1. 2019 Council on Legislation Representative Training

2. What is the Council?
Rotary’s Parliament

3. Council on Legislation History
1933: Created and meet every year at the Convention
1954: Begin meeting every two years
1972: Become official legislative body
1974: Start meeting every three years
1977: Start meeting independently of Convention
2001: Start meeting in Chicago
2016: Hold a separate Council on Resolutions

4. Year one: Representatives Year two: Proposed legislation
Council Cycle
Year one: Representatives
Year two: Proposed legislation
Year three: The Council on Legislation
(Council on Resolutions is held each year within this cycle)

5. Voting Members Non-voting Members Council Representatives
Members of the COL
Council Representatives
Voting Members
Chair
Vice chair
Parliamentarian
Constitution and Bylaws Committee
Members-at-Large
RI president
President-elect
RI Board of Directors
Rotary Foundation Trustee
Past RI presidents
General Secretary
Secretary
Non-voting Members

6. Enactments What is an Enactment? Changes constitutional documents
Includes purpose and effect statement
Considered every 3 years

7. Resolutions What is a Resolution? Requests of the RI Board or Trustees
Do not change RI’s constitutional documents
May be submitted directly to the Board as petitions

8. Council on Resolutions
Occurs annually, online
Each district’s Council representative participates
Deadline for submitting resolutions is 30 June each year
2018 COR – 15 October – 15 November 2018 (resolutions available for viewing on 1 October)
The Council on Resolutions meets annually online through the My Rotary website. As you know, the COR is not a traditional meeting where everyone is online at the same time viewing and voting on resolutions. Rather, beginning on 1 October, Council members are able to read resolutions and then on 15 October, district Council representatives can begin voting.
The deadline for submitting resolutions is 30 June each year. Resolutions are then published on 1 October and voting runs from 15 October to 15 November. Results are published by 20 November.
**If asked about debate**
Debate is not included in the COR. The goal was to make the site as simple to use as possible and including debate, with real-time translation, made the process much too complicated. If you have a question about a certain resolution, you are always welcome to Council Services staff and they will be able to help you. If you want to discuss resolutions with members of the Council, there is a discussion feature in the Council on Legislation workgroup that all voting and non-voting members of the Council have access. While staff is able to view the discussion, they are not moderating nor translating it.

9. Items Transmitted to Council 357 220 200 181
Council Statistics
2007
2010
2013
2016
Items Transmitted to Council
357
220
200
181
Enactments
174
128
151
117
Resolutions
183 92 49 64
Items Adopted 97 66 59 61 47 53 38 19 6 14
This is an historical breakdown of legislation at the Council. As you will note, typically, about 30 to 40% of the proposed enactments are adopted, while 10 to 20% of the resolutions are sent to the Trustees and Board.
For perspective, during the first year of the COR approximately 45% of the Resolutions proposed were adopted. (17 adopted from 38 proposed.)
2019 will be the first year where only enactments will be considered at the Council on Legislation.

10. Preparing for the Council

11. What Should Representatives Do?
Complete Council training
Study the legislation
Prepare introductions for your district’s items
Read the recommended Rules of Procedure
Talk to Rotarians and clubs in your district, but keep an open mind until you hear debate
Remember to ask yourself:
Is the proposal’s purpose clear?
What is best for Rotary as a whole?
Enjoy the COL!

12. Attending the Council
Let’s move on to what you can expect for the 2019 Council on Legislation.

13. Representatives stay at Hyatt Regency Chicago (new location)
At the Council
Representatives stay at Hyatt Regency Chicago (new location)
Breakfast, lunch, and the Council take place in the hotel
Restaurants are in area for dinner
Representatives will all stay at the Hyatt Regency Chicago, just steps from the Magnificent Mile. This is a new hotel for the 2019 Council.
The Council chambers are located in a large ballroom in the hotel. Breakfast and lunch will be provided in the reserved dining room on the same floor as the Council chambers.
For dinner, representatives can visit one of the many wonderful restaurants in the area (information about expenses and reimbursements will be provided in the registration booklet that will be available in November).

