Module III Microsoft Excel 2010.

Module III Microsoft Excel 2010

Objectives Introduction to Excel Definition of a Spreadsheet
Advantages of a Spreadsheet Components of Excel Window Create a new workbook Opening, creating, and saving a workbook Enter and Edit data in a worksheet Edit and format cells, rows and columns Format numbers and apply style Link data in the worksheet Refer to cells in a formula Importing and exporting data Creating a web page Placing interactive data on the web View different sections of a worksheet Insert a picture Preview and print workbook/sheet Creating and modifying graphics (charts) Set a validation rule to enter data in a worksheet Set a validation rule to enter data in a worksheet Import data Apply number formats Apply a condition for formatting Create names for ranges of cells Apply the names in formulas Locate the required data Sort data Filter data Calculate subtotals Audit a worksheet Secure the contents of a workbook Create a macro Execute a macro Change the print settings of a workbook Print a workbook Perform what-if analysis Create dynamic tables and charts to analyze data Publish dynamic tables and charts in an interactive Web page

What is Excel? Introduction to Excel
Excel is a spreadsheet program with various components Rows-are referenced by the row number 1:1 is the reference to the first row Columns-are referenced by the column name such as “A” Cell-is an intersection of a row and a column It can contain various types of data – numeric/character A cell is referenced by the combination of a column and row name. E.g., first cell A1 is in column A and row 1 Definition of a Spreadsheet A spreadsheet is a software that manipulates number and string data in rows and columns Advantages of a Spreadsheet Main advantage of using a spreadsheet program is that it enables you to perform simple row-and-column arithmetic

Excel Screen Layout

Screen Layout (2) The Microsoft Excel 2013 Window includes the following components: Rows: Rows are referenced by the numbers. (Total = 1,048,576) Columns: Columns are referenced by the alphabets. (A – XFD) Cell: A cell is an intersection of a row and a column. Cells can contain various types of data. A cell is referenced by the name of the column and row. For example, the first cell A1 is in column A and row 1. Worksheet: A worksheet contains rows and columns and their intersection forms the cells. A worksheet consists of 65,536 rows and 256 columns. Workbook: A workbook consists of worksheets. It is also referred to as an Excel file. A workbook can be defined as a set of worksheets. Formula bar: A formula bar contains tools for creating and editing formulas. Name box: A name box displays the name of a selected cell and a range of cells. Sheet Tab: A sheet tab helps to navigate between worksheets in a workbook.

File Tab The File Tab performs many of the functions that were located in the File menu of older versions of Excel. This button allows you to create a new workbook, Open an existing workbook, save and save as, print, send, or close.

Ribbon The ribbon is the panel at the top portion of the document It has seven tabs: Home, Insert, Page Layouts, Formulas, Data, Review and View. Each tab is divided into groups. The groups are logical collections of features designed to perform function that you will utilize in developing or editing your Excel spreadsheets. Commonly utilized features are displayed on the Ribbon. To view additional features within each group, click the arrow at the bottom right corner of each group. TABS

Ribbon Tabs Home: Clipboard, Fonts, Alignment, Number, Styles, Cells, Editing Insert: Tables, Illustrations, Charts, Links, Text Page Layouts: Themes, Page Setup, Scale to Fit, Sheet Options, Arrange Formulas: Function Library, Defined Names, Formula Auditing, Calculation Data: Get External Data, Connections, Sort & Filter, Data Tools, Outline Review: Proofing, Comments, Changes View: Workbook Views, Show/Hide, Zoom, Window, Macros

Quick Access & Mini Toolbars
Quick Access Toolbar Mini Toolbar The quick access toolbar is a customizable toolbar that contains commands that you may want to use. This is a floating toolbar that is displayed when you select text or right-click text. It displays common formatting tools, such as Bold, Italics, Fonts, Font Size and Font Color.

Working With a Workbook
Create a Workbook To create a new Workbook: Click the File Tab Click New Choose Blank Workbook If you want to create a new workbook from a template, explore the templates and choose one that fits your needs.

