1. FY 2019 Budget Kickoff
February 8, 2018

2. FY 2018 Budget Kickoff Agenda
Welcome
What’s New for FY 2019
Important Dates
Important Reminders for Phase I
Phase II
Discussion

3. What’s New for FY 2019 Proposed 3% merit program
OASI withholding up to $128,400
GIP rate increase included in budget guidelines
Taxes on supplemental wages now subject to federal income tax at 22% (decrease from 25%)

4. What’s New for FY 2019 Working Hours: 2080
Salary Savings for Non-Academic Vacant Positions will continue to be swept
Non-academic positions may not be eliminated
Budget Guidelines posted on our website
Updated bond schedules

5. Important Dates Phase I : Lump-sum budget entry
Starts Friday, February 9
Ends on Wednesday, February 21st
Phase II : Salary budget entry
Detailed calendar available at budget.tamu.edu

6. FAMIS Budget Module Access
Current users who have budget inquiry access will be given update access
New users must submit Financial Systems Access Request (FD-805)
Contact FAMIS Training & Security or

7. Phase I Reminders FAMIS Budget Screens
599 Budget Entry (remember to use if budgeting at the base
540 Budget Inquiry (last submitted version)
562 Allocations & Transfers
541 Allocation Inquiry (Can alternate the “To” and “From” accounts)
You must account for all salaries you intend to source in Phase II as lump sums in Phase I
Cannot increase beginning balances or revenues in Phase II
Bottom lines must match from Phase I to Phase II
No Beginning Balances on E&G (1x), DT (24x), Diff Tui (239x), UAF (237x) , AUF (29x) or Qatar SLA (2069x)
You can budget IDC (231x) if you notify Budget Office

8. Phase I Reminders
Verify that you are entering in the correct category on 599 by looking at the actuals in the right-hand columns

9. Phase I Reminders
Do not use the Mandatory Flag on 562. This is reserved for debt transfers only
Initial salaries will load on 599. You may change or reload by using “F5”. They will not be updated in Phase I.
Variance Analysis will continue; Smaller of 5% or $1M

10. Website Resources Budget Workpaper in Excel format
Budgeting Business Rules
FAMIS Budget Module Training Presentation
Listing of Budget Screens
FD-805 Link
Accounting Analysis Codes

11. Phase II – What We Know Merit process will be initiated within Workday
Merit pools will be distributed to units within Workday
Merit, promotions, equity and one time merit may all be entered
Timing should be consistent with past budget cycles and occur during the July timeframe
Costing allocations will be handled as a separate process
FAMIS will be updated with salary changes daily and reconciliation will still be required

12. Phase II – What We Don’t Know
Exact dates for kickoff of Phase II
Roles and processes are still being determined
Parallel events – will there be a dormant period
Training dates

13. Contacts Hotline: 845-8145 E-mail: budget@tamu.edu
Website: budget.tamu.edu
Mark Herzog
Shelly Janac
Tracy Foster
Katy Pleasant
Deborah Wright

14. Thank You & Happy Budgeting
The Office of Budget & Planning