Determine Entitlements to Pay and Allowances

Determine Entitlements to Pay and Allowances
U.S. ARMY SOLDIER SUPPORT INSTITUTE Advanced Individual Training 542-36B10 - Financial Management AAA6B103/ Version 4.2 16 June 2015 SCOPE Determine Entitlements to Pay and Allowances is designed to train Soldiers in the fundamentals of Military Pay. The overall outcome of this lesson is to teach soldiers through analysis how to interpret a military pay account, the appropriate regulation, and supporting documents to establish claim for pay and allowances. This lesson is a culmination of previous lessons in which students learned how to efficiently search regulations, and research a military pay account. Instructors are accountable for teaching all material within this lesson. Students are accountable for learning all material within this lesson and will be assessed at the conclusion of this lesson. Throughout this lesson seek opportunities to utilize the following 21st Century Core Competencies; Character & Accountability, Lifelong Learner, Critical Thinking & Problem Solving and Tactical and Technical Competence. Method of Instruction: Lecture & Role-Play Method

Learning Objective Action: Determine Entitlements to Pay and Allowances Conditions: Given documents pertaining to pay and allowances, computer console with DMO software, Department of Defense Financial management Regulation (DoDFMR), Joint Federal Travel Regulation, DTA and handouts, standard office supplies and equipment, and awareness of Operational Environment (OE) variables and actors. Standard: With a minimum of 75% accuracy, establish proper entries and dollar amounts to update a Soldier’s DSIS MMPA for basic, special, and incentive pay including basic allowance for subsistence and other allowances.. Learning Objective Instructor Note: Inform the students of the following learning objective requirements. At the completion of this lesson, you (the student) will: Action: Determine Entitlements to Pay and Allowances Conditions: Given documents pertaining to pay and allowances, computer console with DMO software, Department of Defense Financial management Regulation (DoDFMR), Joint Federal Travel Regulation, DTA and handouts, standard office supplies and equipment, and awareness of Operational Environment (OE) variables and actors. Standards: With a minimum of 75% accuracy, establish proper entries and dollar amounts to update a Soldier’s DSIS MMPA for basic, special, and incentive pay including basic allowance for subsistence and other allowances. Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation Risk Assessment Level: Low Environmental Consideration: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Instructional Guidance: Throughout this lesson, solicit from students the challenges they experienced in the operational environment (OE) and what they did to resolve them. Encourage students to apply at least one of the critical variables: Political, Military, Economic, Social, Information, Infrastructure, Physical Environment and Time (PMESII-PT). Evaluation: This lesson will test your ability to compute pay and allowances, research finance regulations and MMPA, and properly make inputs on DMO. Students must attain an average of 75% on the examination to pass. Instructional Lead-In: Today, it is essential that all Soldiers are paid their basic entitlements to avoid unnecessary hardships. This class will prepare you to answer basic pay related questions as well as make inputs that will affect Soldiers’ pay. Learning Domain: Cognitive Level of Learning: Responding 2. TRAINING AIDS This lesson is taught in a large group classroom setting with personal computer systems, Panasonic projection televisions, Mr. Podium MP42 Lectern, indoor speakers, Touch panel TPS-3100I Crestron, Ceiling mountable projector, internet access, and dry erase/white board. Appendix A: Assessment Plan Appendix B: Slides 3. CONDUCT OF LESSON Lesson Timeline: 00 hours 15 minutes Introduction, Learning Objective, Administrative Data 00 hours 05 minutes Concrete Experience: Cost Conscious Awareness Video 00 hours 15 minutes Publish and Process 09 hours 20 minutes Generalize New Information: Introduce the lesson 00 hours 10 minutes Develop 14 hours 25 minutes Apply 03 hours 00 minutes Assessment 01 hours 00 minutes Assessment Review Total 28 hours 30 minutes (28.6 hrs)

Payroll Failures Video
payroll errors human-caused - YouTube b. Concrete Experience (05 minutes) The concrete experience serves as a trigger of past experience, knowledge, and it is also a focusing mechanism for the lesson that follows to support the teaching of new content. The collective intent is to force the student to connect to the lesson and is the precursor to intuitive thinking of experiential learning model. Discuss the bridge between the video and lesson to help the students understand the importance of assuring to accurately identify the pay or allowance and correctly input into DMO. Instructor Note: To open the video in presentation/ slide show mode double click on the television. If not in presentation mode, right click on the television and select “Open Hyperlink”. c. Publish and Process (15 Minutes) During this phase of the Army Learning Model the instructor will solicit responses of the students reaction to the concrete experience. The students will reflect on their experience and knowledge of the topic and they will begin a reconciliation of where they are and, if successful, where they will be at lesson end. The critical portion of this part of the ALM process is to force the students to reflect. As the instructor you can achieve this by asking a series of thought influencing questions, for example: What happened in the video and how could it relate to this lesson? How did the video make you feel about the personal responsibility that must be taken to mitigate causing undue hardship to Soldier’s and their Family’s? What did you see in the video that makes you relate the video to your own experiences? What was your reaction to the magnitude of miscues? Having the students think critically is the ultimate goal of publish and process. Force the students to explain their answers; meaning, how and why did they arrive at the solution to the questions. As the instructor, you should also be looking for responses that will help the students transition from publish and process to generalize new information. During this process, remind the students of lesson objectives as they transition from publish and process into generalize new information.

Military Pay & Allowances
Basic Pay Special Pays Hazardous Duty Incentive Pays Allowances Basic Allowance for Subsistence Basic Allowance for Housing Other Allowances d. Generalize New Information (9 hours 20 minutes) Instructor Note: Explain to the students the general outline of military pay and allowances that will be covered in this lesson. At this time refer students to the handout which includes the pay chart, summary sheet, and calculation sheet. Emphasize the importance of these handouts as a useful tool throughout this lesson.

Military Pay’s Basic Pay Special Pays
Special Duty Assignment Pay (SDAP) Hardship Duty Pay (HDP-M & HDP-L) Hostile Fire/ Imminent Danger Pay (HFP/IDP) Assignment Incentive Pay (AIP) Hazardous Duty Incentive Pays Aviation Incentive Pay Parachute Duty Incentive Pay Demolition Duty Pay d. Generalize New Information (9 hours 20 minutes) Instructor Note: Explain to the students that there are other military pays that are authorized, i.e. medical pays, stress duty incentive pay, flight deck duty pay, diving duty pay, career sea pay, foreign language proficiency pay, and bonuses. However, for this lesson we will only discuss the most relevant, frequently seen and applicable to branch of service military pays.

Basic Pay Rate is based on rank and longevity Longevity
Military Pay Tables (review) Compute based on 30-day month e. Generalize New Information (9 hours 20 minutes) Instructor Note: Have the students refer to DoDFMR Vol 7A, Chapter 1 & open the pay tables handout. Basic Pay: The DoDFMR defines Basic Pay as, “the pay of an officer or enlisted Soldier according to the rank and longevity before additional amounts are added for quarters, subsistence, flying status, overseas duty, etc. Longevity: This can be defined as the number of years of creditable service a Soldier has for pay purposes. Looking at the Table, refer to the grade of "E3". When a Soldier attains the rank of PFC, there are various rates of pay that he/she may receive. If you read across the various columns, you note a Soldier with over two years of service earns more than a Soldier with less than two. A Soldier with over three years earns more than a Soldier with only two years of service. A Soldier with over four years earns more than a Soldier with only three years of service. Why is this? Let’s return to our definition of basic pay. The basic pay computation begins with grade and longevity. Thus, a Soldier with the same rank as another might receive more basic pay since he/she has been in the Army longer and receives longevity (seniority) pay increase. Looking at the Table, refer to the grades of 01E through 03E. Officers with over four years of enlisted active service receive a higher base pay than officers with less than four years of prior enlisted service. The 01E through 03E pay lines represent the base pay for these officers with over four years of service as an enlisted Soldier or Warrant Officer. They receive a higher rate of basic pay because of their experience.

Basic Pay (Cont.) Promotion or reduction of grades
Supporting Documentation Sources of input for promotions and reductions d. Generalize New Information (9 hours 20 minutes) Supporting Documentation: Promotion orders are required for promotion of grades E-5 and above. For grades E-4 and below the supporting documentation required for promotions or reductions is a DA Form 4187, with the exception of automatic (computer generated) advancements to E-2. Sources of Input: -Active Component: All active promotions and reductions are input by Human Resources Command (HRC). -Army Reserve & National Guard: All promotions or reductions for Army Reserve and National Guard Soldiers will be input by the Servicing Finance Office.

Computation of Basic Pay
E-2, PEBD, 17th of April 30 (April) -17 (April) = 13 days plus 1 (inclusive day) = 14 days service for period of 17 through 30 April $ divided by 30 = $55.71 [daily rate] x 14 days equals $779.94 e. Generalize New Information (9 hours 20 minutes) Instructor Note: Walk the students through the following examples. Instructor Note: Reiterate the importance of understanding that regardless what type of pay & allowance, computation will be based on a 30 day month and will include an inclusive day. Inclusive Periods of Service: The word inclusive refers to including all countable days. When we add an inclusive day, it is so that all days will be accounted for. Computation of Basic Pay, in referring to the Pay Tables, we see that base pay is computed using a thirty day month, regardless of the actual number of calendar days in the month. If a Soldier is in a duty status and is eligible for basic pay for the entire month, he/she receives one month (i.e., thirty days) basic pay. The month may contain twenty-eight, twenty-nine (leap year), thirty, or thirty-one actual calendar days. -17 (April) Example: The Soldier enters active duty on the 17th of April, in the pay grade of E-2. 13 days plus 1 (inclusive day) = 14 days service for period of 17 through 30 April 30 (April) ALWAYS USE A 30 DAY MONTH Instructor Note: Show the students how to compute EOM pay for that month. Instructor Note: Explain to the students how to compute the daily rate by finding the appropriate monthly rate and dividing by 30. According to the pay table, an E-2 just entering active duty has a monthly rate of $ $ /30 = $55.71 (Daily Rate) 55.71 Since it has already been determined that this Soldier should be paid for 14 days during the month of April, we will multiply the daily rate X 14. X 14 $779.94 Instructor Note: Work the following examples on the board with the students. Example: A SPC with 5 years in service is reduced to PFC on the 6th of November. STEP 1- Compute number of days as a SPC 1- 5 day as an E4: 5 (November) E-4 over/4 =$ divided by 30 days =$ [daily rate] x 5 days =$ STEP 2- Compute rest of the month as a PFC: -6 (November) 30 (November) 24 days (inclusive day) = 25 days E-3 over/4 =$ divided by 30 days =$66.04 [daily rate] x 25 =$ STEP 3- Add total of days as SPC (the 5 days) $ and (the 25 days as E-3) $ The Soldier is paid $ at the end of the month. $ Nov $ 1 - 5 Nov $377.75 Example: An E-8 goes over 18 years time in service on the 12th of December. STEP 1- Compute number of days days. (E-8 over/16 =$ divided by 30 days =$ [daily rate] x 11 days=$ STEP 2- Compute number of days as E-8 over 18 years: -12 (December) 30 (December) E-8 over/18 =$ divided by 30 days =$ x 19 days =$ 18 days (inclusive day) = 19 days STEP 3- Add (the 11 days as over/16) $ and (the 19 days as over/18) $ The Soldier is paid $ at the end of the month. December + $ December $ $ Instructor Note: At this time give the students different scenarios to work on their own until they feel comfortable.