14. Bring a tablet or mobile device
At the Council
Bring a tablet or mobile device
Use the Council app to access the legislation, amendments, and other materials
Business attire for meeting
We will once again have an app for the Council, that you can use to access all of your materials electronically. It will include all legislation, the rules of procedure, amendment and withdrawal forms, your program book, and other resources. Council Services will notify you once it is available to download.
The Council on Legislation is a business meeting, and attendees are expected to dress accordingly. During the working part of the day, business attire (customary to the attendee’s country) is considered appropriate. Be aware that the hotel is air-conditioned and can be quite cool. Attendees should consider bringing a suit jacket, blazer, or sweater to all sessions.

15. When you arrive: Check-in to the hotel
Arrival
When you arrive:
Check-in to the hotel
Stop at the meeting registration desk for registration materials
Visit the app help desk
Pick up a binder, if needed
When you arrive at the hotel, you will want to check in to your room in the hotel lobby. Once you are checked in to the hotel, you will also need to stop at the Council registration desk on the ballroom level. This is where you will pick up your registration packet, name badge, and seat assignments for the week. The registration desk will be open on Saturday, Sunday, and Monday morning.
If you need any help downloading or navigating the Council app, please stop at the App Help Desk. Staff will be available to help you.
If you requested that a binder be held for you at the Council, rather than mailed to you, please pick up your binder after you register. The Council will only have binders for those who request them ahead of time.
The opening and orientation session will be held in the afternoon on Sunday, 14 April in the Council chamber.

16. A sample daily schedule is:
Typical Day
A sample daily schedule is:
Breakfast
Council Plenary Session
Morning Refreshment Break
Council Plenary Session
Lunch Break
Council Plenary Session
Afternoon Refreshment Break
Council Plenary Session
The Council begins work in earnest on Monday morning and goes until Thursday. The COL begins at 9am each day and ends at 5:30pm, with two 30 minute breaks and a 75 minute lunch. Depending on the amount of legislation being considered and the pace of the meeting, the length of the sessions may change. Right now, we are expecting there to be 2 full days and 2 half days.
More details will be included in your registration materials.

17. Mock Council
To help everyone to start thinking about the Council process, we are going to start with a Mock Council.
THE DEMONSTRATION WILL WALK YOU THROUGH A BASIC ENACTMENT AND THERE WILL BE TIME FOR QUESTIONS AFTER THE DEMONSTRATION.
IN AUGUST, Duane asked eight people to play a role during this session. Would the person playing the role of the Chair, Secretary, and Proposer, please come to the front of the room.
The other participants can stay in their seats until the time that the script indicates they should talk. At that time, the other participants should come to the PODIUM in the center of the room to deliver their scripted lines.

