUNS) number and current Central Contractor Registration (CCR) information must entered into the Education Entity Master (EEM). All of the above documents are contained in the Education Stabilization Grants application or the MDE Grants Website under What’s New: Education Jobs Fund.

17. Ed Jobs Carryover
All sub-recipients will be able to submit an extension request in MEGS
All requests will be granted
Will extend end date to 6/30/2012
Certification in MEGS in May to request

18. Use of Funds Compensation, benefits and other expenses
Support services, necessary to retain existing employees
Recall or rehire former employees
Hire new employees, in order to provide early childhood, elementary, or secondary educational and related services
Building level focus; no central administration

19. Use of Funds (con’t.)
“Compensation and benefits and other expenses, such as support services.”
Includes:
Salaries
Performance bonuses
Health insurance
Retirement benefits
Incentives for early retirement
Pension fund contributions
Tuition reimbursement
Student loan repayment assistance
Transportation subsidies
Reimbursement for childcare expenses

20. Use of Funds (con’t.) In addition to teachers:
Principals, assistant principals
Academic coaches, athletic coaches
In-service teacher trainers, classroom aides, counselors
Librarians, secretaries
Social workers, psychologists, interpreters, physical therapists, speech therapists, occupational therapists, nurses
Information technology personnel
Security officers, custodians, maintenance workers, bus drivers, and cafeteria workers

21. Prohibited use of Funds
General administrative expenses
Operation of the superintendent’s office or board of education, including the salaries and benefits of district-level administrative employees
District-level support services
Payment of expenditures for fiscal services, program planners and researchers, and human resource services

22. PSA Wrinkle Updated USED guidance; 10/15/10 MDE guidance; 10/25/10
A PSA may not use the funds to pay for contractual school-level services by individuals who are not employees of the PSA (e.g., janitors employed by an outside firm)
Management companies are contractors
Common Law Agency Test
Contract with another LEA
Updated USED guidance; 10/15/10
MDE guidance; 10/25/10

23. Ed Jobs Reporting Quarterly Section 1512 reporting
Jobs created or retained
Final Expenditure Reporting (CMS)
Increased Monitoring
On Site & desk reviews
Additional guidance expected

24. MEGS+
Coming soon!

25. MEGS+ Will replace MEGS and CNAP Upgrade to current technology
Improve performance and reliability
Reduce recurring annual costs
Implementation phased over the next year

26. New Look and Feel

27. Applications: Similar Structure

28. MEGS+ Coordinates Both Systems
Add Users
Contact Agencies
Use the system where the specific application resides

29. Initial Applications DeLEG Adult Learning (April 1) Special Projects
WIA Core Programs
21st Century Community Learning Centers (April 15)
School Meals (May 2)
Military-Connected Children (May)

30. Transition Generic training will be provided, via the web
Program Offices will supplement with application-specific training and information
Further guidance on transition considerations will be provided

31. CHALLENGES MEGS+ is based on a commercial off-the-shelf product
Different look and feel
Some different terminology
MDE will make adjustments
MEGS developed over nine years
There will be period of adjustment
MEGS developed over ten years

32. Questions?
Standard Account Codes and District Financial Reporting Requirements
Glenda Rader
Section 1512 Reporting
Eric Lipinski
Ed Jobs Fund/SFSF-ESF
Alyssa Sagolla