Special Pays Special Duty Assignment Pay (SDAP)
Hardship Duty Pay (HDP-M & HDP-L) Hostile Fire/ Imminent Danger Pay (HFP/IDP) Assignment Incentive Pay e. Generalize New Information (9 hours 20 minutes) Special Pay: there are several types of Special Pays. The DoDFMR contains specific examples of special pay, but we will concentrate on Special Duty Assignment Pay (SDAP), Hardship Duty Pay (HDP) and Hostile Fire Pay/Imminent Danger Pay (HFP/IDP). The rates of various special pays may be found in the DoDFMR. As in the case of basic pay, compute special pay on a thirty-day month.

Special Duty Assignment Pay
DEPARTMENT OF THE ARMY HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 ORDERS 10 JUNE 20** BROWN, CHRISTOPHER E , SPC, 23RD MED SPT BN FORT STEWART, GA 31314 SPECIAL DUTY ASSIGNMENT designator is awarded or terminated as indicated terminate hazardous duty as indicated. ACTION: Award SD1 AUTHORITY: AR EFFECTIVE DATE: 1 JUNE 20** Drill Sergeant Pay ADDITIONAL Instruction: This order terminates any other Special duty assignment designator that the member may have been awarded. d. Generalize New Information (9 hours 20 minutes) Special Duty Assignment Pay is payable to enlisted members entitled to basic pay for duties described as being extremely difficult or concerning an unusual degree of responsibility. Competent orders are required in order to process proper payment of Special Duty Assignment Pay. The orders will state when the pay is authorized and the skill level which determines the amount the Soldier will receive. While all information is important on a official written order, there are some key areas that as a Financial Management Technician should pay specific attention to. The standard name line and social security number are key for proper identification and processing SDAP for the correct service member. The action determines whether the entitlement will be started (Award), or stopped (Terminate). The action also states the skill level which will be needed to make the input. The effective date is the date used to either start or stop the entitlement. Instructor Note: At this time, have the students log onto DMO and open a cycle. Walk them through how to input SDAP by having them make the input as you go over the next slide. Charles K. King DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER CHARLES K. KING MAJ, AG ADJUTANT GENERAL

RH- Recruiter Headquarters SP- SDAP (Other)
SEE PAGE 3 OF THE DTA. Effective date on orders. 120601 Orders –“Action” CC- Career Counselors DS- Drill Sergeant RC- Recruiter RH- Recruiter Headquarters SP- SDAP (Other) d. Generalize New Information (9 hours 20 minutes) Input of Special Duty Assignment Pay. Explain that this screen is an extract from the Defense Milpay Office system (DMO). The document necessary for Special Duty Assignment Pay is an order issued under the provisions of AR and AR that authorizes the award, revoke, or termination of SDAP. The Format ID for SDAP is "30", with Action Indicators 01, 02, and 06. Start/stop date is the Effective date on orders. Instructor Note: All Format IDs (FIDs) can be found in the “DSIS MMPA Extract” Special Duty Assignment Rates are numbered 1 – 6 and are paid in increments of $75.00 with a 1 being $ and a 6 being $ The DMO Screen has a drop down menu so you can select the correct category based on the orders. The Proficiency Pay Rate is used to identify the duty being preformed for instance you would use a “DS” for Drill Sergeant. Again DMO has a drop down menu to select the correct category. Instructor Note: Reiterate to the students the importance of using the Summary Sheet as well as the DMO Coding Guide. These tools can drastically reduce errors when used properly.

Hardship Duty Pay-Mission
DEPARTMENT OF THE ARMY HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 ORDERS 1 JAN 20** TRAVELER, JOE D , SFC, 23RD MED SPT BN FORT STEWART, GA 31314 You will proceed on permanent change of station as shown. Assigned to: JPAC Central Identification Lab (Joint Base Pearl Harbor-Hickam, Oahu, Hawaii) with duty on the Remains Recovery Team. d. Generalize New Information (9 hours 20 minutes) Hardship Duty Pay (HDP): Hardship Duty Pay (HDP) is payable to members entitled to basic pay, at a monthly rate not to exceed $1500, while the member is performing duty designated by the Secretary of Defense as hardship duty. The Secretary of Defense has established that HDP shall be paid to members for performing a designated hardship mission and/or when assigned to a designated location. HDP rates are payable in addition to all other pays and allowances, except as noted under restrictions. There are two types of hardship duty pay. Hardship Duty Pay for Mission (HDP-M) and Hardship Duty Pay for Location (HDP-L). Hardship Duty Pay-Mission: payable to members for performing designated hardship missions. HDP-M is payable at the full monthly rate of $150, without being prorated, for each month the member performs a specified mission. HDP-M is consistently authorized for service members under the Joint POW/ MIA Accounting Command (JPAC) in performance of remains recovery duties. While all information is important on a official written order, there are some key areas that as a Financial Management Technician should pay specific attention to. The standard name line and social security number are key for proper identification and processing HDP-M for the correct service member. The duty performed & movement date is also important. REPORT DATE: 1 FEB 20**. DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER Michael C. Colt MICHAEL C. COLT LTC, AG ADJUTANT GENERAL

Start and stop dates can be obtained by viewing travel settlement voucher.
d. Generalize New Information (9 hours 20 minutes) The travel settlement voucher is a document that is generated by DFAS after a service member has completed travel and is retrievable from myPay. The catalyst for this process is the filing of a travel voucher (DD Form ) and supporting documents by the service member. The travel settlement voucher is used as a substantiating document to verify dates of travel.

Enter 5 digit location code, if for MISSION leave blank
Start and stop dates can be obtained by viewing travel settlement voucher. 120901 120901 -Location -Mission d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Coding HDP-M: the input for HDP-M is a 1403. The start and stop dates can be obtained by viewing the travel settlement voucher Duty type: Mission or Location (based on orders) Location code: Leave blank Instructor Note: Reiterate to the students the importance of using the Summary Sheet as well as the DMO Coding Guide. These tools can drastically reduce errors when used properly. Enter 5 digit location code, if for MISSION leave blank

Hardship Duty Pay-Location
DEPARTMENT OF THE ARMY HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 ORDERS 9 AUG 20** SNORK JEFF T , SFC, 23RD MAIN SPT BN FORT STEWART, GA 31314 PCS ASSIGNMENT: You will proceed on permanent change of station to KOREA. You will report in accordance with port call instructions. Contact the transportation office for information. DEPENDENTS: YES Travel will be at government expense. Commercial travel is authorized to your port of call. You will complete a travel voucher within five days of reporting to this assignment. d. Generalize New Information (9 hours 20 minutes) Instructor Note: Refer Soldiers to the “DoDFMR Vol 7A” paragraph Hardship Duty Pay for Location (HDP-L) is payable to members for either permanent change of station duty or temporary/deployed/attached duty of over 30 days duration in specified locations. This entitlement is payable to both officers and enlisted members when assigned for duty in the locations designated in Figure 17-1, under the conditions set forth in Table 17-1 Rates Payable: $50, $100, or $150 (See table 17-1). NOTE: Dual payments of HDP-M and HDP-L are authorized for members during any 1 month provided the monthly rate of $1500 is not exceeded. When payable, hardship duty pay entitlement accrues from day of arrival for duty on a permanent change of station (PCS) move. For a service member who is on temporary duty (TDY), HDP-L does not accrue during the first 30 days of consecutive service, however, on the 31st day, HDP-L is payable to the member retroactive to the day of arrival. Some designated HDP-L locations and rates are: COUNTRY CITY RATE CANADA NORTHWEST TERRITORY $150 ECUADOR $100 HONDURAS $100 IRAQ ALL AREAS $100 AFGHANISTAN ALL AREAS $100 VENEZUELA $100 Instructor Note: Refer the students to pages 6-8 in the DTA. Input of HDP-L Hardship Duty Pay-Location. The documents needed for processing HDP-L are based on the reason for movement (TDY, DEPLOYMENT or PCS). PCS: Necessary documents include but are not limited to, orders and a copy of the Soldier’s completed DD Form , (travel voucher) , confirming the date the Soldier arrived in the hardship duty pay area. Michael C. Colt DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER MICHAEL C. COLT LTC, AG ADJUTANT GENERAL

INSTRUCTIONAL USE ONLY
d. Generalize New Information (9 hours 20 minutes) PCS: This slide shows a completed DD (Travel Voucher). Use the latest date in block 15a. The Soldiers orders will have a report date but that may not necessarily be the date the Soldiers arrives at the duty station. The travel voucher will give an exact date for pay purposes. DATE OF ARRIVAL

Hardship Duty Pay-Location
DEPARTMENT OF THE ARMY HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 ORDERS 15 SEP 20** SNORK JEFF T , SFC, 23RD MAIN SPT BN FORT STEWART, GA 31314 DEPLOYMENT ASSIGNMENT: You will proceed on or about 20 NOV 20** to the designated Location indicated below. For a period of not less than 365 days. All travel will be by government transportation. Commercial travel is not authorized. You will report to the Theater Finance Office upon arrival to start your entitlements. You will complete a travel voucher within five days of returning from this assignment. d. Generalize New Information (9 hours 20 minutes) TDY/DEPLOYMENT: Necessary documents include but are not limited to, orders, flight manifest (by name listing of individuals on a specific flight on a specific date), and/or in-processing worksheet (locally developed documents which are theater specific). Theater Standing Operating Procedures will dictate requirements. LOCATION: IRAQ Michael C. Colt DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER MICHAEL C. COLT LTC, AG ADJUTANT GENERAL