Working With a Workbook (2)
Save a Workbook When you save a workbook, you have two choices: Save or Save As. To save a document: Click the File Tab Click Save or Save As. Choose the folder/location you wish to save to. Type in the File Name and select the File type. Click Save.

Open a Workbook To open an existing workbook: Click the File Tab Click Open Browse to the workbook Click the title of the workbook If the Workbook is a recent file it will be shown under Recent Workbooks. Then click on it.

Entering Data There are different ways to enter data in Excel: in an active cell or in the formula bar. To enter data in an active cell: Click in the cell where you want the data Begin typing To enter data into the formula bar Click the cell where you would like the data Place the cursor in the Formula Bar and Type in the data If you want to edit the data of the cell, double-click on the cell or press the F2 key.

Working with a Workbook (5)
Entering Date and Time To enter date and time in a cell, perform the following steps: Select the cell where the date and time is to be entered and type the required date and time. There are many formats to enter the date, the most common are date with hyphen or slashes, for example, or 08/10/2006 To enter the current date, select the required cell and hold down the Ctrl key and press the ; key. To enter the current time, select the required cell and hold down the combination of Ctrl and Shift keys and then press the : key.

Selecting Cells (1) lick the row or column header to select a single row or column. To select multiple adjacent rows or columns, drag over the row or column header. To select multiple (nonadjacent) rows or columns, press Ctrl while you click the row or column headers that you want. Press Ctrl + Spacebar to select a column. The column of the active cell (or columns of the selected cells) is highlighted. Press Shift + Spacebar to select a row. The row of the active cell (or rows of the selected cells) is highlighted. Select Special Cells Select a range, and choose Home Tab ➪ Editing ➪ Find & Select ➪ Go to Special to display the Go to Special dialog box. Click on the type of cell to select. Click OK.

Selecting Cells Select the first range (or cell). Then press and hold Ctrl as you drag the mouse to highlight additional cells or ranges. From the keyboard, select a range as described previously (using F8 or the Shift key). Then press Shift+F8 to select another range without canceling the previous range selections. Enter the range (or cell) address in the Name box and press Enter. Separate each range address with a comma.

Manipulating Data Excel allows you to move, copy, and paste cells and cell content through cutting and pasting and copying and pasting. Select Data To select a cell or data to be copied or cut: Click the cell Click and drag the cursor to select many cells in a range

Manipulating Data (2) Select a Row or Column Copy and Paste
To select a row or column click on the row or column header. Copy and Paste To copy and paste data: Select the cell(s) that you wish to copy On the Clipboard group of the Home tab, click Copy Select the cell(s) where you would like to copy the data On the Clipboard group of the Home tab, click Paste

Manipulating Data (3) Cut and Paste To cut and paste data:
Select the cell(s) that you wish to copy On the Clipboard group of the Home tab, click Cut Select the cell(s) where you would like to copy the data On the Clipboard group of the Home tab, click Paste Undo and Redo To undo or redo your most recent actions: On the Quick Access Toolbar Click Undo or Redo

Manipulating Data (4) Auto Fill
The Auto Fill feature fills cell data or series of data in a worksheet into a selected range of cells. If you want the same data copied into the other cells, you only need to complete one cell. If you want to have a series of data (for example, days of the week) fill in the first two cells in the series and then use the auto fill feature. To use the Auto Fill feature: Click the Fill Handle Drag the Fill Handle to complete the cells

Modifying a Worksheet Insert Cells, Rows, and Columns
To insert cells, rows, and columns in Excel: Place the cursor in the row below where you want the new row, or in the column to the left of where you want the new column Click the Insert button on the Cells group of the Home tab Click the appropriate choice: Cell, Row, or Column Delete Cells, Rows and Columns To delete cells, rows, and columns: Place the cursor in the cell, row, or column that you want to delete Click the Delete button on the Cells group of the Home tab Click the appropriate choice: Cell, Row, or Column

