1. Hong Kong Diploma of Secondary Education Examination (HKDSE) 2019
Briefing on Pre-examination Arrangements
10 and 13 September 2018 1

2. Rundown – Part 1
Important Administrative Arrangements for September Registration
Registration Procedures using WebSAMS
Application Process in the Registration System
Q & A

3. Rundown – Part 2 (for 13 Sep Session only)
Special Examination Arrangements (SEA) for the 2019 and 2020 HKDSE
Enhancements of the SEA Online Services
Q & A

4. HKDSE 2019 - September Registration
Application Period
12 Sep to 8 Oct 2018
Category A:
24 Senior Secondary Subjects
Category B:
35 Applied Learning Subjects
Category C
(June Series)
NOT to be offered

5. CHECKLIST Before Registration
All students entering for the 2019 HKDSE are bona fide S6 students in the school year 2018/2019
School Examination Officer (SEO)/School Principal have their own login ID and password ready.
Download and read the ‘Guides to Schools for Preparing Entries - September Registration’
Read carefully:
‘Instructions to Applicants’ and ‘User Manual for the HKDSE Examination Registration System’
Read ‘Supplementary Information for Schools Using WebSAMS’ for the steps of preparing their candidates’ entry data in the WebSAMS and transmitting the data files via CDS

6. Application Procedures
Registration method
 Online Application
 Hardcopies of entry forms
Subject fees
Language subjects in Categories A: $644 per subject
Non-language subjects in Categories A and B: $431 per subject

7. HKDSE 2019 - September Registration
Payment Deadline
Not Applicable
Exam Fee
Waiver

8. WHO are eligible for Exam Fee Waiver for the 2019 HKDSE?
School candidates studying in day/evening schools approved for participation in the HKDSE
Private
Candidates

9. 2019 HKDSE School Candidates
Coverage of exam fees
2019 HKDSE School Candidates
Category A subjects
Category B subjects
Category C subjects
Supplementary Fees
Exam Fees

10. Special Arrangements for 2019 Exam Fee Waiver
Upon the School Principal’s endorsement, SEOs may print the demand notes and distribute them to individual candidates for record purposes
School candidates do not have to pay the exam fees nor apply to the Government for the payment of exam fees by themselves. The administrative procedures will be handled by their schools, the HKEAA and the Education Bureau (EDB)
Students who pass the means test of the Student Finance Office (SFO) of the Working Family and Student Financial Assistance Agency need not apply for Exam Fee Remission (EFR) for the 2019 HKDSE
The fee remission status of all eligible school candidates’ has been set as ‘full’. Upon the school principal’s endorsement, the payment status will be changed to ‘Paid’   10

11. Remind candidates to check carefully:
CHECKLIST
Before submission
Spelling of their full names (English & Chinese)
Document Type (HKID card/valid identification document) *same identification document number for the HKDSE registration and JUPAS/tertiary institution application
Subjects entered (including choice of subjects, papers / modules, musical instruments (for Music) / physical activities (for Physical Education), language version of subjects entered
Choice of exam centre district
address

12. Workflow of Special Arrangements by Schools
Schools should follow the 3 steps and return the duly signed and stamped confirmation letter, together with a hardcopy of verified ‘Fee Statement Report (September Registration)’, to the EDB on or before 15 October 2018
Upon checking by the EDB, the Government will settle the exam fees for eligible school candidates with the HKEAA 12

13. September Registration
On or before
8 October 2018
All completed registration entries should be submitted by the SEO to the School Principal for endorsement
The School Principal should endorse the entries and submit them to the HKEAA on or before 8 October 2018
October 2018
Schools will receive a confirmation letter (Letter Template) and a PDF file entitled 'Fee Statement Report (September Registration)' (Report Sample) from the School Information Management (SIM) Online Service (SIM>View>Notice) between 10 and 12 October 2018
15 October 2018
Schools are requested to verify the information (including the total no. of candidates and the no. of subjects entered) on the 'Fee Statement Report (September Registration)'
If you find any discrepancies, please inform the HKEAA immediately by calling or by to
If the information on the report is correct, the School Principal should sign the confirmation letter and send the duly signed and stamped confirmation letter together with the verified hardcopy of the 'Fee Statement Report (September Registration)' by registered mail or by hand directly to the EDB on or before 15 October 2018 (Address: Room 403, 4/F, Cityplaza 3, 14 Taikoo Wan Road, Hong Kong Attn.: CEO(HKEAA) Office Hours: Mon-Fri 8:30 am - 6:00 pm, closed during lunch hour 1:00 pm - 2:00 pm) for further processing
Please do not send the above-mentioned documents to the HKEAA

14. Important Points to Note
Important Notes
2019 HKDSE
for
(1) Registration for ApL subjects
S4/S5 repeaters entering for ‘ApL subjects only’ as school candidates are not required to seek special approval from the HKEAA or submit supporting documents
Endorsement will be made by the school principal upon confirmation with the course provider(s) via clicking the related declaration in the Registration System before the submission of entries

APPROVED

15. Registration for ApL subjects
Registration for Category B ApL subjects [including S4/S5 repeaters (if any)] must be made via the Registration System within the registration period
Pay attention to the name of the ApL subjects as some of the subject names are very similar
Otherwise, the candidates’ results of Category B subjects will not be shown on their 2019 HKDSE results notice and certificate (if applicable) nor be carried forward to the 2020 HKDSE and beyond
EXAMPLE 1
EXAMPLE 2
B662 Applied Psychology
(應用心理學)
B691 Practical Psychology
(實用心理學)
B611 Hospitality Services in Practice
(酒店服務營運)
B615 Hotel Operations 
(酒店營運)