SEE PAGE 6 OF THE DTA. Date of arrival at location 121120 d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Instructor Note: Refer students to the DMO Coding Guide page 17 for the appropriate location code. The FORMAT ID code for HDP-L is "14" with action indicators: 01 Start 02 Stop For action indicators 01, use the date the Soldier arrives in the hardship duty pay area. This date is found on the in-processing checklist or the Flight Manifest. HDP-L is paid as a prorated daily rate. For “02“, use the date the Soldier departs the hardship duty pay area. This date is also on the DD Form (Travel settlement, which the Soldier completes upon redeployment). If the location (base/city/area) where the service member is assigned is not specified as a hardship duty pay location in the “table” of Designated Hardship Duty Pay Locations, but the country is listed, used the “OTHER” rate for the base/city where the service member is located to determine the rate payable. Instructor Note: Reiterate to the students the importance of using the Summary Sheet as well as the DMO Coding Guide. These tools can drastically reduce errors when used properly. Location Code can be retrieved from below website

Hostile Fire Pay/Imminent Danger Pay (HFP/IDP)
Assigned to an area subject to Hostile Fire and/or Imminent danger Rate is $ per month (HFP is not prorated but IDP is prorated) Use the same supporting documentation as provided for the HDP (Orders, memo, manifest, etc.) d. Generalize New Information (9 hours 20 minutes) Hostile Fire Pay/Imminent Danger Pay (HFP/IDP): a member may be paid special pay for duty subject to hostile fire or imminent danger for any month when the member, while entitled to basic pay for active duty or compensation for inactive duty. Hostile Fire Pay (HFP) is paid at the rate of $225 per month when, as certified by the appropriate commander, a member is: Subjected to hostile fire or explosion of a hostile mine, or On duty in an area in close proximity to a hostile fire incident and the member is in danger of being exposed to the same dangers actually experienced by other Service members subjected to hostile fire or explosion of hostile mines, or Killed, injured, or wounded by hostile fire, explosion of a hostile mine, or any other hostile action. Imminent Danger Pay (IDP) is paid on a daily prorated basis not to exceed $225 per month when a member is on official duty in a designated IDP area. Payment: Effective December 31, 2011, IDP is payable on a prorated daily basis not to exceed a monthly rate of $225. It is payable in addition to all other pays or allowances, except when receiving HFP as stated in paragraph The proration does not apply to the 31st of a month for Active and Reserve component members who are on active duty for 30 days or more. HFP will not be prorated. Members will receive the maximum monthly rate of special pay for the month in which the hostile fire or hostile fire mine explosion event occurred. Payment will be made for the full month if a member is exposed to hostile fire or a hostile mine explosion on the 31st day of a month and the member had not already received credit for the full monthly allowance.

Date of arrival at location
d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Coding HFP/IDP: the FORMAT ID code for HFP/IDP is “23" with action indicators: 01 Start 02 Stop 03 Report 05 Correct 06 Cancel Start Date: for action indicators 01, use the date the Soldier arrives in the hostile fire pay/imminent danger pay location. This date is found on the in-processing checklist or the Flight Manifest. HFP/IDP is paid in full on a monthly basis without being prorated or reduced. Stop Date: for “02“, use the date the Soldier departs the hardship duty pay area. This date is also on the DD Form (Travel settlement, which the Soldier completes upon redeployment). Report Dates: for “03” use the date the Soldier arrives in the HFP/IDP location as the “start date”. Use the date the Soldier departs the HFP/IDP area as the “stop” date. This date is also on the DD Form (Travel settlement, which the Soldier completes upon redeployment). CZ deduction: 1 or 2 (NOTE: Selecting a 1 would place the Soldier in an tax exempt status for the same period of entitlement to HFP/ IDP. The Soldier would continue to have deductions for taxes if a 2 is selected). HFP IDP Qualifier : 1 HFP area, 2 HFP/ CTZE area, or 7 IDP/ CTZE area Country Code: Can be located in DJMS verb JWMM. Please refer to the DoDFMR, Volume 7A, Chapter 10, Figure 10-1 to determine which of the following countries are designated Hostile Fire/IDP areas. Enter one of the following two character alpha/numeric for a country that is a designated Hostile Fire/IDP area. Country Code CZTE: Must contain data when the HFP/ IDP Qualifier is 7. A list of designated Combat Zone Exclusion areas can be found in the DoD Financial Management regulations (DoDFMR), Volume 7A, Chapter 44, Paragraph A. When referring to the DoDFMR, insure you read all Executive Orders to check for recent additions to the list. Instructor Note: Have the students write down the most common country codes that we use: Iraq – IZ, Kuwait-KU, and Afghanistan-AF

Assignment Incentive Pay (AIP)
Service members entitled to basic pay may be paid Assignment Incentive Pay Eligible to Active, Reserve and/ or National Guard Soldiers on Active Duty Maximum monthly amount may not exceed $3,000 d. Generalize New Information (9 hours 20 minutes) Instructor Note: Refer students to DoDFMR Vol 7A, Chapter 15 Assignment Incentive Pay (General Facts) A member of a uniformed service entitled to basic pay may be paid Assignment Incentive Pay (AIP) for performing services in an assignment designated by the Secretary concerned. To be eligible the member must be serving on active duty. The Secretary concerned may require the member to enter into a written agreement to qualify for AIP. The written agreement shall specify the period for which the incentive pay will be paid to the member and the monthly rate of the pay. The maximum monthly rate is $3,000. The DoDFMR Ch 15 discusses the different scenarios in which a Soldier may be eligible for AIP when assigned to Korea, or deployed to certain theater units and are either voluntarily or involuntarily extended. Instructor Note: Refer students to DoDFMR Vol 7A par and for examples of situation in which a Soldier may be entitled to AIP.

Check on Learning What is the significance of the grades "O1E" through "O3E“? Officers credited with 2 years of active enlisted/warrant officer service Officers who attended West Point Academy Officers credited with over 4 years of active enlisted/warrant officer service NCOs that have over 12 years of active service before being commissioned What is meant by longevity? Date the Soldier is released from duty Number of years of service Anniversary date of entry into the military Retirement date from the military d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: What is the significance of the grades "O1E" through "O3E"? Officers credited with 2 years of active enlisted/warrant officer service Officers who attended West Point Academy Officers credited with over 4 years of active enlisted/warrant officer service NCOs that have over 12 years of active service before being commissioned Answer: c. Officers credited with over 4 years of active enlisted/ warrant officer service Question: What is meant by longevity? Date the Soldier is released from duty Number of years of service Anniversary date of entry into the military Retirement date from the military Answer: b. Number of years of service

Check on Learning What format ID/Action Indicator is used to start Hardship duty pay for Location (HDP-L)? 1401 1403 1406 2301 What date do we use to stop hardship duty pay? The date the Soldier enters into Kuwait 30 days after the Soldier has returned back to home station The date the Soldier departs the hardship duty area as found on the DD travel voucher It does not stop; It continues to pay out the rest of the year the Soldier was deployed d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: What format ID/Action Indicator is used to start Hardship duty pay for Location (HDP-L)? 1401 1403 1406 2301 Answer: a. 1401 Question: What date do we use to stop hardship duty pay? The date the Soldier enters into Kuwait 30 days after the Soldier has returned back to home station The date the Soldier departs the hardship duty area as found on the DD travel voucher It does not stop; It continues to pay out the rest of the year the Soldier was deployed Answer: c. The date the Soldier departs the hardship duty area as found on the DD travel voucher

Check on Learning How much HDP (Hardship duty pay) does an SSG (E-6) receive being assigned to duty in Camp Casey Korea per month? $50.00 per month $ per month $ per month $0.00 per month; Hardship duty pay is not authorized at Camp Casey, Korea What is an inclusive day? The first day of every month February 29th for a leap year Date that a bonus needs to be paid Pay earning day not typically counted d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: How much HDP (Hardship duty pay) does an SSG (E-6) receive being assigned to duty in Camp Casey Korea per month? $50.00 per month $ per month $ per month $0.00 per month; Hardship duty pay is not authorized at Camp Casey, Korea Answer: b. $ per month Question: What is an inclusive day? The first day of every month February 29th for a leap year Date that a bonus needs to be paid Pay earning day not typically counted Answer: d. Pay earning day not typically counted Instructor Note: After the check on learning administer practical exercise #1. Refer the students to the DMO Extract and review it with them. Allot the students 2 hours to complete practical exercise #1.

Hazardous Duty Incentive Pays
Aviation Incentive Pay’s Parachute Duty (Jump Pay) Demolition Duty Other Incentive Pays d. Generalize New Information (9 hours 20 minutes) Instructor Note: Direct students to the appropriate references in the DoDFMR as you discuss specific entitlements. General: Incentive pays are compensation a Soldier receives for performance of Hazardous duty. Entitlement to and requirements for each incentive pay are found in DoDFMR. Review of the DoDFMR reveals many types of incentive pay but, we will only discuss the following at length during this block of instruction: Flight Duty, parachute and demolition duty pay. These are the incentives you will see most often in your job at the finance office. Rates Payable: Similar to basic pay, compute the various types of incentive pays on a thirty day month basis. The various rates payable are contained in the DoDFMR and are authorized by competent orders issued by HRC. Likewise, incentive pay is subject to federal tax withholding and, if applicable, state tax.

Aviation Incentive Pay
Hazardous Duty Incentive Pay for Flying Duty (HDIP) Crew member Non-crew member Aviation Career Incentive Pay (ACIP) d. Generalize New Information (9 hours 20 minutes) Hazardous Duty Incentive Pay for Flying Duty: Flying duty pay, more commonly referred to as "flight pay", is the aviation incentive pay that is most commonly submitted and processed. Soldiers under competent orders who participate in regular and frequent aerial flights are entitled to flight pay. There are two categories of aerial flight pay; refer to paragraph of the DoDFMR, for Hazardous Duty Incentive Pay (HDIP) for Flying Duty. These categories are: crew member and non-crew member, for both officers (including warrant officers) and enlisted Soldiers. Non-crew members are entitled to a monthly rate of $150, while the crew members rate is based upon pay grade; see Table 22-1. Aviation Career Incentive Pay: Entitlement to ACIP is designated for regular or reserve officers who hold, or are in training to, an aeronautical rating or designation and who engage and remain in aviation service on a career basis. For aviators, ACIP is a longevity based entitlement that is payable on a continuous or on a conditional (month to month) basis. The rates for continuous and conditional are equal and are based on longevity; see Table Generally, you will not process ACIP in your day-to-day operations unless you are directed to terminate it by competent orders. Instructor Note: Refer to paragraph of the DoDFMR for Aviation Career Incentive Pay (ACIP) for rated/designated officers and warrant officers.