Modifying a Worksheet (2)
Find and Replace To find data or find and replace data: Click the Find & Select button on the Editing group of the Home tab Choose Find or Replace Complete the Find What text box Click on Options for more search options

Modifying a Worksheet (3)
Go To Command The Go To command takes you to a specific cell either by cell reference (the Column Letter and the Row Number) or cell name. Click the Find & Select button on the Editing group of the Home tab Click Go To Spell Check To check the spelling: On the Review tab click the Spelling button

Performing Calculations
Excel Formulas A formula is a set of mathematical instructions that can be used in Excel to perform calculations. Formals are started in the formula box with an = sign. There are many elements to and excel formula. References: The cell or range of cells that you want to use in your calculation Operators: Symbols (+, -, *, /, etc.) that specify the calculation to be performed Constants: Numbers or text values that do not change Functions: Predefined formulas in Excel To create a basic formula in Excel: Select the cell for the formula Type = (the equal sign) and the formula Click Enter

Performing Calculations (2)
Calculate with Functions A function is a built in formula in Excel. A function has a name and arguments (the mathematical function) in parentheses. Common functions in Excel: Sum: Adds all cells in the argument Average: Calculates the average of the cells in the argument Min: Finds the minimum value Max: Finds the maximum value Count: Finds the number of cells that contain a numerical value within a range of the argument. To calculate a function: Click the cell where you want the function applied Click the Insert Function button Choose the function & Click OK Complete the Number boxes with the cells in the range that you want calculated

A formula consists of a set special code entered into a cell. It performs a calculation of some type and returns a value which is displayed in the cell. The values and text used in formulas can be located in other cells, which makes changing data easy and gives worksheets their dynamic nature. Mathematical operators, such as + (for addition) and * (for multiplication) Cell references (including named cells and ranges), Values or text, Worksheet functions (such as SUM or AVERAGE) OPERATOR FUNCTION + Addition - Subtraction ? Division * Multiplication ^ Exponentiation & Concatenation = Logical comparison (equal to) OPERATOR PRECEDENCE

Function Library The function library is a large group of functions on the Formula Tab of the Ribbon. These functions include: AutoSum: Easily calculates the sum of a range Recently Used: All recently used functions Financial: Accrued interest, cash flow return rates and additional financial functions Logical: And, If, True, False, etc. Text: Text based functions Date & Time: Functions calculated on date and time Math & Trig: Mathematical Functions > Logical comparison (greater than) < Logical comparison (less than) >= Logical comparison (greater than or equal to) <= Logical comparison (less than or equal to) <> Logical comparison (not equal to)

Relative, Absolute and Mixed References Cell reference is simply the name of a cell (column letter and row number) Calling cells by just their column and row labels (such as "A1") is called relative referencing. When a formula contains relative referencing and it is copied from one cell to another, Excel does not create an exact copy of the formula. It will change cell addresses relative to the row and column they are moved to. For example, if a simple addition formula in cell C1 "=(A1+B1)" is copied to cell C2, the formula would change to "=(A2+B2)" to reflect the new row. To prevent this change, cells must be called by absolute referencing and this is accomplished by placing dollar signs "$" within the cell addresses in the formula. Continuing the previous example, the formula in cell C1 would read "=($A$1+$B$1)" if the value of cell C2 should be the sum of cells A1 and B1. Both the column and row of both cells are absolute and will not change when copied. Mixed referencing can also be used where only the row OR column fixed. For example, in the formula "=(A$1+$B2)", the row of cell A1 is fixed and the column of cell B2 is fixed.

Linking Worksheets You may want to use the value from a cell in another worksheet within the same workbook in a formula. For example, the value of cell A1 in the current worksheet and cell A2 in the second worksheet can be added using the format "sheetname!celladdress". The formula for this example would be "=A1+Sheet2!A2" where the value of cell A1 in the current worksheet is added to the value of cell A2 in the worksheet named "Sheet2".