19. PROPOSED ENACTMENT 19-00 (This is the enactment for the Mock Council.)
To amend the CONSTITUTION of Rotary International as follows (page 14 MOP) Article 10 Council on Legislation Section 2 — Time and Place. The council on legislation shall convene triennially in April, May, or June, but preferably in April. The board will determine the date and place of the meeting, provided that, except for compelling financial or other reasons as determined by a two-thirds vote of the entire board, the meeting shall be held in the vicinity of the RI world headquarters in Tahiti, French Polynesia. (End of Text) PURPOSE AND EFFECT This enactment would amend RI Constitution Article 10, Section 2, to provide that the Council be held in Tahiti, French Polynesia. It is our belief that Rotary would benefit from a tranquil environment to conduct its business. FINANCIAL IMPACT This enactment would have no net financial impact on RI because revenues from additional dues to fund the Council on Legislation will be increased by an amount equivalent to the increase in expenses. The Council on Legislation had fiscal year 2013 actual expense of US$3 million, which included US$1.8 milion for 532 representatives to travel to the meeting in Chicago . If the Council on Legislation were conducted in Tahiti, French Polynesia, this could result in an increase in expenses for RI which cannot be determined at this time. An increase in expenses would be contingent upon airfare, hotel, meals, venue rental, transportation, and equipment in Tahiti, French Polynesia.
(This is the enactment for the Mock Council.)
LET’S REVIEW WHAT WE JUST LEARNED.
FORMALITIES:
THE COUNCIL FOLLOWS PARLIAMENTARY PROCEDURES AND TENDS TO BE FORMAL.
NOTE THE ORDER OF PRESENTATIONS –
SPEAKERS MUST BE RECOGNIZED BEFORE THEY SPEAK.
EXAMPLES OF WHAT TO SAY, CAN BE FOUND IN THE ONLINE TRAINING AND IN THE REPRESENTATIVE HANDBOOK.
CARDS:
THERE ARE 4 CARDS AND EACH HAS A DIFFERENT PURPOSE:
GREEN – SPEAK IN FAVOR, VOTE YES CARD
RED – SPEAK AGAINST, VOTE NO CARD
YELLOW – MAKE A PROCEDURAL MOTION (EXCEPT CLOSE DEBATE) OR PARLIAMENTARY POINT
BLUE & YELLOW STRIPE – MOVE TO CLOSE DEBATE
USE OF DEBATE:
DEBATE IS MEANT TO ADD PERSPECTIVE TO AN ITEM, EXPLAIN WHY YOU SUPPORT OR OPPOSE AN ITEM.
MAKE SURE TO GET TO A DEBATE MICROPHONE EARLY, SO THAT YOU ARE ABLE TO MAKE YOUR POINT BEFORE DEBATE IS CLOSED.
TAKE YOUR VOTING & INTERPRETATION EQUIPMENT WITH YOU, IN CASE YOU DO NOT GET BACK TO YOUR SEAT BEFORE THE VOTE STARTS.
IF SOMEONE HAS ALREADY MADE THE POINT YOU WANTED TO MAKE, SIT DOWN.
AMENDMENTS:
AMENDMENTS MUST BE SUBMITTED BY NOON THE DAY BEFORE AN ITEM WILL BE VOTED ON. THIS ALLOWS THE C & B COMMITTEE TO REVIEW IT, MAKE ANY CORRECTIONS, TRANSLATE IT, AND DISPERSE IT TO THE COUNCIL MEMBERS.
SIMPLE AMENDMENTS ( DO NOT SIGNIFICANTLY CHANGE THE INTENT) CAN BE MADE FROM THE FLOOR AT THE CHAIR’S DISCRETION. THE CHAIR WILL DECIDE IF THE AMENDMENT IS SIMPLE OR NOT,AND THERE IS NO DEBATE TO HIS DECISION.
IF YOU ARE PROPOSING AN AMENDMENT, WHETHER IT WAS SUBMITTED IN ADVANCE OR YOU ARE MAKING THE AMENDMENT FROM THE FLOOR, USE THE YELLOW CARD AT A MICROPHONE IN THE AISLE.
TIMING:
THE COUNCIL WILL HAVE OER 100 ITEMS TO CONSIDER OVER 2 FULL DAYS AND 2 HALF-DAYS, THEREFORE ADHERING TO TIME LIMITS IS VERY IMOORTANT.
PRE-TIMING YOUR PRESENTATIONS AND ARGUMENTS WILL HELP YOU MAKE ALL OF YOUR POINTS WITHIN THESE LIMITS.
THERE WILL ME MULTIPLE TIMECLOCKS IN THE ROOM.
THE CHAIR HAS THE RIGHT TO STOP SOMEONE FROM SPEAKING IF THEY GO OVER THEIR TIME LIMIT.
AT THE 2016 COL, THE TIME LIMITS WERE:
PROPOSER OPENING – 4 MINUTES
DEBATERS & OTHER SPEAKERS – 3 MINUTES
PROPOSER CLOSING – 3 MINUTES