Hazardous Incentive Pay for Flying Duty
DEPARTMENT OF THE ARMY HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 ORDERS 12-17 09 DEC 20** BONIG, REID , SGM, 23RD MED SPT BN FORT STEWART, GA 31314 You will perform or terminate hazardous duty as indicated. ACTION: PERFORM AUTHORITY: DoDFMR AND AR TYPE DUTY: Flight Pay (Crew member) Additional Pay Code: 1 Special qualification identifier awarded: NA EFFECTIVE DATE: 1 DEC 20** Date additional pay terminated: NA Format: 332 d. Generalize New Information (9 hours 20 minutes) Crew member Flying Status: Generally speaking, this refers to Soldiers whose duties are essential to the operation of the aircraft in flight or for completing the specific mission of the aircraft that can only be accomplished during aerial flight. Examples of crew Soldiers are student officers undergoing pilot training, enlisted flight chiefs on board a helicopter, medical aid personnel and airborne electronic systems operators. Before you authorize or terminate this entitlement, HRC must publish competent orders. Charles K. King DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER CHARLES K. KING MAJ, AG ADJUTANT GENERAL

ALWAYS BLANK SEE PAGE 9 OF THE DTA. Effective date on orders.
121201 ALWAYS BLANK d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. The input for flight pay is a 1201 for both crew and non crew members. The start date is the Effective date on the orders. Flight Crew status is 1- Crew member. The last three blocks will always be BLANK.

DEPARTMENT OF THE ARMY HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 ORDERS 12-17 12 JUN 20** JONES, EARL J , SSG, 23RD MED SPT BN FORT STEWART, GA 31314 You will perform or terminate hazardous duty as indicated. ACTION: PERFORM AUTHORITY: DoDFMR AND AR TYPE DUTY: Flight Pay (Non-Crew member) Additional Pay Code: 1 Special qualification identifier awarded: NA EFFECTIVE DATE: 1 JUNE 20** Date additional pay terminated: NA Format: 332 d. Generalize New Information (9 hours 20 minutes) Non-crew member Flying Status: This refers to Soldiers whose duties directly relate to the in-flight mission of the aircraft and these duties cannot be performed by the assigned crew Soldiers. Examples of a non-crewmember are flight detachment chiefs, flight detachment Sergeants, and aircraft maintenance personnel. Again, HRC must publish competent orders assigning the Soldier to this duty position or termination of this duty. Rate payable is $ flat rate for ALL non-crewmembers. DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER Charles K. King CHARLES K. KING MAJ, AG ADJUTANT GENERAL

ALWAYS BLANK SEE PAGE10 OF THE DTA. Effective date on orders.
120601 ALWAYS BLANK d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. The input for a non crew member is essentially the same as the input for crew member, however, instead selecting 1 select 2 for non-crew member status. Crew Status is a 2 - Non – crew member

DEPARTMENT OF THE ARMY HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 ORDERS 12-17 09 AUG 20** JONES, EARL J , SSG, 23RD MED SPT BN FORT STEWART, GA 31314 You will perform or terminate hazardous duty as indicated. ACTION: TERMINATE AUTHORITY: DoDFMR AND AR TYPE DUTY: Flight Pay (Non-Crew member) Additional Pay Code: 1 Special qualification identifier awarded: NA EFFECTIVE DATE: 31 JULY 20** Date additional pay terminated: NA Format: 332 d. Generalize New Information (9 hours 20 minutes) In this example of flight pay orders, not the key difference between the previous demonstrated orders in that this order authorizes the termination of flight pay. Charles K. King DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER CHARLES K. KING MAJ, AG ADJUTANT GENERAL

1 – Crewmember 2 – Non-Crewmember SEE PAGE 11 OF THE DTA.
Effective date on orders. 120731 ALWAYS a “2” 1 – Crewmember 2 – Non-Crewmember d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. The input to stop flight pay for crew and non crew members is 1202. Incentive Pay Qualifier is ALWAYS 2= Performance Requirements not met Flight Crew Status/ 1= Crewmember and 2=NON-Crewmember Instructor Note: Refer students to DoDFMR A. Requirements for flight pay (HDIP). After placement on competent orders, a Soldier must have a minimum of four hours flying time per month. However, if a Soldier does not fly 4 hours in any one calendar month, he/she can use: Hours flown during the last 5 preceding months provided that the hours were not used to qualify for flight pay previously. During 2 consecutive calendar months when the 4 hour requirements are not met, 8 hours of aerial flight are required. During 3 consecutive calendar months when the requirements are not met, 12 hours of aerial flight are required. Instructor Note: Refer students to DLT 22-4 of the DoDFMR and work through some examples with the students to give them working knowledge of the tables and rules governing flight hours and months for credit.

FAILURE TO MEET REQUIREMENTS
CERTIFICATE All personnel in an authorized flying status have qualified for flying duty pay for the month of October 20**, except the following: DIAZ, CHRISTOPHER E (Non-crew member) JONES, RANDY T (Non-crew member) d. Generalize New Information (9 hours 20 minutes) Paragraph and Table 22-4 of the DoDFMR explain in detail how to compute flying time. Occasionally, a Soldier receiving pay fails to perform the requisite four hours flying time for a particular month. The unit, under the direction of the flight operations officer, submits a "monthly exception certificate" reflecting names of Soldiers who meet the requirements, who fail to meet the requirements, and who met the requirements retroactively. Instructor Note: Insure the students read the certificate carefully. Have them look for KEY WORDS that explain what the certificate is for. As with our sample certificate the word “EXCEPT” tells the students that the two listed Soldiers did NOT meet the requirements, therefore their flight pay needs to be stopped. DISRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER Thomas L. Turner THOMAS L. TURNER CPT, IN AVIATION OFFICER

Parachute Duty Pay Parachute Duty Pay (JUMP PAY) Documentation
High Altitude Low Opening (HALO) Performance Requirements Rates Payable Format ID / Action Indicator d. Generalize New Information 9 hours 20 minutes) Instructor Note: Direct students to the DoDFMR Paragraph Parachute Duty. Parachute Duty Pay: Parachute duty pay, commonly referred to as "jump pay", is paid to a Soldier that performs duty involving parachute jumping as an essential part of his/her military duty. Generally, qualified Soldiers receive a designation as a parachutist or parachute rigger, or are undergoing training for such designations. They are required by competent orders to engage in parachute jumping from an aircraft in aerial flight and meet the minimum performance requirements; see Table 24-3. The rate for Parachute pay is a FLAT $ per month. High Altitude Low Opening (HALO): Paid to Soldiers that perform duty involving parachute jumping at a high altitude with a low opening as an essential part of such duty. At a minimum, they must execute jumps at altitudes of greater than 10,000 feet with a free-fall to low altitudes before parachute opening. Qualifying Soldiers graduate from the U.S. Army Military Free Fall Course or a military service recognized equivalent course; receive a designation as a HALO parachutist, or are under going training for such designation. They are required by competent orders to engage in parachute jumping at high altitudes from an aircraft in aerial flight. Members must meet the requirements listed in Table 24-3. The monthly rate for a HALO parachutist, that qualifies, is $ To receive Parachute Duty Pay, a Soldier is assigned by competent orders (published by the Personnel Service Center and performs at least one parachute jump every three months, he/she can perform the jump in any calendar month. That jump qualifies him/her for that month plus two preceding months or for that month plus two succeeding months or for that month plus one preceding month and one succeeding month. Upon PCSing to a new duty station, entitlement to parachute pay is terminated the day of departure. Instructor Note: Refer students to DLT 24-4 of the DoDFMR. Show students how the table works. Example 1: During the months October, November, and December, a Soldier performs 1 jump in December. Since the requirement is one jump every three months, the Soldier is entitled to pay for the entire three month period. Example 2: During the months of January, February, and March, a Soldier performs no jumps. Since the requirement is one jump every three months, the Soldier is not entitled to pay for any of the three months. Instructor Note: Refer students to Table 24-5 and review with students. **This table is used for ALL types of HDIP to determine when entitled under certain conditions.**

Parachute Duty Pay DEPARTMENT OF THE ARMY
HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 02 OCT 20** ORDERS 10-12 MAJOR, CHRIS D , SSG, 23RD MED SPT BN FORT STEWART, GA 31314 You will perform or terminate hazardous duty as indicated. ACTION: PERFORM AUTHORITY: DoDFMR AND AR TYPE DUTY: PARACHUTE Additional Pay Code: 1 Special qualification identifier awarded: NA EFFECTIVE DATE: 2 October 20** Date additional pay terminated: NA Format: 332 If authorized “HALO” would appear here d. Generalize New Information (9 hours 20 minutes) Instructor Note: Explain that these are orders for Parachute Duty Pay. Point out that if the member is authorized HALO it would be annotated on these orders. Charles K. King DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER CHARLES K. KING MAJ, AG ADJUTANT GENERAL

BLANK (OR)2 IF HALO SEE PAGE 13 OF THE DTA. Effective date on orders.
121002 Effective date on orders. d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Instructor Note: Explain that the format ID to start parachute pay is a “1501”. The start date is the effective date of orders balanced against the soldiers jump log. If the Finance clerk is processing HDIP for HALO duty then select 2 for HALO or leave BLANK if for standard parachute duty pay. BLANK (OR)2 IF HALO

Parachute Duty Pay DEPARTMENT OF THE ARMY FORT STEWART, GEORGIA 31314
HEADQUARTERS, 23RD ARMORED DIVISION FORT STEWART, GEORGIA 31314 30 APR 20** ORDERS 10-12 MAJOR CHRIS D , SSG, 23RD MED SPT BN FORT STEWART, GA 31314 You will perform or terminate hazardous duty as indicated. ACTION: TERMINATE AUTHORITY: DoDFMR AND AR TYPE DUTY: PARACHUTE Additional Pay Code: 1 Special qualification identifier awarded: NA EFFECTIVE DATE: 1 May 20** Date additional pay terminated: NA Format: 332 d. Generalize New Information (9 hours 20 minutes) Instructor Note: Explain that these are orders to terminate parachute duty. DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER Charles K. King CHARLES K. KING MAJ, AG ADJUTANT GENERAL