Error values ERROR VALUE EXPLANATION #DIV/0! The formula is trying to divide by zero. This also occurs when the formula attempts to divide by a cell that is empty. #NAME? The formula uses a name that Excel doesn’t recognize. This can happen if you delete a name that’s used in the formula or if you have unmatched quotes when using text. #N/A The formula is referring (directly or indirectly) to a cell that uses the NA function to signal that data is not available. Some functions (for example, VLOOKUP) can also return #N/A. #NULL! The formula uses an intersection of two ranges that don’t intersect. #REF! The formula refers to a cell that isn’t valid. This can happen if the cell has been deleted from the worksheet. #VALUE! The formula includes an argument or operand of the wrong type. (An operand is a value or cell reference that a formula uses to calculate a result.)

Working with Dates Excel Date Formats Displaying Today’s Date
Calculating the number of years between two dates The following formula calculates the number of years between two dates. This formula assumes that cells A1 and B1 both contain dates: =YEAR(A1)-YEAR(B1) Calculating a person’s age The following formula returns the age of the person whose date of birth you enter into cell A1. This formula uses the YEARFRAC function. =INT(YEARFRAC(TODAY(),A1,1)) OR The following formula uses the DATEDIF function to calculate an age. =DATEDIF(A1,TODAY(),"Y") Date Entry Excel Interpretation September 20th 2015 20/9/15 20/09/2015 20-09/2015 Sept. 20, 2015 Sept. 20 Displaying Today’s Date The following formula uses the TODAY function to display the current date in a cell: =TODAY() You can also display the date combined with text. The formula that follows, for example, displays text, such as Today is Tuesday, April 9, 2013: ="Today is "&TEXT(TODAY(),"dddd, mmmm d, yyyy")

Sorting & Filtering Sorting and Filtering allow you to manipulate data in a worksheet based on given set of criteria. Basic Sorts To execute a basic descending or ascending sort based on one column: Highlight the cells that will be sorted Click the Sort & Filter button on the Data tab Click the Sort Ascending (A-Z) button or Sort Descending (Z-A) button

Sorting & Filtering (2) Custom Sorts
To sort on the basis of more than one column: Click the Sort & Filter button on the Home tab Choose which column you want to sort by first Click Add Level Choose the next column you want to sort Click OK

Sorting & Filtering (3) Filtering Filtering allows you to display only data that meets certain criteria. To filter: Click the column or columns that contain the data you wish to filter On the Data tab, click on Filter button Click the Arrow at the bottom of the first cell you want to use for the Filter Click the Text Filter Click the Words you wish to Filter To clear the filter click the Filter button.

Subtotal You can automatically calculate subtotals and grand totals in a list for a column by using the Subtotal command in the Outline group on the Data tab. Subtotals are calculated with a summary function such as Sum, Count or Average, by using the SUBTOTAL function. You can display more than one type of summary function for each column. To add SUBTOTAL in a list, follow the following steps: Make sure that each column has a label in the first row, contains similar facts in each column, and that the range has no blank rows or columns. Sort the field for which you want to have subtotal summary. Select a cell in the range Select Data -> Subtotal (in Outline Group)

Subtotal (2) Select the field for which the subtotals are to be calculated in the At Each Change In drop-down list. Specify the type of totals you want to insert in the Use Function drop-down list. When you use the Subtotals feature, you aren’t restricted to having the values in the designated field added together with the SUM function. You can instead have Excel return the number of entries with the COUNT function, the average of the entries with the AVERAGE function, the highest entry with the MAX function, the lowest entry with the MIN function, or even the product of the entries with the PRODUCT function. Select the check boxes for the field(s) you want to total in the Add Subtotal To list box. Click OK.

Data Validation The Excel 2013 data validation Because formulas are only as accurate as the data they receive, it’s important that your spreadsheet contains only valid data. Examples of invalid data might be a negative number (such as –9) for a price or a decimal number (such as 4.39) for the number of items a customer bought. To keep your spreadsheet from accepting invalid data, you can define a cell to accept only certain types of data, such as numbers that fall between 30 and 100. The moment someone tries to type invalid data into a cell, Excel immediately warns you.

