1. Teacher Student Data Link (TSDL)
Annette Severson

2. Timeline and Process Review
Agenda
Timeline and Process Review
Snapshot Edits
Snapshot Reports Review
Resources

3. Timeline & Snapshot Process Review

4. TSDL Snapshot Timeline
11/8/2018
TSDL Snapshot Timeline
Date
Event
Wednesday, Nov 15th 2017
Interchange open
Wednesday, Jan 17th 2018
Snapshot open
Friday, June 1st 2018
Target: All districts create a TSDL snapshot
Friday, June 15th 2018
Target: TSDL Interchange files error free
Friday, June 22nd 2018
Target: TSDL Snapshot error free
Friday, June 29th 2018
Soft Deadline: Recommended date to finalize the TSDL snapshot. After this date, many school systems roll over to the next school year.
Friday, August 31st 2018
Deadline: Snapshot must be finalized

5. TSDL Snapshot Edits and Reports
Webinar Trainings
Date/Time
Topic
Tuesday, November 14th 1 -2 pm
Getting Started – What is Required?
Tuesday, December 12th 1 -2 pm
TSDL Interchange Updates and Process
Tuesday, January 9th 1 -2 pm
TSDL Interchange Edits Guide
Tuesday, February 13th 1 -2 pm
TSDL Snapshot Data Reports
Tuesday, March 13th 1 -2 pm
Overall Process Review
(Interchange and Snapshot)
Tuesday, April 10th 1 -2 pm
TSDL Snapshot Process
Tuesday, May 8th 1 -2 pm
TSDL Snapshot Edits and Reports
Tuesday, June 12th 1 -2 pm
Reports Review & Finalizing Steps
Tuesday, July 10th 1 -2 pm
Status Check – Final Steps
Tuesday, August 14th 1 -2 pm
Final Review

6. Snapshot Process No errors? Review Reports and Finalize if Accurate
Interchange files uploaded and error free
Create Snapshot ( pipeline step)
Additional Business Rules
Errors? Correct Errors in Interchange Files
Upload corrected interchange files
No errors? Review Reports and Finalize if Accurate

7. TSDL- Annette Severson - severson_a@cde.state.co.us
TSDL Fields
Course Enrollment File
Course Instructor File
Name of Field
School District/BOCES Code
School Code
Local Course Code
Section Number
SASID
Student's Last Name
Student's First Name
Student's Gender
Student's Date of Birth
Roster Start Date
Roster End Date
Student’s Grade Level
Term
Credits Granted
Final Grade/Course Completion Status
Name of Field
School District/BOCES Code
School Code
Local Course Code
Section Number
EDID
Staff's Last Name
Staff's First Name
Staff's Gender
Staff's Date of Birth
Term
Staff Role
Used to link records in the TSDL Snapshot
TSDL- Annette Severson -

8. TSDL Snapshot Edits

9. TSDL Snapshot Edit
TD068 – Duplicate records are not allowed in the TSDL snapshot. A duplicate record would have the same school code, local course code, section number, term, EDID and SASID.

10. TSDL Snapshot Reports (cognos)

11. Accessing Cognos Reports
Opens new window
Teacher Student Data Link Snapshot

12. Teacher Student Data Link Cognos Reports

13. Available Reports
Course Enrollment Records Without Instructors Reported Course Instructor Records Excluded Number of Students Reported by School Number of Teachers Reported by School Snapshot Records Excluded Due to TSDL Interchange Errors Student Discrepancy Report Student Enrolled by Course Teacher Discrepancy Report TSDL Snapshot Error Detail Report TSDL Snapshot Error Summary Report TSDL Snapshot Records

14. Course Enrollment Records Without Instructors Reported
Displays All Records from Course Enrollment file where there was no matching record in the Course Instructor file.
Records are matched based on:
School District/BOCES Code
School Code
Local Course Code
Section Number
Term
These records will have no instructor linked to the course/student

15. Course Instructor Records Excluded
Displays all records in Course Instructor file that are not being included in the snapshot
There is no matching record in the course enrollment file
Snapshots records are created using all Enrollment File records and matching those with the Instructor file based on the fields:
School District/BOCES Code
School Code
Local Course Code
Section Number
Term

16. Number of Students Reported by School
Provides headcount of students by school code/name Headcount is counting the unique SASIDs reported for each school

17. Number of Teachers Reported by School
Provides headcount of teachers by school code/name Headcount is counting the unique EDIDs reported for each school

18. Snapshot Records Excluded Due to TSDL Interchange Errors
Due to TSDL Interchange errors (either in Course Enrollment or Course Instructor) the records are not being included in the Snapshot Next Steps – review and correct TSDL interchange files and create a new TSDL Snapshot

19. Student Discrepancy Report
Displays ALL students reported in the Student Interchange that are NOT included in the TSDL Snapshot
Also calculates and displays ‘Weeks Enrolled’
Can be used to sort- those enrolled for a long period of time should be included
Can download report into excel to sort as necessary

20. Students Enrolled by Course
Provides count of students (headcount) by school, final grade/course completion status and local course code Provides total by school and final grade/course completion status

21. Teacher Discrepancy Report
Provides list of staff reported in the Staff Assignment file with job class code between 201 and 206 (teachers) that are not included in the TSDL snapshot Also provides the Teaching Subject Area reported in the Staff Assignment file

22. Error Reports
TSDL Snapshot Error Detail Report
Displays each error and record in detail
TSDL Snapshot Error Summary Report
Displays a count of records with each error code

23. TSDL Snapshot Records
Provides the full snapshot records included in your snapshot Can only provide current year due to size of TSDL snapshot files

24. Resources and Contact Information

25. TSDL Interchange Resources
Course Code Documentation found at:
TSDL Interchange Documentation found at:
Deadlines
File layouts and definitions
Business Rules
Trainings
Additional Resources – Frequently Asked Questions
Contact:
Annette Severson: or

26. TSDL Snapshot Resources
TSDL Snapshot Documentation found at:
Deadlines
File layouts and definitions
For assistance with either Interchange or Snapshot:
Annette Severson

27. Our next TSDL webinar will be June 12th from 1 – 2 pm
Thank You for Joining!
Our next TSDL webinar will be June 12th from 1 – 2 pm
Review Reports and Finalizing Steps
For assistance with either Interchange or Snapshot:
Annette Severson -