Effective date on orders.
SEE PAGE 14 OF THE DTA. 120501 Effective date on orders. d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. The input for terminating parachute pay is a “1502”. The stop date is the date on orders. Input 2 for HALO or leave BLANK. BLANK (OR) 2 IF HALO

Demolition Duty Pay Demolition Duty Pay Performance Requirements
Rate Payable Format ID / Action Indicator d. Generalize New Information (9 hours 20 minutes) Demolition Duty Pay: To qualify for demolition duty pay, an individual‘s primary duty assignment must involve the demolition of explosives and includes training for duty in one or more of the functions listed in DoDFMR, b. He/she receives this entitlement as long as he/she performs such duty during the month involved. HRC publishes orders authorizing or terminating this entitlement. A certificate of nonperformance is initiated by the unit, if applicable, and sent to finance for collection. Performance Requirements: Demolition duty pay is payable to Soldiers under competent orders to perform duty involving the demolition of explosives. Rate Payable: Demolition duty pay is paid at a rate of $ monthly per (240102A). Format ID: 1001

HEADQUARTERS 3RD ARMORED DIVISION
Demolition Duty Pay DEPARTMENT OF THE ARMY HEADQUARTERS 3RD ARMORED DIVISION FORT STEWART GEORGIA 31314 ORDERS 10-12 21 March 20** ARLING, KANDRA , SGT, 23RD EOD BN, FORT STEWART, GA 31314 You will perform or terminate hazardous duty as indicated. ACTION: PERFORM AUTHORITY: DoDFMR AND AR TYPE DUTY: DEMOLITION Additional Pay Code: 1 Special qualification identifier awarded: NA EFFECTIVE DATE: 19 March 20** Date additional pay terminated: NA Format: 332 d. Generalize New Information (9 hours 20 minutes) Instructor Note: Highlight to the students the action to be performed on this sample order. Charles K. King DISTRIBUTION: (1)-COMMANDER (5)-PSNCO (10)-SOLDIER CHARLES K. KING MAJ, AG ADJUTANT GENERAL

Effective date on orders.
SEE PAGE 15 OF THE DTA. 120319 Effective date on orders. d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. This is a sample order for demolition pay. The input for demo pay is a 1001 to start and 1002 to stop. The start date is the effective date on the orders. Instructor Note: Explain to students that from this point on all incentive pays are at the rate of $ per month.

Other Incentive Pays Experimental Stress Duty
Toxic Fuels (or propellants) Duty Toxic Pesticides Duty Dangerous Viruses (or Bacteria) Lab duty Dual Incentive Pay d. Generalize New Information (9 hours 20 minutes) Other Incentive Pays: Submarine duty pay and flight deck duty pay are not paid to Army Soldiers, since it has no submarines or aircraft carriers in any of its tables of organization and equipment. The other types of incentive pay are not common in day-to-day operations within most finance offices, however you should be familiar with them. ALL incentive pays require, competent orders of assignment. Dual Incentive Pay: Members who qualify for incentive pay for more than one type of hazardous duty may receive no more than two types of payments for the same period. Dual hazardous duty incentive pay is limited to Soldiers required by orders to perform specific multiple hazardous duties necessary for successful accomplishment of the mission. Members must meet minimum requirements for each of the hazardous duties with the exception of conditions outlined in paragraph d, DoDFMR, (Injury or Incapacity resulting from performance of Hazardous Duty or Dual Hazardous duties).

Check on Learning How many hours of aerial flight must a Soldier perform to receive flight pay? 10 hours per month 4 hours per month 15 hours per month 5 hours per month How often must a Soldier jump in order to collect jump pay? 1 jump per every 5 months 5 jumps every month 1 jump every 3 months 3 jumps every 3 months d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: How many hours of aerial flight must a Soldier perform to receive flight pay? 10 hours per month 4 hours per month 15 hours per month 5 hours per month Answer: b. 4 hours per month Question: How often must a Soldier jump in order to collect jump pay? 1 jump per every 5 months 5 jumps every month 1 jump every 3 months 3 jumps every 3 months Answer: c. 1 jump every 3 months

Check on Learning What is the format ID to stop demolition duty pay?
1002 1003 1005 1006 What is the format ID to start jump pay? 1506 1001 1503 1501 d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Instructor Note: After the check on learning administer practical exercise #2. Refer the students to the DMO Extract and review it with them. Allot the students 2 hours to complete practical exercise #2. Question: What is the format ID to stop demolition duty pay? 1002 1003 1005 1006 Answer: a. 1002 Question: What is the format ID to start jump pay? 1506 1001 1503 1501 Answer: d. 1501 Instructor Note: Administer practical exercise #2. Allot the students 2 hours to complete the practical exercise.

Military Allowances Subsistence Allowances
Basic Allowance for Subsistence (BAS) Family Subsistence Supplemental Allowance (FSSA) Basic Allowances for Housing (BAH) BAH without Dependents BAH with Dependents Secondary Dependency BAH-Partial BAH-Differential Family Separation Allowance (FSA) d. Generalize New Information (9 hours 20 minutes) Instructor Note: Explain to the students that there are other military allowances that are authorized, i.e. clothing allowance, CONUS cost of living allowance, OVERSEAS cost of living allowance, and temporary lodging allowance. However, for this lesson we will only discuss the most relevant, frequently seen and applicable to branch of service military pays. Allowances are moneys provided for specific needs, such as food or housing and are financial compensation for when the government does not or can not provide for a specific need. For example, the quantity of government housing is not sufficient to house all military members and their families. Those who live in government housing do not receive full housing allowances. Those who do not live in government housing receive allowances to assist them in obtaining commercial housing. The most common allowances are Basic Allowance for Subsistence (BAS) and Basic Allowance for Housing (BAH). The majority receives both allowances and most allowances are not taxable.

Subsistence Allowances
Basic Allowance for Subsistence (BAS) Family Subsistence Supplemental Allowance (FSSA) d. Generalize New Information (9 hours 20 minutes) Instructor Note: Reference DoDFMR Vol 7A, Chapter 25 of subsistence allowances. Subsistence Allowances: There are two types of subsistence allowance; Basic Allowance for Subsistence (BAS) and Family Subsistence Supplemental Allowance FSSA). The main focus on this part of the lesson will be on BAS for officer and enlisted members. We will briefly discuss the provisions, eligibility, and application process of FSSA. Instructor Note: Explain to the students that upon completion of initial military training, unless otherwise restricted, a member becomes entitled to BAS. Highlight the rate difference for enlisted and officers. Familiarize students with the types of basic allowance for subsistence currently authorized and the documents reflecting these entitlements.

BAS Types Officer BAS Enlisted BAS Standard BAS II
d. Generalize New Information (9 hours 20 minutes) Officer BAS: A single rate of BAS applies to all officers. The BAS entitlement is paid at a monthly rate. Automatically commences upon completion of initial officer training (OBC). Officer's BAS never terminates. Enlisted BAS: Enlisted members are entitled to one of two BAS rates (Standard BAS or BAS-II). The two types are defined as such; Instructor Note: Refer students to the DoDFMR, section b. Enlisted BAS: This is the standard rate of BAS to be paid to enlisted members unless they qualify for and have proper authorization (Commander) for a higher rate of BAS. This allowance is payable to enlisted Soldiers that are not in basic training ; in turn means it is payable upon completion of basic training. Enlisted BAS never terminates. Enlisted BAS II: Enlisted members on duty at a permanent station and assigned to single (unaccompanied) government quarters (barracks), which do not have adequate food storage or preparation facilities, and where a government mess is not available and the government cannot otherwise make meals available, may be entitled to BAS II. The rate for BAS II is fixed at twice the rate for standard enlisted BAS. Currently BAS II has not been authorized by any of the Military Services.

BAS Restrictions Rates Payable Meal Collections Documentation DA 4187
DD 1475 Format ID / Action Indicator d. Generalize New Information (9 hours 20 minutes) Instructor Note: Refer students to DoDFMR Paragraph & explain the relationship between BAS, meal collections, and missed meals. Restrictions: Military members are not entitled to BAS under the following conditions: When undergoing Basic Military Training When in excess leave status When in an AWOL status in excess of 24 hours When on an approved educational leave When a member with no dependents is training for Olympic Games When serving a court-martial sentence that includes confinement Instructor Note: Refer students to DoDFMR Paragraph Instructor Note: Refer students to page 4 of the Pay Tables Handout. . Rates Payable: BAS is paid at a monthly rate for a 30 day month as well. As stated earlier Officer BAS is paid at one rate. There are two rates for enlisted BAS. Standard Rate: The amount that a Soldier authorized to mess separately (does not have to eat in the DFAC) will receive. Discount Meal Rate: The rate for meal collections when a Soldier is on Essential Station Messing (Must eat in the DFAC). For mandatory meal collections; the first day a Soldier is issued a meal card, and the last day, the collection will be 25% of the DISCOUNT MEAL RATE. As a general rule this does not normally happen in the same month. Meal Collections: A Military member being paid BAS must pay for all meals or rations received from a government mess (DFAC) or provided on behalf of the government. Meal Collections are collected to pay for these meals. When payment is made through pay account collection, it is not considered a deduction from or reduction of the entitled BAS, it is a collection for debt owed to the government. Some examples of mandatory pay account collections are field duty, Essential Unit Messing (EUM), and Essential Station Messing (ESM). NOTE: Soldiers who have mandatory meal collections can claim MISSED MEALS for meals they were unable to eat in the dining facility. The rate they are reimbursed is the discounted meal rate per meal/type missed, i.e. a Soldier was unable to eat breakfast in the dining facility, he/she would be reimbursed $1.60 for that missed meal. The Soldier must submit a DD Form 1475 that must be certified by the commander to claim missed meals. Meals claimed must have been missed for military reasons and not personal.