Data Validation (2) To define valid types of data for a cell, follow these steps: Click a cell that contains data used by a formula. Click the Data tab. Click the Data Validation icon in the Data Tools group. The Data Validation dialog box appears.

Data Validation (3) Click the Allow list box and choose one of the following: Any Value: The default value accepts anything the user types Whole Number: Accepts only whole numbers, such as 47 and 903 Decimal: Accepts whole and decimal numbers, such as or 1.00 List: Allows you to define a list of valid data Date: Accepts only dates Time: Accepts only times Text length: Defines a minimum and maximum length for text Custom: Allows you to define a formula to specify valid data Depending on the option you choose, you may need to define Minimum and Maximum values and whether you want the data to be equal to, less than, or greater than a defined limit. Click the Input Message tab in the Data Validation dialog box Click in the Title text box and type a title.

Data Validation (4) Click in the Input Message text box and type a message you want to display when someone selects this particular cell. Click the Error Alert tab in the Data Validation dialog box Click the Style list box and choose an alert icon, such as Stop or Warning. Click in the Title text box and type a title for your error message

Data Validation (5) Click in the Error Message text box and type the message to appear if the user types invalid data into the cell. Click OK. After you define data validation for a cell, you can always remove it later. To remove validation for a cell, follow these steps: Click in the cell that contains data validation. Click the Data tab. Click the Data Validation icon in the Data Tools group. The Data Validation dialog box appears Click Clear All and then click OK. Excel clears all your data validation rules for your chosen cell.

Conditional Formatting
Conditional formatting is a technique to format cells based on one or more rules. Conditional Formatting helps you visually explore and analyze data collected in an Excel worksheet, detect critical issues, and identify trends, patterns and exceptions. Conditional Formatting in Excel 2013 allows you to automatically apply formatting—such as colors, icons, and data bars—to one or more cells based on the cell value.

Conditional Formatting (2)
Apply Conditional Formatting To apply a Conditional Formatting: Select the cell or the relevant range of cells to be formatted On the Home tab Click “Conditional Formatting“. Choose Highlight Cells rules, select the appropriate rule and specify the condition for formatting the chosen cell or range of cells. For eg., to format the cells that are greater than a specified value, choose Greater Than, specify the value and the fill color

To specify a custom rule, Select the cell or the relevant range of cells to be formatted On the Home tab Click “Conditional Formatting“. Choose New Rule, select a rule type and edit the rule description. To specify another rule for the same range of cells, repeat the above steps.

Manage conditional formatting One can create, edit, delete, and view all conditional formatting rules in the workbook by using the Conditional Formatting Rules Manager dialog box. On the Home tab, in the Styles group, click the arrow next to Conditional Formatting, and then click Manage Rules. Against Show Formatting rule for, choose the worksheet whose rules you want to manipulate. All relevant rules for the worksheet are lists. These rules are evaluated in order of precedence by how they are listed in this dialog box

Charts Charts allow you to present information contained in the worksheet in a graphic format. Excel offers many types of charts including: Column, Line, Pie, Bar, Area, Scatter and more. To view the charts available click the Insert Tab on the Ribbon. Create a Chart To create a chart: Select the cells that contain the data you want to use in the chart Click the Insert tab on the Ribbon Click the type of Chart you want to create

Charts (2) Modify a Chart
Once you have created a chart you can do several things to modify the chart. To move the chart: Click the Chart and Drag it another location on the same worksheet, or Click the Move Chart button on the Design tab Choose the desired location (either a new sheet or a current sheet in the workbook)

Charts (3) To change the data included in the chart: Click the Chart
Click the Select Data button on the Design tab

Charts (4) To reverse which data are displayed in the rows and columns: Click the Chart Click the Switch Row/Column button on the Design tab To modify the labels and titles: On the Design Tab, click Add Chart Element Select the Chart Element you want to Add.