21. Strategies at the Council
Thank you everyone. Let’s talk about how you can strategize at the Council……..NEXT SLIDE

22. Planning Your Strategy
Promoting Your Items
Working with Co-proposers
Similar Enactments
Participating in Debate
Presentations are Verbal
Timing
Think ahead about how you will help your item to pass and how you will address other items at the Council.
PROMOTING YOUR ITEMS:
THE DEADLINE STATEMENTS OF SUPPORT OR OPPOSITION ON ITEMS WAS 14 FEBRUARY 2018.
NO HANDOUTS ARE ALLOWED ONCE YOU ARRIVE IN CHICAGO.
WORKING WITH CO-PROPOSERS:
SOME ITEMS HAVE MORE THAN ONE PROPOSER.
IF SO, WORK WOITH THEM TO CREATE YOUR STRATEGY.
BEFORE THE COUNCIL DECIDE WHO WILL PRESENT THE ITEM AND IF THE CO-PROPOSER WILL SPEAK IN FAVOR OF THE ITEM.
SIMILAR ENACTMENTS:
WHILE THE C & B COMMITTEE TRIES TO COMBINE VERY SIMILAR LEGISLATION, THERE IS ALWAYS STILL THE POSSIBILITY THAT TWO SIMILAR ITEMS ARE TRANSMITTED TO THE COUNCIL.
CAREFULLY REVIEW ALL ENACTMENTS TO SEE IF ANY ARE SIMILAR TO YOUR ENACTMENT. IF SO,
CONTACT THE REPRESENTATIVE TO SEE IF THEY WILL CONSIDER WORKING WITH YOU ON YOUR ENACTMENTS. IF SO, WORK WITH THEM TO CREATE YOUR STRATEGY.
PARTICIPATING IN DEBATE:
MAKE SURE YOUR POINT IS IMPORTANT. AS MENTIONED BEFORE, DEBATE AND COMMENTS SHOULD BE IMPACTFUL.
GO EARLY TO THE MICROHONE
DEBATE CAN GET BUSY, TO HELP ENSURE YOU CAN MAKE YOUR POINT, GET TO THE MICROPHONE QUICKLY.
TAKE YOUR VOTING DEVICE AND INTERPRETATION EQUIPMEMT.
DON’T SPEAK TOO FREQUENTLY OR YOU RISK DILUTING YOUR POINT OF VIEW.
PRESENTATIONS ARE VERBAL ONLY:
TALK SLOWLY AND CLEARLY AS EVERYTHING YOU SAY IS BEING TRANSLATED INTO 6 LNGUAGES. THE INTERPRETERS NEED TO UNDERSTAND AND INTERPET YOUR STATEMENTS.
PROPOSERS ARE NOT ABLE TO USE GRAPHICS OR VISUAL PRESENTATIONS WHEN PRESENTING THEIR ITEMS.
TIMING:
TIME LIMITS ARE PROVIDED IN THE RULES OF PROCEDURE AND ARE ADOPTED IN THE OPENING SESSION OF THE COUNCIL.
BE PREPARED FOR TIME TO BE SHORTENED. IF THE COUNCIL IS MOVING TOO SLOWLY, THE CHAIR MAY SHORTEN THE TIME LIMITS.

23. Planning Your Strategy
What’s important to you?
What’s important for Rotary?
Keep in mind that what is important to you may not always be important for Rotary.
Think about what items may be better implemented at the club or district level, rather than added into the constitutional documents

24. After the Council

25. Inform clubs in your district about the results of the Council
Post-Council
Inform clubs in your district about the results of the Council
Report of Action distributed to clubs and districts within two months of the end of the Council
Clubs have the opportunity to oppose any adopted legislation

26. The adopted changes are incorporated into the constitutional documents
Adopted Enactments
Adopted enactments become effective on 1 July following the Council, unless a later date is stated in the legislation
The adopted changes are incorporated into the constitutional documents
Revised constitutional documents available
Manual of Procedure is updated

27. Important Details

28. Significant dates for the Councils
August-September 2018
Legislation for 2019 COL published
1 October –
15 November 2018
2018 Council on Resolutions
By 20 November 2018
COR results posted
November 2018
COL registration materials ed to representatives
14 February 2019
Statements of Support or Opposition due to Rotary
March 2019
COL webinar (tentative)
14-18 April 2019
Council on Legislation
By 18 June 2019
COL Report of Action and updated constitutional documents published
30 June 2019
Resolutions for 2019 COR due to Rotary
15 November 2019
2019 Council on Resolutions

29. Additional Information
Article 10 of the RI Constitution
Articles 7, 8, and 9 of the RI Bylaws
Article 59 of the RI Code of Policies
How to Propose Enactments
How to Select a Representative
Representative Handbook
Councils page on My Rotary

30. Thank you for learning about the Council!