Meal Collection Computation
EXAMPLE: Soldier signs into his unit, the unit submits a DA4187 to start meal collection on 15 APR, his collection for the month of April would be? STEP 1: Calculate the number of days to be collected; 30 DAYS -15 DAYS 15+1 inclusive day=16 DAYS. STEP 2: The first and last day of deduction will be at 25% of the discount meal rate or $2.48. ALL other days will be collected at the meal collection rate or $9.90 d. Generalize New Information (9 hours 20 minutes) EXAMPLE: Soldier signs into his unit, the unit submits a DA 4187 to start meal deduction on 15 APR, his entitlement for the month of April would be. STEP 1: Calculate the number of days to be collected Apr -15 Apr 15+1 inclusive day=16 days. STEP 2: The first and last day of deduction will be at 25% of the discount meal rate or $2.48. ALL other days will be collected at the meal collection rate or $9.90

Collection Computation Cont.
STEP 3: Multiply the number of full days by the rate. (15x9.90= $---.--). STEP 4: Add the first day’s rate, $2.48 to the total for full days ($ $2.48= $---.--), this is the amount collected from the Soldier for the month of April. d. Generalize New Information (9 hours 20 minutes) Note: Have students perform calculation on their own prior to revealing answer STEP 3: Multiply the number of full days by the rate. (15x9.90= $148.50). STEP 4: Add the first day’s rate, $2.48 to the total for full days ($ $2.48= $150.98), this is the amount collected from the Soldier for the month of April.

Collection Computation
EXAMPLE: Soldier is authorized to mess separately effective the 20th of October. Follow these steps to calculate the BAS Payment. STEP 1: Calculate the number of days to be collected and the rate of collection. 1 – 18 = 18 Full days at a rate of $ (18 x 9.90 = $---.--) 19th is last day of collection at a rate of $2.48. STEP 2: Add the two figures together ( = $---.--). STEP 3: Take the Standard Monthly rate ($348.44) and subtract the collection amount from it ( – = $---.--). This is the amount the Soldier will RECEIVE for BAS in the month of October. d. Generalize New Information (9 hours 20 minutes) EXAMPLE: Soldier is authorized to mess separately effective the 20th of October. Follow these steps to calculate the BAS Payment. STEP 1: Calculate the number of days to be collected and the rate of collection. 1 – 18 = 18 Full days at a rate of $ (18 x 9.90 = $178.20) 19th is last day of collection at a rate of $2.48. STEP 2: Add the two figures together ( = $180.68). STEP 3: Take the Standard Monthly rate ($348.44) and subtract the collection amount from it ( – = $167.76). This is the amount the Soldier will RECEIVE for BAS in the month of October.

Basic training completion date.
S = Enlisted; O = Officer d. Generalize New Information (9 hours 20 minutes) Instructor Note: Help the students understand that BAS coding is a rare transaction to be processed in a regular Finance unit. However, it is important to understand BAS to further understand meal collections. Additionally, explain to the students that by the time a Soldier arrives at the unit a “40 line” should have already been opened. In rare circumstances, this may not be the case. The start date for FID 4001 can be obtained from the service members graduation certificate.

SEE PAGE 17 OF THE DTA FROM DA 4187 ALWAYS 1
121105 SPECIAL INSTRUCTOR NOTE: “VOCO” date must be used when the effective date in remarks column doesn’t match the date the Commander signed the DA If “VOCO” date is absent use the date in BLK 14 as effective date. d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Start Meal Deductions: DA Form 4187 is utilized to start meal collections due to the issuance of a meal card. Starting meal collections offsets payment of full rate BAS. To process meal collections input a DN01. The FID/ACTN for the collection will be DN01 (start meal collection). Start Date comes from DA 4187; the Effective date in the remarks section must be the same as the date the commander signed it or (VOCO) date must be used. Meal Deduction type is ALWAYS 1. ALWAYS 1

SEE PAGE 18 OF THE DTA FROM DA 4187
120114 SPECIAL INSTRUCTOR NOTE: “VOCO” date must be used when the effective date in remarks column doesn’t match the date the Commander signed the DA If “VOCO” date is absent use the date in BLK 14 as effective date. ONE DAY PRIOR TO DETERMINED EFFECTIVE DATE. d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Stop Meal Deductions: DA Form 4187 is utilized to stop meal collections. Stopping meal collections enables member to receive the full rate BAS. To process meal collections input a DN02. The FID/ACTN for this transaction is a DN02 (Stop Meal Collections). Stop Date is one day prior to the effective date on the DA 4187; the Effective date in the remarks section must be the same as the date the commander signed it or (VOCO) date must be used. If there is no VOCO, use the date in block 14. (Still one day prior.)

SEE PAGE 19 & 20 OF THE DTA. FIRST AND LAST DAY OF THE CALENDAR MONTH. Reference the “FOR MONTH” block on DD1475. 120201 120228 DD 1475 (Totals) Column. d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. If a soldier is receiving meal deductions and is unable to mess at a dinning facility for government (mission) related reasons then they are eligible to claim a missed meal refund(s). To claim missed meals, the soldier must complete a DD Form 1475 (Basic Allowance for Subsistence-Certification). Scenario for computation of missed meals: The period covered includes 1 through 31 March. The Soldier was unable to eat in a government dining facility due to rotating shift hours for 3 breakfasts, 5 dinners, and 3 suppers. Input a PI03, Missed Meals Refund to report the missed meals for the month. Example: Missed 3-breakfasts, 5-dinners, 3-suppers. Refer students to pay table handout and look at the Discount Meal Rate for reimbursement of missed meals. 3 breakfasts X $2.10 = $6.30 5 dinners X $ = $19.50 3 suppers X $ = $11.70 TOTALS = $37.50 The start and stop date are the first and last CALENDAR days of that month. The number of missed meals is on the DD 1475 in the TOTALS Column.

Family Subsistence Supplemental Allowance (FSSA)
General Provisions Eligibility Entitlement Application and Certification Termination and Recertification d. Generalize New Information (9 hours 20 minutes) Instructor Note: Refer student to DoDFMR, paragraph General Provisions: The Family Subsistence Supplemental Allowance (FSSA) program was established to supplement an individual’s basic allowance for subsistence to a level sufficient to remove that member’s household from or obviate the need for benefits under the Supplemental Nutrition Assistance Program (SNAP), formerly known as the food stamp program. Officer and enlisted members entitled to BAS may also qualify for FSSA. FSSA is payable at a monthly rate as determined by the Military Service concerned under the guidance provided by the Secretary of Defense, and may not exceed $1,100. FSSA is a nontaxable allowance payable in addition to all other pays and allowances. Eligibility: FSSA is payable to any officer or enlisted member of the Armed Forces who meets all of the following criteria: Is serving on active duty and receiving BAS. Has a gross household income that would make the member eligible for assistance under the United States Department of Agriculture (USDA) SNAP program for a given household size. At least one person in the Service member’s household is a military dependent. Has made application for and been certified, at a specific payment level, by the appropriate office. Entitlement: FSSA is a monthly entitlement payable in whole dollar amounts not to exceed $1,100. It is not payable to any member, otherwise entitled, during periods in a non-pay status. FSSA is payable in an amount that would bring the member’s gross household income to 130 percent of the Federal poverty line as established by the USDA. For periods of less than a full month of entitlement, the FSSA will be prorated at 1/30 for each day of entitlement. If an eligible member is receiving SNAP benefits, then the amount of the FSSA entitlement will be equal to the calculated FSSA or the SNAP allotment, whichever is higher, not to exceed $1,100 per month. Application and Certification: Individual members must make application to the appropriate organizational element as designated by their respective Service. The appropriate Service organization will make all decisions regarding eligibility and the amount of entitlement and will provide final certification for payment to include the entitlement start date. Termination and Recertification: Certain events will cause the termination of entitlement unless reapplication and recertification are made. An eligible member may make reapplication up to 30 days prior to termination when an event that will require recertification is known in advance. Additionally, a member may make reapplication up to 30 days after an event that requires recertification without loss of continuity of entitlement. When reapplication is made within 30 days of an event that would cause termination, the recertification will have an effective date of the day following the event and any change in entitlement rate will be effective on that date. A reapplication will be treated as an initial application if more than 30 days lapse before the reapplication is made following the date of an event requiring recertification. In such cases, continuity of entitlement will be lost and the date for termination of the entitlement will be the date of the event requiring recertification. Each of the following events requires reapplication and recertification or termination of entitlement: When the monthly household income increases by $100 or more as compared to the household income used as the basis of the member’s current certified entitlement. When there is any decrease to household size. When the member is promoted. In the case of a promotion, the entitlement ends the day prior to the effective date of promotion. When executing PCS move. In the case of a PCS move, the entitlement ends the day prior to the date the member officially reports for duty at the new duty station. Annually on February 1.

Check on Learning What document is used to refund missed meals?
DA 4187 DD Form 1475 DD Form DD Form 1571 What format ID is used to start a meal deduction? MD01 MG03 DN03 DN01 d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: What document is used to refund missed meals? DA 4187 DD Form 1475 DD Form DD Form 1571 Answer: b. DD Form 1475 Question: What format ID is used to start a meal deduction? MD01 MG03 DN03 DN01 Answer: d. DN01

Check on Learning What are the two types of Enlisted BAS?
Officer & Enlisted BAS Enlisted BAS Entitlement & Enlisted BAS Eligibility Enlisted BAS (Standard) & Enlisted BAS II Meal Deductions & Missed Meals When do enlisted Soldiers start receiving standard rations (BAS)? On the first day of reception Upon completion of basic training Upon completion of AIT When the Soldier gets to their duty station d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: What are the two types of Enlisted BAS? Officer & Enlisted BAS Enlisted BAS Entitlement & Enlisted BAS Eligibility Enlisted BAS (Standard) & Enlisted BAS II Meal Deductions & Missed Meals Answer: c. Enlisted BAS (Standard) & Enlisted BAS II Question: When do enlisted Soldiers start receiving standard rations (BAS)? On the first day of reception Upon completion of basic training Upon completion of AIT When the Soldier gets to their duty station Answer: b. Upon completion of basic training Instructor Note: After the check on learning administer practical exercise #3. Refer the students to the DMO Extract and review it with them. Allot the students 2 hours to complete practical exercise #3.

Basic Allowance for Housing (BAH)
d. Generalize New Information (9 hours 20 minutes) Within the next part of the lesson we will discuss Basic Allowance for Housing (BAH).