Charts (5) Chart Tools The Chart Tools appear on the Ribbon when you click on the chart. The tools are located on three tabs: Design and Layout. Within the Design tab you can control the chart type, layout, styles, and location. Within the Format tab you can control inserting shapes, change shapes and add text boxes, labels, axes, background and word art.

Charts (6) Copy a Chart to Word Select the chart
Click Copy on the Home tab Go to the Word document where you want the chart located Click Paste on the Home tab

Formatting a Worksheet
Convert Text to Columns Sometimes you will want to split data in one cell into two or more cells. You can do this easily by utilizing the Convert Text to Columns Wizard. Highlight the column in which you wish to split the data Click the Text to Columns button on the Data tab Click Delimited if you have a comma or tab separating the data, or click fixed widths to set the data separation at a specific size

Formatting a Worksheet (2)
Modify Fonts Modifying fonts in Excel will allow you to emphasize titles and headings. To modify a font: Select the cell or cells that you would like the font applied On the Font group on the Home tab, choose the font type, size, bold, italics, underline, or color

Format Cells Dialog Box In Excel, you can also apply specific formatting to a cell. To apply formatting to a cell or group of cells: Select the cell or cells that will have the formatting Click the Dialog Box arrow on the Alignment group of the Home tab There are several tabs on this dialog box that allow you to modify properties of the cell or cells. Number: Allows for the display of different number types and decimal places Alignment: Allows for the horizontal and vertical alignment of text, wrap text, shrink text, merge cells and the direction of the text. Font: Allows for control of font, font style, size, color, and additional features Border: Border styles and colors Fill: Cell fill colors and styles

Add Borders and Colors to Cells Borders and colors can be added to cells manually or through the use of styles. To add borders manually: Click the Borders drop down menu on the Font group of the Home tab Choose the appropriate border

To apply colors manually: Click the Fill drop down menu on the Font group of the Home tab Choose the appropriate color To apply borders and colors using styles: Click Cell Styles on the Styles group ofthe Home tab Choose a style or click New Cell Style

Change Column Width and Row Height To change the width of a column or the height of a row: Click the Format button on the Cells group of the Home tab Manually adjust the height and width by clicking Row Height or Column Width To use AutoFit click AutoFit Row Height or AutoFit Column Width

Hide or Unhide Rows or Columns To hide or unhide rows or columns: Select the row or column you wish to hide or unhide Click the Format button on the Cells group of the Home tab Click Hide & Unhide

Merge Cells To merge cells select the cells you want to merge and click the Merge & Center button on the Alignment group of the Home tab. The four choices for merging cells are: Merge & Center: Combines the cells and centers the contents in the new, larger cell Merge Across: Combines the cells across columns without centering data Merge Cells: Combines the cells in a range without centering Unmerge Cells: Splits the cell that has been merged

Align Cell Contents To align cell contents, click the cell or cells you want to align and click on the options within the Alignment group on the Home tab. There are several options for alignment of cell contents: Top Align: Aligns text to the top of the cell Middle Align: Aligns text between the top and bottom of the cell Bottom Align: Aligns text to the bottom of the cell Align Text Left: Aligns text to the left of the cell Center: Centers the text from left to right in the cell Align Text Right: Aligns text to the right of the cell Decrease Indent: Decreases the indent between the left border and the text Increase Indent: Increase the indent between the left border and the text Orientation: Rotate the text diagonally or vertically

Developing a Workbook Format Worksheet Tab You can rename a worksheet or change the color of the tabs to meet your needs. To rename a worksheet: Open the sheet to be renamed Click the Format button on the Home tab Click Rename sheet Type in a new name Press Enter

Developing a Workbook (2)
To change the color of a worksheet tab: Open the sheet, whose colour you want to change. Click the Format button on the Home tab Click Tab Colour Click the colour Reposition Worksheets in a Workbook To move worksheets in a workbook: Open the workbook that contains the sheets you want to rearrange Click and hold the worksheet tab that will be moved until an arrow appears in the left corner of the sheet Drag the worksheet to the desired location

