1. HKDSE
Application Process
in the Registration System 1

2. CHECKLIST
Before Registration
School Examination Officer (SEO)/School Principal should have their login ID and password ready
SEO 考試事務主任
Use the User IDs assigned by their School Principals/School Administrators and own login password
School Principal 校長
Use the User IDs (i.e. User IDs ending with P001 or P002) assigned by the HKEAA and own login password

3. What to do if I encounter the following user account problems?
School Principal /
School Administrator
SEO
Lost / Forgot User IDs
Contact the PEIC on or send an to and provide information for verification
Contact School Principal or School Administrator to check/update their account profile via SIM. If necessary, a new account can be created for the school teacher/staff who will serve as SEOs via SIM
Change account users
Forgot login password
Click the ‘Forgot Login Password’ button on the login page of the HKDSE Examination Online Services. The system will then send a new login password to their designated address
Did not receive the re-set password
Contact PEIC on or send an to and provide information for verification and updating their address
Contact School Principal or School Administrator to check/update their address via SIM 3

4. 4

5. 5

7. Screen Design of the Registration System
Menu bar
Switch the display language at any time of any process
Exit Registration System
Click to collapse the menu on the left-hand side 7

8. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
CDS Data Transfer
CDS Data Transfer
School
Examination Officer
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 8

9. Entry Data File from WebSAMS9

10. Entry Data File from WebSAMS10

11. Entry Data File from WebSAMS
If there are more than 1 WebSAMS files of the same class uploaded to the Registration System, the latest record will be highlighted
represents none of the records have been uploaded successfully
represents all the records in the file are uploaded successfully
represents only some records have been uploaded successfully 11

12. Choice of Exam Centre District Mapping
HK Island
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Central & Western
Central and Western District
Wan Chai  
Wan Chai District
Eastern  
Eastern District
Southern  
Southern District 12

13. Choice of Exam Centre District Mapping
Kowloon
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Yau Tsim Mong
Yau Tsim Mong District
Sham Shui Po
Sham Shui Po District
Kowloon City
Kowloon City District
Wong Tai Sin
Wong Tai Sin District
Kwun Tong
Kwun Tong District
Sai Kung
Tseung Kwan O District 13

14. Choice of Exam Centre District Mapping
New Territories
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Kwai Tsing
Kwai Tsing District
Tsuen Wan
Tsuen Wan District
Shatin
Sha Tin District
Tai Po
Tai Po District
North
North District
Tuen Mun
Tuen Mun District
Yuen Long
Yuen Long District 14

15. Choice of Exam Centre District Mapping
Islands
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Islands
Tung Chung 15

16. How to select Ma On Shan District?
If the ‘District’ displayed in the candidate’s address matches the letter combination of ‘Ma On Shan’ (e.g. maonshan, MA ON SHAN) and his/her home council district is ‘Shatin’, the Registration System will automatically choose ‘Ma On Shan’ as the choice of examination centre district for the candidate concerned 16

17. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File upload
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 17

18. Set subject / component codes Upload prepared candidate data file
Upload File Manually
Input
Subject Code
File Upload
Set subject / component codes
Upload prepared candidate data file 18 18

19. Input School Subject Code19 19

20. Input School Subject Code
Step 3
Rollover of the same subject code setting of Exam Year from 2018 to 2019 20 20

21. Input School Subject Code
Select suitable grouping method for ‘Mathematics’, ‘Combined Science’, and/or ‘Technology and Living’ 21 21

22. Input School Subject Code
Click the Category B tag to check the subject codes 22 22

23. Upload File Manually 23 23

24. Upload File Manually
Add the file entries to the system without removing the records
Remove all the existing records of the data file and replace them by the new entries in the file 24 24

25. Upload File Manually 25 25

26. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 26

27. Create Candidate Entry
Choose class level ‘S4 / S5’ to register ‘ApL Subjects Only’ for S4/S5 repeaters 27 27

28. Create Candidate Entry28 28

29. Supplementary Information – Music & PE
For Music: select candidate’s performing instruments/voice for the Practical Exam (Paper 4B), select their paper options or apply for paper exemption (Paper 4B / Paper 4C)
For Music: upload the supporting documents for application for paper exemption (Paper 4B/ Paper 4C)
For Physical Education: select candidate’s physical activities for the Practical Exam (Paper 3)
For Physical Education: to upload Health Declaration Form. 29 29

30. 30

31. 31

32. Review Candidate Entry
Edit Candidate Information
Back to previous page
Delete entry
Download CEIC
Edit Subject Selection 32 32

33. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 33

34. Update Candidate Entry34

35. Update Candidate Entry
Group Amendment: (1) Personal Particulars (2) Choice of Exam District (3) Examination Fee Remission (4) Subject/Paper 35

36. Group Amendment 36 36

37. Update Personal Particulars37 37

38. Update Choice of Exam District38 38

39. Update Exam Fee Remission
This page is not editable because the EFR is set as ‘Full’ 39 39

40. Update Subject & Paper 40 40

41. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Verify Checklist
Print and Distribute Demand Note 41

42. Download Candidate Entry Information Checklist (CEIC)
Download CEIC by class and save the file in your local drive 42 42

43. WebSAMS Upload Status
Press ‘Release’ button to release the lock in order to import the WebSAMS file to REG 43

44. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
School
Examination Officer
Direct Edit
Amendment
Submit to Principal
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 44

45. Submit to Principal
Choose no. of records (10/20/30) shown on each page
Tick  to expand the result table to show more details
Go to previous/next page 45

46. Submit to Principal 46

47. Submit to Principal 47

48. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note 48

49. Endorse Candidate Entry by Principal
Tick  to expand the result table to show more details
Choose no. of records (10/20/30) shown on each page
Go to previous/next page 49

50. Endorse Candidate Entry by Principal50

51. Email Alerts to SEO & Candidates
Confirmation
SEO
Confirmation
Candidates 51

52. Reject Candidate Entry by Principal52

53. Rejection Notification
Alert to SEO
SEO
Rejection Notification 53

54. Workflow Preparation Endorsement WebSAMS Non-WebSAMS Submission
Principal
CDS Data Transfer
SEO
Direct Edit
Amendment
Submit to Principal
Endorsed by Principal
File Upload
Non-WebSAMS
Print and Verify Checklist
Print and Distribute Demand Note
Print and Distribute Demand Note 54

55. Download and Distribute Demand Note
Download Demand Notes by class and save the file in your local drive 55 55

56. Download Candidate Entry Information Summary
Download Candidate Entry Information Summary to view the details 56 56

57. Enquire Candidate Entry57 57

58. Enquire Candidate Entry
Tick  to expand the result table to show more details
Choose no. of records (10/20/30) shown on each page
View candidate entry
Download Checklist of individual candidates
Go to previous/next page 58 58

59. Late Entry / Subject Amendment
Application Period
16 Nov to 30 Nov 2018 (tentative)
Payment Deadline
By 11:59 pm on 7 Dec 2018 59

60. Application for Subject Amendment60 60

61. Application for Late Entry61 61

62. Tips for completing registration entries
Download and read the following documents before the start of registration:
(1) Exam Circular No. (2) 2018/2019
(2) Instruction to Applicants (School Candidates)
(3) Other related documents
These documents can be downloaded from the HKEAA website and the main page of the Registration System 62

63. Schools using WebSAMS to note:
Download the parameter file for the September Registration from CDS
Set up the subject mapping (including Cat. A & B) before file extraction
Ensure the following entry information: (i) personal particulars, (ii) contact information (including address), (iii) subject and paper of each candidate have been updated in WebSAMS before file transmission to the Registration System
Special attention: If you have generated the checklist (by class) from the Registration System and wish to re-send the data file from WebSAMS, you have to release the ‘Lock’ in the Registration System for accepting the file transmission. This is to prevent schools from sending the file and replacing the revised data mistakenly which might have been confirmed by their students in the checklist 63

64. Before submitting the entries to Principal for endorsement
Have you updated the subject entries (including Cat. A & B) for the candidates?
Extra care must be exercised in indicating the choice of subjects, papers / modules / language version of subjects entered.
Have you updated the supplementary information of Music and PE subjects for the candidates?
Ensure correct ApL subjects have been selected because some of the course names are very similar
Print the Candidate Entry Information Checklists (CEICs) for the candidates concerned to verify their entry data and update the registration records if requests for amendment are received
Submit the completed entries to the Principal for endorsement 64

65. HKDSE 2019 - September Registration E-mail Notification/Reminder
Send To
Notification/Reminder
Date/Time
SEO
Confirmation Reminder
3 Oct 2018
Rejection Notification
Once after the candidate entries are rejected by
the principal
Confirmation Notification
Once after the candidate entries are endorsed by the principal
Principal
Endorsement Notification
Once after the candidate entries are submitted by SEO
Endorsement Reminder
5 Oct 2018
Entry Cancellation List
N/A
School
Candidate
Two hours after the candidate entries are endorsed by
Payment Reminder
Payment Confirmation
Entry Cancellation