16. Attention (2) Super-late applications for entry and subject amendment
Applications will normally not be accepted after 14 December Requests made thereafter will be exceptionally considered by the Secretary General on a case-by-case basis
Any super-late requests for changes will not be accepted after a date promulgated by the HKEAA on the Handbook for Candidates

17. In addition, the HKEAA will not provide faxed copies of question papers to wrong-centre or wrong-version candidates
No special arrangements will be made on the spot for a candidate who has registered for a wrong paper/module or who has gone to a wrong exam centre
The candidate will need to work on the version of the question papers available at the centre. However, the answers can be written in the language the candidate has registered for or intended to register for
If the candidate chooses to move to a suitable centre before he/she read the question papers, no extra time will be given for the time lost during the move

18. HKDSE 2019 Late Entry / Subject Amendment
Application Period
16 Nov to 30 Nov 2018 (tentative)
Payment Deadline
By 11:59 pm on 7 Dec 2018 19

19. Late Entry / Subject Amendment
Application for Late Entry / Change of subject entry information after the completion of registration is subject to the approval of the HKEAA and payment of supplementary fee (Note: the subject fees (if applicable) will be paid by the Government):
Supplementary Fees:
Late Entry: $398 per candidate
Addition or Substitution of subjects: HK$258 per application (irrespective of the number of subjects)

20. Substitution of a subject
Replacement of a subject by another one
Change of language version
Replacement of a paper/module in a subject by another one within the same subject e.g. adding/deleting Mathematics Extended Part M1/M2, changing M1 to M2 or vice versa, changing subject combination of Combined Science, etc.
Replacement of a physical activity by another one (for Physical Education) *Applications for amendment to the physical activities of Physical Education Paper 3 (Practical Exam) will not be accepted after 30 November 2018
Replacement of a musical instrument by another one (for Music) on or before 14 December 2018
Application for paper exemption for Music or vice versa on or before 15 January 2019

21. Application Procedures
Application method
 Online Application
Hardcopies of entry forms
Exception:
Candidates who would like to apply for amendments to the supplementary information of Music e.g. change to another musical instrument in Paper 4B, etc. are required to apply at the HKEAA Southorn Centre office (The amendment cannot be completed by the SEO via the Registration System)

22. Workflow of Special Arrangements by Schools
Schools should follow the 3 steps and return the duly signed and stamped confirmation letter, together with a hardcopy of verified ‘Fee Statement Report (September Registration)’, to the EDB on or before 13 December 2018
[***Applicable to schools that have submitted applications for subject amendments or late entries for their candidates between 16 and 30 November 2018 only]
Upon checking by the EDB, the Government will settle the exam fees for eligible school candidates with the HKEAA 22

23. Please do not send the above-mentioned documents to the HKEAA
Amendment Period
Applicable to schools that have submitted application(s) for subject amendment/late entry only
On or before
30 November
2018
All completed registration entries should be submitted by the SEO to the School Principal for endorsement.
The School Principal should endorse the entries and submit them to the HKEAA on or before 30 November 2018.
10 – 11 December 2018
Schools will receive a confirmation letter (Letter Template) and the updated 'Fee Statement Report (September Registration)' (Report Sample), which shows the supplementary fees and exam fees (if applicable) for the application(s) for subject amendment/late entry, from the School Information Management (SIM) Online Service (SIM>View>Notice) between 10 and 11 December 2018.
13 December
Schools are requested to verify the information (including the total no. of candidates and the no. of subjects entered) on the updated 'Fee Statement Report (September Registration)‘.
If you find any discrepancies, please inform the HKEAA immediately by calling or by to
If the information on the report is correct, the School Principal should sign the confirmation letter and send the duly signed and stamped confirmation letter together with the verified hardcopy of the updated 'Fee Statement Report (September Registration)' by registered mail or by hand directly to the EDB on or before 13 December 2018 (Address: Room 403, 4/F, Cityplaza 3, 14 Taikoo Wan Road, Hong Kong Attn.: CEO(HKEAA)Office Hours: Mon-Fri 8:30 am - 6:00 pm, closed during lunch hour 1:00 pm - 2:00 pm) for further processing.
Please do not send the above-mentioned documents to the HKEAA

24. Registration for Categories A & B subjects 12 Sep – 8 Oct 2018
Important Dates
2019 HKDSE
for
Event
Date
Registration for Categories A & B subjects
12 Sep – 8 Oct 2018
Registration Payment deadline
Not applicable
Deadline for late payment
Late Entry/Subject Amendment period
16 Nov to 30 Nov 2018 (tentative)
Late Entry/Subject Amendment
Payment deadline
(supplementary fee ONLY)
By 11:59 pm on 7 Dec 2018

25. October 2018
SUN
MON
TUE
WED
THU
FRI
SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
 31
Principal should endorse the entries on or before the closing date of 8 Oct 2018
Schools should return the duly signed and stamped confirmation letter together with the verified hardcopy of the 'Fee Statement Report (September Registration)' by registered mail or by hand directly to the EDB on or before 15 October 2018 25

26. Thank you

27. Confirmation Letter Template (English version only)

28. Amount of Exam Fees to be settled by the Government
Report Sample (September Registration)
Amount of Exam Fees to be settled by the Government
The level of assistance to all school candidates is set as ‘100% remission’

29. Confirmation Letter Template (English version only)

30. Report Sample (Amendment Period)
The sorting order is by supplementary fees payable. In other words, candidates who have submitted requests for late entry or addition/substitution of subject will be listed first

31. No. of subjects entered and amount of exam fees (after deletion)
Report Sample (Amendment Period) 4
$1937
$2368
No. of subjects entered and amount of exam fees (after deletion)
Actual amount of exam fees claimed (to be settled by the Government)
[including deleted subject(s)]