Insert and Delete Worksheets To insert a worksheet Open the workbook Click the Insert button on the Cells group of the Home tab Click Insert Sheet To delete a worksheet Click the Delete button on the Cells group of the Home tab Click Delete Sheet

Copy and Paste Worksheets: To copy and paste a worksheet: Click the tab of the worksheet to be copied Right click and choose Move or Copy Choose the desired position of the sheet Click the check box next to Create a Copy Click OK

Page Properties and Printing
Set Print Titles The print titles function allows you to repeat the column and row headings at the beginning of each new page to make reading a multiple page sheet easier to read when printed. To Print Titles: Click the Page Layout tab on the Ribbon Click the Print Titles button In the Print Titles section, click the box to select the rows/columns to be repeated Select the row or column Click the Select Row/Column Button Click OK

Page Properties and Printing (2)
Create a Header or Footer To create a header or footer: Click the Header & Footer button on the Insert tab This will display the Header & Footer Design Tools Tab To switch between the Header and Footer, click the Go to Header or Go to Footer button To insert text, enter the text in the header or footer To enter preprogrammed data such as page numbers, date, time, file name or sheet name, click the appropriate button To change the location of data, click the desired cell

Set Page Margins To set the page margins: Click the Margins button on the Page Layout tab Select one of the give choices, or Click Custom Margins Complete the boxes to set margins Click Ok

Change Page Orientation To change the page orientation from portrait to landscape: Click the Orientation button on the Page Layout tab Choose Portrait or Landscape Set Page Breaks You can manually set up page breaks in a worksheet for ease of reading when the sheet is printed. To set a page break: Click the Breaks button on the Page Layout tab Click Insert Page Break

Print a Range There may be times when you only want to print a portion of a worksheet. This is easily done through the Print Range function. To print a range: Select the area to be printed Click the Print Area button on the Page Layout tab Click Select Print Area

Customizing the Layout
Split a Worksheet You can split a worksheet into multiple resizable panes for easier viewing of parts of a worksheet. To split a worksheet: Select any cell in center of the worksheet you want to split Click the Split button on the View tab Notice the split in the screen, you can manipulate each part separately

Customizing the Layout (2)
Freeze Rows and Columns You can select a particular portion of a worksheet to stay static while you work on other parts of the sheet. This is accomplished through the Freeze Rows and Columns Function. To Freeze a row or column: Click the Freeze Panes button on the View tab Either select a section to be frozen or click the defaults of top row or left column To unfreeze, click the Freeze Panes button Click Unfreeze

Customizing the Layout (3)
Hide Worksheets To hide a worksheet: Select the tab of the sheet you wish to hide Right-click on the tab Click Hide To unhide a worksheet: Right-click on any worksheet tab Click Unhide Choose the worksheet to unhide

Pivot Table A pivot table is an interactive worksheet table that quickly summarizes large amounts of data using calculation methods you choose. It is called a pivot table because you can rotate its row and column headings around the core data area to give you different views of the source data. As the source data changes, you can update a pivot table. If you change data in the source list or table, by adding new rows (records) or columns (fields), there are ways to update (or refresh) the pivot table. There is no limit, other than available memory, to the number of pivot tables that can be defined in the same workbook-or even on the same worksheet. a

Pivot Table (2) Add a Pivot table
Select the Table; Click on the table from the Insert tab click on the Pivot Table Button under Table group. Select the field that would form part of the Pivot Table. Adjust and format the Pivot table by using the Pivot Table Properties

Pivot Chart Add a Pivot Chart
Chart can be created from selected data in a Pivot Table. To Add a Pivot Chart, click within the Chart and Click on Pivot chart on the Insert Tab. Adjust and format the Pivot table by using the Pivot Table Properties

Printing a Worksheet To Print a Worksheet
From the Home Tab Click on Print. Select the Print parameters (printer type, no. of copies, range) Click Print. PRINT PREVIEW SELECT PRINTER PAGE RANGE COPIES

Module III Microsoft Excel 2010.

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