BAH without Dependents
E-7 and above may elect to not occupy government quarters Payable based on current pay-grade and permanent duty station (PDS) Zip Code Supporting Documentation - DA 5960 with a Statement of Non-Availability (E-6 and below) attached FID/ACTN - Same for ALL types of BAH d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have the Soldiers turn to JFTR, Volume 1, Chapter 10. Basic Allowance for Housing (BAH): BAH is a CONUS based allowance authorized to be paid by geographic duty location, pay grade, and dependency status. The allowance provides compensation for service members Refer to JFTR, Vol 1 paragraph U10002. Instructor Note: Refer the students to JFTR, Vol 1 paragraph U10400 , Members Without Dependents. Without Dependents-BAH Unless otherwise entitled, members without dependents residing in other than government quarters, are entitled to BAH at the without dependent rate. The rates for BAH are based on the member’s permanent duty station (PDS). Application for BAH without dependents is made on DA Form A statement of non-availability must be attached, for members of the Army in pay grades E-6 and below. If government quarters are not assigned to a Soldier, then the soldier should obtain a statement of non-availability. Soldiers in pay grades E-7 or above can elect not to occupy quarters and are automatically entitled to BAH at the without rate (Own Right).

Block 6 of DA5960 = divorce decree (P&A) Summary Sheet.
d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Coding BAH without Dependents There are additional scenarios that can influence what is coded, however, in basic terms, a 3504 & 6801 (only if there is no open 68 on MMPA) will be processed to start BAH without Dependents. The Start date is in Blk. 6 of the DA5960. Ensure that the date on the marriage certificate and the 5960 are the same date. If not the same use the date on the marriage certificate. Government QRTS assigned/adequacy, and BAQ Dep. Code can be found by using the dropdown menu. The last two input fields are ALWAYS left blank.

d. Generalize New Information (9 hours 20 minutes)
Note: Explain to students that if the Member already has an open 68 entry on their MMPA, it is not necessary to input a Refer to the slide as an example. If there was no open 68 entry, the 6801 must be processed.

Dropdowns Menus and Pg 30 of DMO Extract
Block 6 of 5960 (Same as on 3504) Block 5 of 5960 Block 12 a. (1) of 5960 d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Coding BAH without Dependents There are additional scenarios that can influence what is coded, however, in basic terms, a 3504 & 6801 will be processed to start BAH without Dependents. The start date is the same as the 3504 (Blk #6 of DA 5960). The zip code is for the DUTY STATION the Soldier is assigned to (Blk #5 of DA 5960). Accom. Stat. is a 0 which represents single. Rent amount comes for Blk. 12a(1) of the DA5960. Rent status is R for renting and H for homeowner (MORTGAGE). Zero fill the percentage field. Dropdowns Menus and Pg 30 of DMO Extract

BAH with Dependents Paid to members whose dependents do not occupy adequate family type government quarters Payable based on current pay-grade and permanent duty station (PDS) Zip Code Supporting Documentation - DA 5960 with Marriage or Birth Certificate d. Generalize New Information (9 hours 20 minutes) Instructor Note: Refer students to the JFTR, Vol 1 paragraph U10402 Member With Dependents. BAH with Dependents Unless otherwise entitled, members residing with dependents in other than government quarters, are entitled to BAH at with/dependent rate. BAH is paid in an amount according to the pay grade in which the Soldier is serving or appointed for basic pay purposes. BAH rates are based on the member’s Permanent Duty Station (PDS) Zip Code. Instructor Note: Refer students to JFTR, Vol 1 Part B, Dependency, paragraphs U Primary Dependents: To be considered a primary dependent, soldiers must demonstrate that the dependent is either their spouse, child; and this includes, biological, adopted, illegitimate, and stepchildren or a combination thereof. Applications for BAH on behalf of primary dependents are made on DA Form 5960 and require a copy of a marriage license, housing termination order or birth certificate be attached. Additionally, some units may require additional supporting documentation based on their unit standing operating procedure such as a lease agreement. When assigned to family type government quarters, the soldier continues to receive BAH with dependents. However, housing will initiate an allotment for the full amount of the soldiers BAH.

See pages 21 & 22 0f DTA Block 6 of DA5960 = marriage cert. (P&A) Summary Sheet. Must be input when Dep. Code is “C” d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Coding BAH with Dependents The input to change BAH is 3504 and a 6801 (only if there is no open 68 on MMPA). The Start date is in Blk. 6 of the DA5960. Ensure that the date on the marriage certificate or birth certificate and the 5960 are the same date. If not the same use the date on the marriage certificate or birth certificate. Government QRTS assigned/adequacy, and BAQ Dep. Code can be found by using the dropdown menu. The last two input fields are ALWAYS left blank.

Dropdowns Menus and Pg 30 of DMO Extract
See pages 21 & 22 0f DTA Block 6 of 5960 (Same as on 3504) Block 5 of 5960 Block 12a(1) 5960 d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. Coding BAH with Dependents The second part of the input is the (only if there is no open 68 on MMPA). The start date is the same as the 3504 (Blk #6 of DA 5960). The zip code is for the DUTY STATION the Soldier is assigned to (Blk #5 of DA 5960). Accom. Stat. is a 1 for with dependents. Rent amount comes for Blk. 12a(1) of the DA5960. Rent status is R for renting and H for homeowner (MORTGAGE). Zero fill the percentage field. Dropdowns Menus and Pg 30 of DMO Extract

Secondary Dependency 4 Categories: Parent
Full Time Student Years of Age Incapacitated Child over Age 21 Ward of a Court Determination Redetermination d. Generalize New Information (9 hours 20 minutes) Instructor Note: Refer students to Military Pay Secondary Dependency Guide & JFTR Chp 1-10, para U10108. Service members can apply for secondary dependency for non primary dependents to have access to pay, allowances (BAH), and medical care. The categories that are applicable and the forms that are required are as follows. Qualifying secondary dependents will fall into the following categories with each requiring a different form and supporting documentation: Parent: a service member may request dependency determinations for biological parents, parents-in-law, step-parents, parents-by-adoption, or an individual who was in a loco parentis status for a continuous period of at least five years prior to the service member turning 21 years of age. DD Form 137-3 Full Time Student Years of Age: this status refers to a primary dependent who has now transition to secondary dependency status because of age. In order for the service member to receive BAH in the secondary dependency status it must be demonstrated that the child is in fact enrolled as a full time student at an accredited university or college. Additionally, the student may qualify until age 23 or graduation, whichever occurs first. DD Form 137-6 Incapacitated Child over Age 21: the service member must demonstrate through documentary evidence that the child is unable to care for him/herself. DD Form 137-5 Ward of a Court: under the circumstances that the child has been placed in physical custody of the service member for a period of at least 12 consecutive months, the individual is unmarried, and has not reached age 21 or 23 if full time student may qualify with required documentation. DD Form 137-7 It is also important to note that only individuals related to the member as prescribed in the secondary dependency guide may qualify as a secondary dependent. Determination: In way of the Secretary of Defense, DFAS is authorized to make dependency determinations necessary for the purposes of pay, allowances, and medical care. To initially establish dependency, a Dependency Statement; one of the DD Forms which is influenced by the type of status to which the service member is claiming. Redetermination: Redetermination is nothing more than a recertification that will require the same documentary evidence that the service member originally used to certify. Redetermination occurs on an annual basis for active duty personnel and every third year for reserve personnel. As stated above, approval for determination of dependency is held at the DFAS level. The service member can submit their request for secondary dependency through the Finance office via the Case Management System (CMS) or they can submit their claim directly to DFAS.

BAH-Partial Paid to Single Soldier living in Single Type Quarters (Barracks) or Field or Sea Duty Can not be entitled to any other type of BAH BAH-Partial is not authorized during proceed time unless assigned to single type GOV’T QTRS d. Generalize New Information (9 hours 20 minutes) Instructor Note: Refer to JFTR, Vol 1 paragraph U10010 Partial Housing Allowance. BAH- Partial BAH-Partial is a nominal amount paid to soldiers to help defray nominal costs associate with residing in single type government quarters. BAH-Partial is paid to a Soldier without dependents, assigned to single-type quarters (barracks), or is on field or sea duty, and not otherwise entitled to receive a basic allowance for housing (BAH). BAH-Partial is not authorized during proceed time, leave en route, or travel time on PCS unless the member is assigned to single type GOV’T QTRS and not authorized BAH or OHA. The BAH-Partial rate is based the difference in basic pay between 1980 and 1981 reallocated pay raises and what those rates would have been had the raise not been reallocated. The rate is fixed from those years and does not change.

Date of arrival to duty station
d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. In the case of BAH-Partial, the only required transaction is a BAH-Partial is the “barracks” rate so note the key changes. Government Quarters Assignment reflects a 1 = Assigned Government Quarters Adequacy reflects a 3 = Partial BAQ Number of Dependents for BAQ reflects a 0 = Without dependents BAQ Dependent Code reflects an R = Own right or Partial BAQ

Computation of BAH Computed on 30 day basis. Rate Rank
With/Without Dependents d. Generalize New Information (9 hours 20 minutes) Computation of BAH is similar to computing Base Pay. The monthly rate is determined by the member’s rank and their dependency status (with/without dependents or partial). Note: Refer students to page 5 of the pay and allowances handout. For training purposes we will use the rate for Ft. Stewart, GA. Example: An E4 with dependents is promoted to E5 on 14 June. Follow the steps to compute the member’s BAH for June. Step 1: Calculate the days the member is paid at each rank. E4 – 1st through 13th = 13 days E5 – 14th through 30th = 17 days 30th -14th inclusive day = 17 days Step 2: Compute daily rate for each rank. Then multiply by number of days entitled. E4 – Monthly rate $1083/30 = $36.10 daily X 13 days = $469.30 E5 – Monthly rate $1110/30 = $37.00 daily X 17 days = $629.00 Step 3: Add both rates for BAH entitlement. 469.30 $ (BAH entitlement for June)

Family Separation Allowance (FSA)
d. Generalize New Information (9 hours 20 minutes) Within the next part of the lesson we will discuss Family Separation Allowance (FSA).

Family Separation Allowance (FSA)
TYPES OF FSA: FSA-R FSA-T FSA-S For members with dependents / member married to member who PCS or are TDY for MORE than 30 days. d. Generalize New Information (9 hours 20 minutes) INSTRUCTOR NOTE: Refer students to Chap. 27 of DoDFMR and the pay tables handout, slide #7. Family Separation: There are three types of FSA: FSA-R, FSA-T, and FSA-S. The one thing they both have in common is that the Soldier MUST be separated from his/her dependents by competent orders. Instructor Note: See Table 27-1 of the DoDFMR for a more specific view of FSA. The three different types of FSA which are each explained in the DoDFMR paragraph A(1) – (3). FSA is payable in a monthly rate of $ Instructor Note: For conditions of entitlement see DoDFMR, Table 27-3.

Family Separation Allowance (FSA) (Con’t)
DOCUMENTATION: DD1561 Travel Voucher Orders FORMAT ID /ACTION INDICATORS: d. Generalize New Information (9 hours 20 minutes) Documentary requirements are the same for both types of FSA. DD Form 1561 is the required document to certify a proper payment of FSA. In addition to the DD Form 1561, the service member is also required to submit a Travel Voucher DD and/or reassignment orders as proof of travel/ separation. The FID/ACTN for FSA is 65(01, 02, 03)

See page 25 0f DTA Date of depart if no leave taken. If leave taken, date reported to unaccompanied location. DD d. Generalize New Information (9 hours 20 minutes) Instructor Note: Have students make the input on DMO as you are walking them through the slide. To start FSA-II input FID 6501. The start date is the date the Soldier arrived at the new location. The FSA Type is found in Part II of the DD Use the drop down menu to select the type that corresponds with that on the form. Part II of DD1561 “Type II” section (R, S, or T).

Other Allowances Clothing Monetary Allowance
Overseas Housing Allowance (OHA) Cost of Living Allowance (COLA) d. Generalize New Information (9 hours 20 minutes) Clothing Monetary Allowance - Enlisted and Officer. Refer to Chapter 29, of the DODFMR. (1)Enlisted. (a) Initial Clothing Allowance is immediately payable as a cash allowance in lieu of items not furnished. (b) Clothing Replacement Allowance accrues as a monthly allowance and is paid in an annual installment to repair, replace, and maintain clothing items. Refer to Chapter 30, of the DoDFMR. Officer Uniform Allowance. Payable to officers upon call to active duty for training. All officer personnel commissioned or appointed in the Regular or Reserve Components of the Army are authorized an Initial Allowance of $400 regardless of source of commission or previous enlisted status. Overseas Housing Allowance (OHA). The purpose of OHA is to reimburse Soldiers for expenses they incur for overseas housing when government quarters are not assigned. The basis for the payment is the actual monthly rental cost of lodging within a prescribed ceiling. Cost of Living Allowance (COLA). Authorization of COLA defrays the average excess costs for Soldiers with OCONUS assignments. The excess costs are determined by comparing the average living expenses for Soldiers in each area outside the United States with the average similar living expenses for Soldiers in CONUS.

Check on Learning What prepared and completed form authorizes BAH with or without dependents? DD Form 1561 DA Form 1561 DD Form 5960 DA Form 5960 What form authorizes FSA? DD Form 1561 DA Form 1561 DD Form 5960 DA Form 5960 d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: What prepared and completed form authorizes BAH with or without dependents? DD Form 1561 DA Form 1561 DD Form 5960 DA Form 5960 Answer: d. DA Form 5960 Question: What form authorizes FSA? Answer: a. DD Form 1561

Check on Learning A Soldier without dependents assigned the barracks at his/her permanent duty station is authorized what type of BAH? Partial BAH Not authorized BAH With Dependent Without Dependent What is the FORMAT ID/ACTN INDCTR to STOP any type of BAH? 3501 3502 6501 6502 d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: A Soldier without dependents assigned the barracks at his/her permanent duty station is authorized what type of BAH? Partial BAH Not authorized BAH With Dependent Without Dependent Answer: a. Partial BAH Question: What is the FORMAT ID/ACTN INDCTR to STOP any type of BAH? 3501 3502 6501 6502 Answer: b. 3502

Check on Learning What type of BAH is a Soldier with dependents authorized? BAH Without Dependent BAH With Dependents Partial BAH No BAH authorized What is the FORMAT ID/ACTN INDCTR to START FSA? 3501 3502 6501 6502 d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: What type of BAH is a Soldier with dependents authorized? BAH Without Dependent BAH With Dependents Partial BAH No BAH authorized Answer: b. BAH With Dependents Question: What is the FORMAT ID/ACTN INDCTR to START FSA? 3501 3502 6501 6502 Answer: c. 6501

Check on Learning What date do you use to start Family Separation Allowance when the Soldier does not take any leave? Date of Arrival to TDY location Date of Departure from TDY location Date of Arrival to PDS Date of Departure from PDS d. Generalize New Information (9 hours 20 minutes); Conduct a check on learning using the polling method Question: What date do you use to start Family Separation Allowance when the Soldier does not take any leave? Date of Arrival to TDY location Date of Departure from TDY location Date of Arrival to PDS Date of Departure from PDS Answer: d. Date of Departure from PDS

Critical Thinking How else could you use this information?
How might you use this information in the future? e. Develop (10 minutes) This phase is student-centered and instructor facilitated. Allow the students to decide how they will use the information. The definitive goal is for the students to think critically and creatively about how to use the information garnered from the lesson plan in the future. As the instructor you can direct the students to brainstorm in small groups or you can ask open ended questions such as: How might you use this information in the future? How else could you use this information? How can you apply the premise of caring about another Soldier’s pay in the future? Instructor Note: The above listed questions are only examples. As the instructor you are free to ask varied questions. However, ensure the questions are open-ended and serve to ensure the students see the relevance of the generalized new information presented and future usage. How can you apply the premise of caring about another Soldier’s pay in the future?

Hands On Training f. Apply (14 hours 25 minutes)
Instructor Note: Administer the comprehensive practical exercise and training scenarios while utilizing the mock Finance office. Allot the students 6 hours to complete. At the expiration of the prescribed time, skillfully direct the students to share their assessments while encouraging their peers to leverage their own experiences and assessments to ask open-ended questions of each other to create a valuing learning experience.

Learning Objective Action: Determine Entitlements to Pay and Allowances Conditions: In a classroom environment given a twenty-seven hour time frame; students will work as a member of a small & large group using DoD FMR R, Volume 7A, JFTR Ch 1-10, the slide presentation for immediate referencing, and the student is required to participate in small & large group discussions. Standard: Establish proper entries and dollar amounts to update a Soldier’s MMPA for basic, special, and incentive pay with a minimum of 75% accuracy. Learning Objective Review the learning objective, summarize the lesson, and poll for questions. Determine if the students have learned the material presented and have a correct understanding of the pay and allowances, the rates, who’s authorized, and the circumstances that creates the authorization. Instructor Note: Administer the student assessment and allot 3 hours for completion and 1 hour for assessment review.

Appendix A Assessment Plan Appendix A
The student’s performance for lesson AAA6B103 Determine Entitlements to Pay and Allowances will be assess through the following: Practical Exercise #1 will assess the Soldier’s ability to identify, determine entitlement to, and code basic pay, and special pays. Practical Exercise #2 will assess the Soldier’s ability to identify, determine entitlement to, and code hazardous duty incentive pays. Practical Exercise #3 will assess the Soldier’s ability to identify, determine entitlement to, and code subsistence allowances. Practical Exercise #4 will assess the Soldier’s ability to identify, determine entitlement to, and code housing allowances, and family separation allowance. Practical Exercise Comprehensive/Role Play will assess the Soldier’s ability to identify, determine entitlement to, and code military pay & allowances. The student assessment measures the student’s technical competency of researching financial management regulations, identifying the application of the guidance, receiving certified documents, and processing the certified documents. Contribution to Group Work 25.00% Evaluation of Student’s Research Ability 75.00% Total 100%

Appendix B Presentation Outline Appendix B Slides
Slide Number Description Slide Determine Entitlements to Pay and Allowances Slide Learning Objective Slide 3 Payroll Failures Video Slide Military Pay & Allowances Slide Military Pay’s Slide Basic Pay Slide 7 Basic Pay (Cont.) Slide Computation of Basic Pay Slide Special Pays Slide Special Duty Assignment Pay Slide Input Special Duty Assignment Pay Slide Hardship Duty Pay-Mission Slide Travel Voucher Example Slide Input Hardship Duty Pay Mission Slide Hardship Duty Pay-Location Slide Travel Voucher Example Slide Example Orders Slide Input Hardship Duty Pay Slide Hostile Fire Pay/ Imminent Danger Pay Slide Input Hostile Fire Pay/ Imminent Danger Pay Slide Assignment Incentive Pay Slide Check on Learning Slide Check on Learning Slide Check on Learning Slide Hazardous Duty Incentive Pays Slide Aviation Incentive Pay Slide Example Orders (Crewmember) Slide Input Flying Duty Pay Slide Example Orders (Non-Crewmember) Slide Input Flying Duty Pay Slide Example Orders Slide Input Flying Duty Pay Slide Failure to Meet Requirements Slide Parachute Duty Pay Slide Example Orders Slide Input Parachute Pay Slide Example Orders Slide Input Parachute Duty Pay Slide Demolition Duty Pay Slide Example Orders Slide Input Demolition Duty Pay Slide Other Incentive Pays Slide Check on Learning Slide Check on Learning Slide Military Allowances Slide Subsistence Allowance Slide BAS Types Slide BAS Slide Meal Collection Computation Slide Collection Computation (Cont.) Slide Collection Computation Slide Input BAS Slide Input Meal Deductions Slide Input Meal Deductions Slide Input Missed Meal Refund Slide Family Subsistence Supplemental Allowance Slide Check on Learning Slide Check on Learning Slide Basic Allowance for Housing (BAH) Slide BAH without Dependents Slide Input BAH without Dependents Slide Example DSIS Printout Slide Input BAH without Dependents Slide BAH with Dependents Slide Input BAH with Dependents Slide Input BAH with Dependents Slide Secondary Dependents Slide BAH-Partial Slide Input BAH-Partial Slide Computation of BAH Slide Family Separation Allowance Slide Family Separation Allowance Slide Family Separation Allowance, Con’t Slide Input Family Separation Allowance Slide Other Allowances Slide Check on Learning Slide Check on Learning Slide Check on Learning Slide Check on Learning Slide Critical Thinking Slide Hands On Training Slide Learning Objective Slide Appendix A Slide Appendix B

Determine Entitlements to Pay and Allowances

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